[governance] Confusion about members lists and mailing lists

Thu Jul 25 17:45:40 EDT 2019

I’d like to note that this important conversation has been going on so long, with so very many email exchanges that it is important to make the subject line extremely clear when there is finally a vote, so people understand that they must respond or not be counted.

Something like: VOTE NOW on IGC – Weigh in or be left out

Janna Anderson

From: <governance-request at lists.riseup.net> on behalf of "ian.peter at ianpeter.com" <ian.peter at ianpeter.com>
Reply-To: "ian.peter at ianpeter.com" <ian.peter at ianpeter.com>
Date: Thursday, July 25, 2019 at 4:47 PM
To: "ian.peter at ianpeter.com" <ian.peter at ianpeter.com>, "ias_pk at yahoo.com" <ias_pk at yahoo.com>, Bruna Martins dos Santos <bruna.mrtns at gmail.com>, Sheetal Kumar <sheetal at gp-digital.org>
Cc: Arsène Tungali <arsenebaguma at gmail.com>, "governance at lists.riseup.net" <governance at lists.riseup.net>
Subject: Re: [governance] Confusion about members lists and mailing lists

Sorry, one phrase in this was not clear

> And if you do not vote, or indicate a no preference vote, you are no longer an IGC member.

What I meant to convey is that if you do not vote - and indicating a no preference vote is considered a vote for this purpose - you are no longer an IGC member.

Ian

------ Original Message ------
From: "ian.peter at ianpeter.com" <ian.peter at ianpeter.com<mailto:ian.peter at ianpeter.com>>
To: ias_pk at yahoo.com<mailto:ias_pk at yahoo.com>; "Bruna Martins dos Santos" <bruna.mrtns at gmail.com<mailto:bruna.mrtns at gmail.com>>; "Sheetal Kumar" <sheetal at gp-digital.org<mailto:sheetal at gp-digital.org>>
Cc: "Arsène Tungali" <arsenebaguma at gmail.com<mailto:arsenebaguma at gmail.com>>; "governance at lists.riseup.net" <governance at lists.riseup.net<mailto:governance at lists.riseup.net>>
Sent: 26/07/2019 6:41:03 AM
Subject: [governance] Confusion about members lists and mailing lists

I disagree with the concept of publishing lists on line of people who join the mailing list. Apart from the GDPR and privacy issues, the maintenance problems for such a list are not worth the effort. Apart from that, most mailing list software platforms have ways to locate list users so I don't see the point.

Also - there is often confusion in these discussions between mailing list users and IGC members. The mailing list contains many people who wont identify as IGC members - people who are from government, private sector, tech community etc who do not identify as civil society but are interested to follow our discussions on internet governance issues.

IGC members, on the other hand, are people who voted in the most recent coordinator elections (or indicated a no preference vote) and who in this process identified as civil society members. I think we also in this era have to ask their permission as part of this voting process for their names to be listed online as IGC members. (as pointed out by Bruna). That's a discussion as the election process gets underway.

Everyone on the mailing list for more than 2 months gets the opportunity to vote if they wish to and consider themselves qualified, and thus be listed as an IGC member. And if you do not vote, or indicate a no preference vote, you are no longer an IGC member. That's what the Charter says.

But as regards lists on line - we should not be listing mailing list members. If we do intend to list IGC members, we have to ask their permission: and we will only have a reasonable members list after the elections.

Ian

------ Original Message ------
From: "Imran Ahmed Shah" <governance at lists.riseup.net<mailto:governance at lists.riseup.net>>
To: "Bruna Martins dos Santos" <bruna.mrtns at gmail.com<mailto:bruna.mrtns at gmail.com>>; "Sheetal Kumar" <sheetal at gp-digital.org<mailto:sheetal at gp-digital.org>>
Cc: "Arsène Tungali" <arsenebaguma at gmail.com<mailto:arsenebaguma at gmail.com>>; "governance at lists.riseup.net<mailto:governance at lists.riseup.net>" <governance at lists.riseup.net<mailto:governance at lists.riseup.net>>
Sent: 26/07/2019 2:43:49 AM
Subject: Re: [governance] Go Live - IGC New Website Launch Announcement

Dear Bruna and Sheetal,
I also support this idea of establishing some pages with in the IGC Website, a) Welcome to the Best Bits User. b). List of the Best Bits users who has join the IGC. and Keeping them updated regularly....

Secondly, if agrees, as soon as the archived statements of the IGC are uploaded, one parallel page for BB Statements could be established to host the BestBits Statements and endorsement record.

Regards

Imran Ahmed Shah

On Thursday, 25 July 2019, 18:47:05 GMT+5, Sheetal Kumar <sheetal at gp-digital.org<mailto:sheetal at gp-digital.org>> wrote:

Thanks Bruna, I think an on-boarding page is an excellent idea. Happy to work with you on this if that helps,

Best

On Thu, 25 Jul 2019 at 14:38, Bruna Martins dos Santos <governance at lists.riseup.net<mailto:governance at lists.riseup.net>> wrote:
Thank you so so much to all involved on this! Its absolutely thrilling to see the IGC website back to work!
Adding to Arsène's point about membership approval, I would also have a concern on the website and IGC being GDPR compliant when listing the members names - we should give people the option of being listed, or not!

Also, maybe we can add a - newcomers/onboarding - page, thinking of the BestBits or any other new member who end up joining our list. It would be important to have a more consistent place with the history of IGC and CS coordination and so on.. I can start collecting material on this, if everyone agrees.

Best Regards,
Bruna Santos

Le jeu. 25 juil. 2019 à 09:54, Imran Ahmed Shah <ias_pk at yahoo.com<mailto:ias_pk at yahoo.com>> a écrit :
Thanks Arsène, for your comments and concerns.

>Is there a process of approving (vetting or so) new members before they can be added to the mailing list?

Membership subscription is just added on the membership page, as alternative to the previously referred page of registration. Assuming that the subscription request will go through approval. If it is not activated, may be arranged through the List administrator.
Thanking you for pointing out, I have removed it for a while until the User Registration Page is developed and uploaded.

Best Regards

Imran Ahmed Shah

On Thursday, 25 July 2019, 17:25:20 GMT+5, Arsène Tungali <arsenebaguma at gmail.com<mailto:arsenebaguma at gmail.com>> wrote:

Good job, team! Thank you very much for bringing our website back online.

Is there a process of approving (vetting or so) new members before
they can be added to the mailing list? I do remember in the past Co co
were the ones approving new member's requests, I am hoping we can keep
it that way. It is said on this link
(https://igcaucus.org/membership/<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Figcaucus.org%2Fmembership%2F&data=02%7C01%7Candersj%40elon.edu%7Cb662dc659bb74c053f6508d711414eda%7Cba18326d711f4ae286816115493a7a53%7C1%7C1%7C636996844539442687&sdata=w2lwH%2FI5pAJpW5CBVfFJx%2F2QDGLTjc9vsLqTiFTABJ4%3D&reserved=0>) that anyone who sends an email to
governance-subscribe at lists.riseup.net<mailto:governance-subscribe at lists.riseup.net> will be subscribed.

Did you set it up so that this request goes to the Co-cos first? And
then have them approve the request before the member is added to the
mailing list?

Just thinking out loud so will appreciate any leads on this to confirm
my thinking.

2019-07-25 13:40 UTC+02:00, Imran Ahmed Shah <governance at lists.riseup.net<mailto:governance at lists.riseup.net>>:
> Dear IGC Members,
>
> As you know, we were discussing about the immediate requirement of revival
> of the IGC website. There are volunteers from within the IGC (made up of
> technical and non-technical persons, some of whom are past coordinators) who
> have been working on restoration of the website during last few days. Jeremy
> Malcom has sponsored five years of hosting and I (under singed) Developed
> the Website. Contents are obtained from https://web.archive.org. <https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fweb.archive.org.&data=02%7C01%7Candersj%40elon.edu%7Cb662dc659bb74c053f6508d711414eda%7Cba18326d711f4ae286816115493a7a53%7C1%7C1%7C636996844539442687&sdata=Om%2BpkpC%2Fni%2BPfVXYMr%2BVWnLeF3BWrRVm%2BaZKt6dtraY%3D&reserved=0> This is a
> soft launch with soft edits on content to make them relevant. Broken links
> are removed. Comments are welcome. We believe that the website has to be
> maintained regularly, with periodic offsite-backups. Tapani Tarvainen is
> arranging offsite-backups.
> This dedicated team of volunteers consisting of Akinremi Peter Taiwo, Avri
> Doria, Farzaneh Badii, Ian Peter, Imran Ahmed Shah, Jeremy Malcolm,
> Salanieta T. Tamanikaiwaimaro and Tapani Tarvainen. Our Team leads for the
> restoration are Farzaneh and Imran.
>
> We wanted to do a quick launch and work on bringing back the archives,
> mailing list and others over the time. The website https://IGCaucus.org <https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2FIGCaucus.org&data=02%7C01%7Candersj%40elon.edu%7Cb662dc659bb74c053f6508d711414eda%7Cba18326d711f4ae286816115493a7a53%7C1%7C1%7C636996844539452679&sdata=f1%2FNR%2BW%2FwymiqBB3Wpihzj%2FYfrjnT90T6jE%2BApH3d%2Fk%3D&reserved=0> has
> been revived with the minimal necessary requirements and now this Working
> Group of volunteers is working for its enhancement and completion. We also
> need to be able to place time triggers to differentiate between new members
> and old ones. This is archived information.
>
> As you can see on the website, the membership list is not yet published.
> This is due to the fact that we need to work on an updated list of members,
> differentiate those who voted in the last elections and who have been
> members for over 2 months. This would need us to get involved with the
> matters related to elections which we think should be done in coordination
> with IGC coordinator and perhaps a group of volunteers who would like to
> help with organizing the elections.
>
> The website is now open for comments. Please let us know your comments and
> suggestions.
>
>
> on behalf of
> [IGC Working Group for the Revival of Website]
>
> Imran Ahmed Shah
> [President: IGF Pakistan, Youth IGF Pakistan, Urdu Internet Society]
>
>

--
------------------------
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--
Bruna Martins dos Santos

Skype ID: bruna.martinsantos
@boomartins
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