[governance] Fw: [Internet Policy] Background on UN funding rules---question for the group

[Peter H. Hellmonds]

The relevant parts start on page 35 

"In section I, paragraph 5, of its resolution 40/243 of 18 February 1986, the General Assembly decided that United Nations bodies might hold sessions away from their established headquarters when a Government issuing an invitation for a session to be held within its territory had agreed to defray, after consultation with the Secretary-General as to their nature and possible extent, the actual additional costs directly or indirectly involved (ST/AI/342, para. 1).
In the case of special conferences, the mandating resolution normally indicates the title of the conference, the scope of its activities and the expected outcome, the dates during which it is to take place, the venue, the understanding that the Government of the host country will undertake all additional costs (often called incremental costs), the establishment of a preparatory committee for the conference, if required, or the nomination of a standing body to serve as preparatory committee, the number of sessions of that body, any other regional or preparatory meetings required, and other secretariat arrangements for ensuring proper planning of the event."

" Financial obligations of the host country

The following direct costs are to be covered by the host country in respect of conference servicing staff members, both for planning missions and for the conference itself (see ST/AI/342, sect. IV, for more detailed information):

Travel, including excess baggage. If travel is over nine hours, business class is standard for United Nations staff members

Daily subsistence allowance (DSA), at a rate determined by the International Civil Service Commission, from which staff members pay such expenses as hotel, meals, etc.

Terminal expenses incurred for each trip between the airport and other point of arrival or departure, in connection with the approved itinerary

Replacement of staff, if required

Freight and insurance costs for sending any supplies and other materials to and from the meeting site

Communications expenses, including photocopying, facsimile transmission, mobile telephones, and long-distance telephone calls required."

 

That should clarify the general rules. 

-- Peter 

On 29.07.2013, at 17:19, JFC Morfin <jefsey at jefsey.com> wrote:

At 15:22 29/07/2013, Nnenna wrote:
>  "all the costs arising from holding a meeting away from HQ need to be borne by the Host Country."
> It will be important to see such a UN Resolution.  And additionnally, the IGF  Host Country Agreement itself.
> Going by former UN meetings (including summits) that I have attended, outside of New York and Geneva, I will doubt this affirmation.
> What does "all the costs" imply?

http://www.unog.ch/80256EDD006B8954/(httpAssets)/050DD4A114603CE6C125712C00399A68/$file/GUIDELINES.pdf  
jfc
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