[governance] Voting Process for election of co coordinators

Thu Aug 29 01:09:44 EDT 2019

 Dear Ian,
With reference to following voting Process, is it possible to elaborate the meaning of "Subscribe to the Charter" in simple words? like this: 

"...they acknowledge the acceptance of the IGC Charter, and the By-Laws defined in the IGC Charter" 
or more simply
"...they accept the IGC Charter" 

    instead of 
"...they subscribe to the charter of IGC"

Thanks 

Imran Ahmed Shah
being a IGC Member

 On Thursday, 29 August 2019, 05:45:08 GMT+5, ian.peter at ianpeter.com <ian.peter at ianpeter.com> wrote: 

 Thanks Chris for the feedback
>The following clause sparked a question in my mind: "they have not previously voted in this election".  Shouldn't the voting software be able to know that someone had already voted  > and disallow a second attempt?
Yes it would - but it could be that some people have more than one email address registered on list - so this reminds people to think about whether they have voted before using another email address. Similarly the software should pick up that they have been subscribed to list for more than 2 months - so the inclusion of that question is also more precautionary rather than necessary.  It wont hurt for people to understand and affirm the conditions for voting.
Ian Peter
------ Original Message ------From: "Chris Prince Udochukwu Njọkụ" <udochukwu.njoku at unn.edu.ng>To: "ian.peter at ianpeter.com" <ian.peter at ianpeter.com>Cc: "governance" <governance at lists.riseup.net>; "Tapani Tarvainen" <tapani.tarvainen at effi.org>Sent: 29/08/2019 10:33:24 AMSubject: Re: [governance] Voting Process for election of co coordinators

This is awesome, an excellent show of commitment to work and attention to detail.
The following clause sparked a question in my mind: "they have not previously voted in this election".  fo Shouldn't the voting software be able to know that someone had already voted and disallow a second attempt?
On Thursday, August 29, 2019, ian.peter at ianpeter.com <ian.peter at ianpeter.com> wrote:

This is some background on the electionprocess for those interested:

At this stage we envisage nominationsclosing on September 5, and after that a short period wherecandidates can confirm their nominations and supply 300 wordstatements for the benefit of voters.

Election software is currently beingprepared and will be tested by a small group between now andSeptember 10.

On September 10 (approx) voting willcommence, and run for approximately 2 weeks.

Each email address on the IGC mailinglist for 2 months or more will receive an individual email whenvoting is ready to commence, which contains a link to click on toparticipate in voting. The link is registered to that email address –so is not transferable. We will follow up on anyone who for anyreason does not receive the voting link.

The voting process will firstly askpeople to confirm that

   -    
they identify as civil society

   -    
they subscribe to the charter of IGC

   -    
they have not previously voted in this election

   -    
they have been subscribed to IGC mailing list for more than 2 months

To proceed to voting, participants mustanswer positively to all these questions. They are not eligible tovote otherwise.

For those who are eligible, they willnow be directed to the voting page.

The page consists of a list of eachcandidate, and also the option “None of the above” . The orderof candidates will be decided by drawing names from a hat.

A valid vote could be

a. selecting one candidates

b selecting two candidates

   -    
selecting “None of the Above”

All other combinations (more than twocandidates ticked, no options ticked) will create invalid votes.

Please note: The “none of the above”option is important: because it is only by participating in theelection that someone can become a current member of IGC. So someonecan become a member without expressing support for any particularcandidate if they so wish.

All of this will be clearly explainedon the voting page.

After you have completed your vote, youwill receive a follow up email confirming your participation andmembership of IGC.

At the close of elections, thereturning officers will announce results and overall vote totals:plus any other relevant information about informal votes etc. New cocoordinators can then take their place for their respective terms..

Also at that time we will have a validand up to date list of IGC members (for the first time in years).That will enable actions like appointing an Appeals Team to takeplace according to processes outlined in the Charter.

That's it in a nutshell: everythingshould be straightforward when you receive the voting slip, but wewill post follow up messages on list and reminders during theprocess. Myself and Tapani will also be available to deal with anyqueries and anomalies.

Ian Peter

-- 

Chris Prince Udochukwu Njọkụ, Ph.D.Computer Communications CentreUniversity of Nigeria, Nsukka 410001 at DrCPUNjoku
 We mustn't remain with old ways of doing things,

especially if they're not yielding optimum results.

---
To unsubscribe: <mailto:igc-unsubscribe at lists.riseup.net>
List help: <https://riseup.net/lists>

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.igcaucus.org/pipermail/governance/attachments/20190829/ceadc7d8/attachment.htm>