[governance] Voting Process for election of co coordinators

Thu Aug 29 07:30:47 EDT 2019

Thank you so much, Ian, for answering my question. I'm OK with your answer.

Regarding Imran's suggestion, I understand the word "subscribe" in this
context as meaning "agree".  In that case, it's not vague.  What I think
may need to be specified in the charter is how someone will be known to
have agreed.  What do other IGCians think?

@DrCPUNjoku

 We mustn't remain with old ways of doing things,

especially if they're not yielding optimum results.

On Thu, Aug 29, 2019 at 10:37 AM ian.peter at ianpeter.com <
ian.peter at ianpeter.com> wrote:

> Thanks for the suggestion Imran - while I like your wording suggestions
> the current wording is based on an excerpt from the Charter which it might
> be best to leave intact -
>
> "Members of the Internet Governance Caucus are individuals, acting in
> personal capacity, who subscribe to the charter of the caucus" - but some
> additional elaboration might be useful. Will have a look at it.
>
> ------ Original Message ------
> From: "Imran Ahmed Shah" <ias_pk at yahoo.com>
> To: "Chris Prince Udochukwu Njọkụ" <udochukwu.njoku at unn.edu.ng>; "
> ian.peter at ianpeter.com" <ian.peter at ianpeter.com>
> Cc: "governance" <governance at lists.riseup.net>; "Tapani Tarvainen" <
> tapani.tarvainen at effi.org>
> Sent: 29/08/2019 3:09:44 PM
> Subject: Re: Re[2]: [governance] Voting Process for election of co
> coordinators
>
> Dear Ian,
>
> With reference to following voting Process, is it possible to elaborate
> the meaning of "Subscribe to the Charter" in simple words? like this:
>
> "...*they acknowledge the acceptance of the IGC Charter, *and the By-Laws
> defined in the IGC Charter"
> or more simply
>
> "...*they accept the IGC Charter*"
>
> *    instead of *
> "...*they subscribe to the charter of IGC*"
>
> Thanks
>
> Imran Ahmed Shah
> being a IGC Member
>
> On Thursday, 29 August 2019, 05:45:08 GMT+5, ian.peter at ianpeter.com <
> ian.peter at ianpeter.com> wrote:
>
>
> Thanks Chris for the feedback
>
> >The following clause sparked a question in my mind: "they have not
> previously voted in this election".  Shouldn't the voting software be
> able to know that someone had already voted
>  > and disallow a second attempt?
>
> Yes it would - but it could be that some people have more than one email
> address registered on list - so this reminds people to think about whether
> they have voted before using another email address. Similarly the software
> should pick up that they have been subscribed to list for more than 2
> months - so the inclusion of that question is also more precautionary
> rather than necessary.  It wont hurt for people to understand and affirm
> the conditions for voting.
>
> Ian Peter
>
> ------ Original Message ------
> From: "Chris Prince Udochukwu Njọkụ" <udochukwu.njoku at unn.edu.ng>
> To: "ian.peter at ianpeter.com" <ian.peter at ianpeter.com>
> Cc: "governance" <governance at lists.riseup.net>; "Tapani Tarvainen" <
> tapani.tarvainen at effi.org>
> Sent: 29/08/2019 10:33:24 AM
> Subject: Re: [governance] Voting Process for election of co coordinators
>
> This is awesome, an excellent show of commitment to work and attention to
> detail.
>
> The following clause sparked a question in my mind: "they have not
> previously voted in this election".  fo Shouldn't the voting software be
> able to know that someone had already voted and disallow a second attempt?
>
> On Thursday, August 29, 2019, ian.peter at ianpeter.com <
> ian.peter at ianpeter.com> wrote:
>
> This is some background on the election process for those interested:
>
> At this stage we envisage nominations closing on September 5, and after
> that a short period where candidates can confirm their nominations and
> supply 300 word statements for the benefit of voters.
>
> Election software is currently being prepared and will be tested by a
> small group between now and September 10.
>
> On September 10 (approx) voting will commence, and run for approximately 2
> weeks.
>
> Each email address on the IGC mailing list for 2 months or more will
> receive an individual email when voting is ready to commence, which
> contains a link to click on to participate in voting. The link is
> registered to that email address – so is not transferable. We will follow
> up on anyone who for any reason does not receive the voting link.
>
> The voting process will firstly ask people to confirm that
>
>    -
>
>    they identify as civil society
>    -
>
>    they subscribe to the charter of IGC
>    -
>
>    they have not previously voted in this election
>    -
>
>    they have been subscribed to IGC mailing list for more than 2 months
>
>
> To proceed to voting, participants must answer positively to all these
> questions. They are not eligible to vote otherwise.
>
> For those who are eligible, they will now be directed to the voting page.
>
> The page consists of a list of each candidate, and also the option “None
> of the above” . The order of candidates will be decided by drawing names
> from a hat.
>
> A valid vote could be
>
> a. selecting one candidates
>
> b selecting two candidates
>
>    1.
>
>    selecting “None of the Above”
>
> All other combinations (more than two candidates ticked, no options
> ticked) will create invalid votes.
>
> Please note: The “none of the above” option is important: because it is
> only by participating in the election that someone can become a current
> member of IGC. So someone can become a member without expressing support
> for any particular candidate if they so wish.
>
> All of this will be clearly explained on the voting page.
>
> After you have completed your vote, you will receive a follow up email
> confirming your participation and membership of IGC.
>
> At the close of elections, the returning officers will announce results
> and overall vote totals: plus any other relevant information about informal
> votes etc. New co coordinators can then take their place for their
> respective terms..
>
> Also at that time we will have a valid and up to date list of IGC members
> (for the first time in years). That will enable actions like appointing an
> Appeals Team to take place according to processes outlined in the Charter.
>
> That's it in a nutshell: everything should be straightforward when you
> receive the voting slip, but we will post follow up messages on list and
> reminders during the process. Myself and Tapani will also be available to
> deal with any queries and anomalies.
>
>
> Ian Peter
>
>
>
>
>
>
>
>
>
>
> --
>
> Chris Prince Udochukwu *Njọkụ*, Ph.D.
> Computer Communications Centre
> University of Nigeria, Nsukka 410001
> @DrCPUNjoku
>
>  We mustn't remain with old ways of doing things,
>
> especially if they're not yielding optimum results.
>
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