AW: [governance] IGF 2013 Preliminary Call for Workshops Proposals

Mon Mar 11 11:14:56 EDT 2013

Robert,

I agree that the deadline for preliminary proposals by the usual suspects
(22 March) is very short, but it should be noted with relief that for
newcomers the deadline is 30 April. I am sure current MAG members who follow
this list have either already privately asked the Chair and Secretariat for
an extension or will do so soon publicly. In the past, deadlines that have
been too short (evidenced usually by a limited number of replies by the time
of the deadline) have been extended at short notice.

>From what I understand, the reasoning behind a short preliminary deadline
was to get some bottoms-up input helping the MAG to determine some of the
likely themes for the Bali IGF. So, the preliminary proposals need not be
fully fledged proposals, but rather "declarations of intent". The Chair and
Secretariat are not looking for names of speakers but preliminary titles and
an indication of the likely format. So, the expectation is that it does not
require much work.

I think for civil society members who subscribe to this list it should be
fairly simple to come up with a number of possible workshop titles, if a
fully fledged proposal need only be finalized by end of April. If that
proves too difficult, I am sure that current MAG members on this list will
take up the discussion within the IGF MAG members mailing list, as they have
done in the past.

-- Peter 

Von: governance-request at lists.igcaucus.org
[mailto:governance-request at lists.igcaucus.org] Im Auftrag von Robert Guerra
Gesendet: 11 March 2013 15:14
An: Internet Governance Caucus
Betreff: Re: [governance] IGF 2013 Preliminary Call for Workshops Proposals

I disagree.

The assumption that those who have previously submitted proposals - learn
about the new process, and put together details needed by the deadline is -
it in my opinion - unreasonable. the very short deadline It assumes that all
those who have submitted proposals in the past 2 years are following the
process closely. Sure MAG members and those who attended the Paris deadline
may be aware of the deadline, but it will take a bit longer for others to
learn of the news.

Did not the MAG not have the consensus that proposals were to be encouraged
from "not the usual suspects" ? if so, then might I be bold enough to
propose a individual proposal to have the deadlines extended. 

Robert

--

R. Guerra

Phone/Cell: +1 202-905-2081

Twitter: twitter.com/netfreedom 
Email: rguerra at privaterra.org

On 2013-03-11, at 7:00 AM, Peter H. Hellmonds wrote:

The short deadline is not for newcomers but for those who have previously
(in 2011 and 2012) organized workshops. 

Peter 

On 11.03.2013, at 00:03, "Robert Guerra" <rguerra at privaterra.org> wrote:

12 days notice for the international community to put together proposals for
a - if not the - leading Internet Governance meeting is very, very short
notice.  

At the recent consultation in Paris I was surprised to be the only one who
raised the issue that it was too short a timeline. Utterly surprised others
didn't raise the issue.

I sincerely hope that the MAG and IGF secretariat will revisit what is, in
effect, a deadline that makes it effectively impossible for new comers to
know about the call for workshop proposals and submit one in time.

regards

Robert

--
R. Guerra

Phone/Cell: +1 202-905-2081

Twitter: twitter.com/netfreedom 
Email: rguerra at privaterra.org

On 2013-03-10, at 7:36 AM, William Drake wrote:

It just occurred to me I've not seen this mentioned on the gov list.  Many
people have just 12 days to decide if they want to organize a workshop in
Bali.

Bill

Begin forwarded message:

From: William Drake <william.drake at uzh.ch>

Subject: Re: [NCSG-Discuss] IGF 2013 Preliminary Call for Workshops
Proposals

Date: March 10, 2013 12:31:24 PM GMT+01:00

To: Robin Gross <robin at IPJUSTICE.ORG>

Cc: NCSG-DISCUSS at LISTSERV.SYR.EDU

Hi Robin

Thanks for circulating this.  Getting the CFP to even this level of clarity
required some insistence by a couple of us civil society types on the MAG,
but it may still require more reading between the lines and inference than
is ideal.  So just to make sure it's clear: people who organized workshops
in the past two years need to be aware that they must submit a preliminary
proposal by 22 March and then be invited by the MAG in order to submit a
full proposal by 30 April.  If they don't do the former, they will not be
allowed to do the latter, and if the former's approved, they can't change
the concept much post hoc.  These restrictions do not apply to people who've
not organized events in the past two years.  Personally, I don't see how
this new policy is value-adding and think it could cause confusion and/or
consternation down the line, but hopefully everyone effected will get the
memo and be able to decide within the next twelve days whether they might
want and be able to organize a workshop in late October.  In a related vein,
please recall the MAG's prior decision that a workshop organizer from the
previous year must post to the IGF website a report on their event in order
to qualify to organize something the following year.  

Best,

Bill

On Mar 9, 2013, at 8:09 PM, Robin Gross <robin at ipjustice.org> wrote:

fyi

Some of you may already be aware, but the IGF has issued a preliminary call
for workshop proposals with a fast approaching deadline of 22 March 2013!

<http://www.intgovforum.org/cms/component/content/article/121-preparatory-pr
ocess/1288-2013-preliminary-call-for-workshops-proposals>
http://www.intgovforum.org/cms/component/content/article/121-preparatory-pro
cess/1288-2013-preliminary-call-for-workshops-proposals

2013 Preliminary Call for Workshops Proposals

The Multistakeholder Advisory Group (MAG) in its meeting on 1 March 2013
agreed to modify the procedure for the selection of workshops. 

They advised that a preliminary call for workshop proposals be issued.
Workshop proponents should include a concise description of the thematic
area of interest and other pertinent information in their submissions. The
proposals could focus on the priority themes identified by the open
consultations/MAG meetings or could also introduce other themes. (These can
be found in the annex of the
<http://intgovforum.org/cms/2013/MAG.Summary.Report.1March.r2.pdf> MAG
summary report:.)

The MAG recommended that a two track process be followed:

.        For organizers of workshops  in 2011 or 2012 IGF meeting the
submission of a preliminary proposal by 22 March 2013 is mandatory. After
this deadline the MAG will go through and assess the preliminary proposals.
The MAG through the Secretariat will then invite selected workshop
proponents to submit full and complete workshop proposals by 30 April 2013
based on these preliminary proposals. Workshop proponents with similar
proposals may be asked to work together to develop a single fully-fledged
proposal. Workshop proponents cannot significantly change the topic of an
approved proposal. 

.        In order to encourage workshop organizers, first time proposers are
encouraged to but do not need to submit preliminary workshop proposals. They
do however have to submit a full and complete workshop proposal by 30 April
2013. The Secretariat stands ready to assist new comers in any way.

As a result of the above MAG recommendations the IGF Secretariat is issuing
a preliminary call for workshop proposals to which the deadline will be 22
March 2013.

An online form will be available on 15 March 2013 on the IGF website for
submissions.

The template will be as follows:

1. Workshop working title:

2. Concise description of broader thematic area of interest:

3. Concise description of specific issues to be addressed:

4. Indication of workshop format:

a. Panel*

b. Roundtable

c. Free discussion (with one or two moderators)

d.  Other (please describe)

5. Name of contact person:**

6. Institution:

7. Contact email:

-------------------------------------------------------------------- 

* Names of speakers are not required at this stage. 

* *New workshop organizers are encouraged.

IP JUSTICE

Robin Gross, Executive Director

1192 Haight Street, San Francisco, CA  94117  USA

p: +1-415-553-6261    f: +1-415-462-6451

w: http://www.ipjustice.org <http://www.ipjustice.org/>      e:
robin at ipjustice.org

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