[governance] Co coordinator elections now underway!

[Ian Peter]

Dear IGC Subscribers,

This is to advise that emails including your voting links are now being
posted, and should be in your mailbox shortly (if not already).

If you have not received the email within 24 hours, please contact us
(returningofficers at igcaucus.org). But before doing so, please check your
spam filters and junk email folders in case it has ended up there.

The process should be straightforward enough, but below is a detailed
explanation you might wish to review before voting.

NOTE: We are aware of a recent glitch in the LimeSurvey Software being
used for the ballot which might affect a small number of users.
It appears to be confined to some configurations of Firefox browser:
if you do encounter errors, you might like to try using another
browser or another device to complete your vote. But if you still have
problems after that, please contact us and we will find a way to allow
you to register your vote.


The voting invitation email includes a link to your personalized
voting page. Please do not share it.

If you have subscribed the list several times you may receive multiple
voting invitations, but you may only use one.

Do not use your browser's Back button at any time during the voting
process. It will confuse the system. (If that happens, start over with
the original link in the email.)

You will first be asked to enter your name: we need it for IGC
membership list, which will be published after the election is over.
(Your email address will not be published, only your name.)

Then you will have to verify your eligibility by confirming that
(1) you identify as a member of the civil society,
(2) you subscribe to the Charter of IGC,
(3) you haven't yet voted with another email address and
(4) you have been subscribed to the IGC mailing list for 2 months.

If you do not agree to one or more of those, you cannot vote. In that
case you could just ignore the voting invitation to begin with, or
stop here, or click Next to technically complete the poll (you should
do that if you made a mistake and want to start over).

After verifying your eligibility you will get to the Voting page,
where you'll see the candidates with checkboxes next to them.
You can select one or two, or "none of the above."

Due to technical limitations of the software used you can also check
one candidate and "none of the above": the effect will be same as if
you'd just selected one candidate. In any case the "none of the above"
votes do not affect the results, the option is there only to allow
people to remain IGC members even when they have no preference on the
candidates.

Note: this is not a preferential voting system: if you select two
candidates, both will get one vote of equal value.

After making your selection click "Next" and you'll get to
Confirmation page. Click "Submit" there to send in your vote.

You should receive confirmation email within a few minutes.

If you make a mistake, whether in the verification or voting page, or
if you simply change your mind, you can vote again using the same link
(it will also be in the confirmation message). Only the last time will
count.

Voting closes on September 23. We look forward to your
participation before then.

Ian Peter and Tapani Tarvainen
Returning Officers
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