[governance] Voting Process for election of co coordinators

[ian.peter at ianpeter.com]

Thanks for the suggestion Imran - while I like your wording suggestions 
the current wording is based on an excerpt from the Charter which it 
might be best to leave intact -

"Members of the Internet Governance Caucus are individuals, acting in 
personal capacity, who subscribe to the charter of the caucus" - but 
some additional elaboration might be useful. Will have a look at it.

------ Original Message ------
From: "Imran Ahmed Shah" <ias_pk at yahoo.com>
To: "Chris Prince Udochukwu Njọkụ" <udochukwu.njoku at unn.edu.ng>; 
"ian.peter at ianpeter.com" <ian.peter at ianpeter.com>
Cc: "governance" <governance at lists.riseup.net>; "Tapani Tarvainen" 
<tapani.tarvainen at effi.org>
Sent: 29/08/2019 3:09:44 PM
Subject: Re: Re[2]: [governance] Voting Process for election of co 
coordinators

>Dear Ian,
>
>With reference to following voting Process, is it possible to elaborate 
>the meaning of "Subscribe to the Charter" in simple words? like this:
>
>"...they acknowledge the acceptance of the IGC Charter, and the By-Laws 
>defined in the IGC Charter"
>or more simply
>
>"...they accept the IGC Charter"
>
>     instead of
>"...they subscribe to the charter of 	IGC"
>
>Thanks
>
>Imran Ahmed Shah
>being a IGC Member
>
>On Thursday, 29 August 2019, 05:45:08 GMT+5, ian.peter at ianpeter.com 
><ian.peter at ianpeter.com> wrote:
>
>
>Thanks Chris for the feedback
>
> >The following clause sparked a question in my mind: "they have not 
>previously voted in this election".  Shouldn't the voting software be 
>able to know that someone had already voted
>  > and disallow a second attempt?
>
>Yes it would - but it could be that some people have more than one 
>email address registered on list - so this reminds people to think 
>about whether they have voted before using another email address. 
>Similarly the software should pick up that they have been subscribed to 
>list for more than 2 months - so the inclusion of that question is also 
>more precautionary rather than necessary.  It wont hurt for people to 
>understand and affirm the conditions for voting.
>
>Ian Peter
>
>------ Original Message ------
>From: "Chris Prince Udochukwu Njọkụ" <udochukwu.njoku at unn.edu.ng>
>To: "ian.peter at ianpeter.com" <ian.peter at ianpeter.com>
>Cc: "governance" <governance at lists.riseup.net>; "Tapani Tarvainen" 
><tapani.tarvainen at effi.org>
>Sent: 29/08/2019 10:33:24 AM
>Subject: Re: [governance] Voting Process for election of co 
>coordinators
>
>>This is awesome, an excellent show of commitment to work and attention 
>>to detail.
>>
>>The following clause sparked a question in my mind: "they have not 
>>previously voted in this election".  fo Shouldn't the voting software 
>>be able to know that someone had already voted and disallow a second 
>>attempt?
>>
>>On Thursday, August 29, 2019, ian.peter at ianpeter.com 
>><ian.peter at ianpeter.com> wrote:
>>>This is some background on the election process for those interested:
>>>
>>>At this stage we envisage nominations closing on September 5, and 
>>>after that a short period where candidates can confirm their 
>>>nominations and supply 300 word statements for the benefit of voters.
>>>
>>>Election software is currently being prepared and will be tested by a 
>>>small group between now and September 10.
>>>
>>>On September 10 (approx) voting will commence, and run for 
>>>approximately 2 weeks.
>>>
>>>Each email address on the IGC mailing list for 2 months or more will 
>>>receive an individual email when voting is ready to commence, which 
>>>contains a link to click on to participate in voting. The link is 
>>>registered to that email address – so is not transferable. We will 
>>>follow up on anyone who for any reason does not receive the voting 
>>>link.
>>>
>>>The voting process will firstly ask people to confirm that
>>>
>>>they identify as civil society
>>>
>>>they subscribe to the charter of 	IGC
>>>
>>>they have not previously voted in 	this election
>>>
>>>they have been subscribed to IGC 	mailing list for more than 2 months
>>>
>>>
>>>
>>>To proceed to voting, participants must answer positively to all 
>>>these questions. They are not eligible to vote otherwise.
>>>
>>>For those who are eligible, they will now be directed to the voting 
>>>page.
>>>
>>>The page consists of a list of each candidate, and also the option 
>>>“None of the above” . The order of candidates will be decided by 
>>>drawing names from a hat.
>>>
>>>A valid vote could be
>>>
>>>a. selecting one candidates
>>>
>>>b selecting two candidates
>>>
>>>selecting “None of the Above”
>>>
>>>All other combinations (more than two candidates ticked, no options 
>>>ticked) will create invalid votes.
>>>
>>>Please note: The “none of the above” option is important: because it 
>>>is only by participating in the election that someone can become a 
>>>current member of IGC. So someone can become a member without 
>>>expressing support for any particular candidate if they so wish.
>>>
>>>All of this will be clearly explained on the voting page.
>>>
>>>After you have completed your vote, you will receive a follow up 
>>>email confirming your participation and membership of IGC.
>>>
>>>At the close of elections, the returning officers will announce 
>>>results and overall vote totals: plus any other relevant information 
>>>about informal votes etc. New co coordinators can then take their 
>>>place for their respective terms..
>>>
>>>Also at that time we will have a valid and up to date list of IGC 
>>>members (for the first time in years). That will enable actions like 
>>>appointing an Appeals Team to take place according to processes 
>>>outlined in the Charter.
>>>
>>>That's it in a nutshell: everything should be straightforward when 
>>>you receive the voting slip, but we will post follow up messages on 
>>>list and reminders during the process. Myself and Tapani will also be 
>>>available to deal with any queries and anomalies.
>>>
>>>
>>>
>>>Ian Peter
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>
>>
>>--
>>
>>Chris Prince Udochukwu Njọkụ, Ph.D.
>>Computer Communications Centre
>>University of Nigeria, Nsukka 410001
>>@DrCPUNjoku
>>  We mustn't remain with old ways of doing things,
>>
>>especially if they're not yielding optimum results.
>>
>>
>---
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