[governance] Voting Process for election of co coordinators

[ian.peter at ianpeter.com]

Thanks Chris for the feedback

 >The following clause sparked a question in my mind: "they have not 
previously voted in this election".  Shouldn't the voting software be 
able to know that someone had already voted
  > and disallow a second attempt?

Yes it would - but it could be that some people have more than one email 
address registered on list - so this reminds people to think about 
whether they have voted before using another email address. Similarly 
the software should pick up that they have been subscribed to list for 
more than 2 months - so the inclusion of that question is also more 
precautionary rather than necessary.  It wont hurt for people to 
understand and affirm the conditions for voting.

Ian Peter

------ Original Message ------
From: "Chris Prince Udochukwu Njọkụ" <udochukwu.njoku at unn.edu.ng>
To: "ian.peter at ianpeter.com" <ian.peter at ianpeter.com>
Cc: "governance" <governance at lists.riseup.net>; "Tapani Tarvainen" 
<tapani.tarvainen at effi.org>
Sent: 29/08/2019 10:33:24 AM
Subject: Re: [governance] Voting Process for election of co coordinators

>This is awesome, an excellent show of commitment to work and attention 
>to detail.
>
>The following clause sparked a question in my mind: "they have not 
>previously voted in this election".  fo Shouldn't the voting software 
>be able to know that someone had already voted and disallow a second 
>attempt?
>
>On Thursday, August 29, 2019, ian.peter at ianpeter.com 
><ian.peter at ianpeter.com> wrote:
>>This is some background on the election process for those interested:
>>
>>At this stage we envisage nominations closing on September 5, and 
>>after that a short period where candidates can confirm their 
>>nominations and supply 300 word statements for the benefit of voters.
>>
>>Election software is currently being prepared and will be tested by a 
>>small group between now and September 10.
>>
>>On September 10 (approx) voting will commence, and run for 
>>approximately 2 weeks.
>>
>>Each email address on the IGC mailing list for 2 months or more will 
>>receive an individual email when voting is ready to commence, which 
>>contains a link to click on to participate in voting. The link is 
>>registered to that email address – so is not transferable. We will 
>>follow up on anyone who for any reason does not receive the voting 
>>link.
>>
>>The voting process will firstly ask people to confirm that
>>
>>they identify as civil society
>>
>>they subscribe to the charter of 	IGC
>>
>>they have not previously voted in 	this election
>>
>>they have been subscribed to IGC 	mailing list for more than 2 months
>>
>>
>>
>>To proceed to voting, participants must answer positively to all these 
>>questions. They are not eligible to vote otherwise.
>>
>>For those who are eligible, they will now be directed to the voting 
>>page.
>>
>>The page consists of a list of each candidate, and also the option 
>>“None of the above” . The order of candidates will be decided by 
>>drawing names from a hat.
>>
>>A valid vote could be
>>
>>a. selecting one candidates
>>
>>b selecting two candidates
>>
>>selecting “None of the Above”
>>
>>All other combinations (more than two candidates ticked, no options 
>>ticked) will create invalid votes.
>>
>>Please note: The “none of the above” option is important: because it 
>>is only by participating in the election that someone can become a 
>>current member of IGC. So someone can become a member without 
>>expressing support for any particular candidate if they so wish.
>>
>>All of this will be clearly explained on the voting page.
>>
>>After you have completed your vote, you will receive a follow up email 
>>confirming your participation and membership of IGC.
>>
>>At the close of elections, the returning officers will announce 
>>results and overall vote totals: plus any other relevant information 
>>about informal votes etc. New co coordinators can then take their 
>>place for their respective terms..
>>
>>Also at that time we will have a valid and up to date list of IGC 
>>members (for the first time in years). That will enable actions like 
>>appointing an Appeals Team to take place according to processes 
>>outlined in the Charter.
>>
>>That's it in a nutshell: everything should be straightforward when you 
>>receive the voting slip, but we will post follow up messages on list 
>>and reminders during the process. Myself and Tapani will also be 
>>available to deal with any queries and anomalies.
>>
>>
>>
>>Ian Peter
>>
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>
>
>--
>
>Chris Prince Udochukwu Njọkụ, Ph.D.
>Computer Communications Centre
>University of Nigeria, Nsukka 410001
>@DrCPUNjoku
>  We mustn't remain with old ways of doing things,
>
>especially if they're not yielding optimum results.
>
>
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