<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body dir="auto"><div>The relevant parts start on page 35 <br><br>"<span style="color: rgb(35, 31, 32); font-family: Swiss721BT; font-size: 11pt; ">In section I, paragraph 5, of its resolution 40/243 of 18 February 1986, the General Assembly decided
that United Nations bodies might hold sessions away from their established headquarters when
a Government issuing an invitation for a session to be held within its territory had agreed to
defray, after consultation with the Secretary-General as to their nature and possible extent, the
actual additional costs directly or indirectly involved (ST/AI/342, para. 1).</span><div class="page" title="Page 33"><div class="section"><div class="layoutArea"><div class="column">
<p><span style="font-size: 11pt; font-family: Swiss721BT; color: rgb(35, 31, 32); ">In the case of special conferences, the mandating resolution normally indicates the title of the
conference, the scope of its activities and the expected outcome, the dates during which it is to
take place, the venue, the understanding that the Government of the host country will undertake
all additional costs (often called incremental costs), the establishment of a preparatory committee
for the conference, if required, or the nomination of a standing body to serve as preparatory committee,
the number of sessions of that body, any other regional or preparatory meetings required, and
other secretariat arrangements for ensuring proper planning of the event."</span></p><p><span style="font-size: 11pt; font-family: Swiss721BT; color: rgb(35, 31, 32); ">" </span><span style="color: rgb(171, 5, 52); font-family: AvantGarde; font-size: 12pt; font-weight: 600; ">Financial obligations of the host country</span></p><div class="page" title="Page 36"><div class="layoutArea"><div class="column"><ol start="0" style="list-style-type: none"><li>
<p><span style="font-size: 11pt; font-family: Swiss721BT; color: rgb(35, 31, 32); ">The following direct costs are to be covered by the host country in respect of conference servicing
staff members, both for planning missions and for the conference itself (see ST/AI/342, sect. IV,
for more detailed information):
</span></p>
</li>
<ul style="list-style-type: disc">
<li style="font-size: 11pt; font-family: Swiss721BT; color: rgb(35, 31, 32); ">
<p><span style="font-size: 11pt; ">Travel, including excess baggage. If travel is over nine hours, business class is standard for </span><span style="font-size: 11pt; ">United Nations staff members</span></p>
</li>
<li style="font-size: 11pt; font-family: Swiss721BT; color: rgb(35, 31, 32); ">
<p><span style="font-size: 11pt; ">Daily subsistence allowance (DSA), at a rate determined by the International Civil Service </span><span style="font-size: 11pt; ">Commission, from which staff members pay such expenses as hotel, meals, etc.</span></p>
</li>
<li style="font-size: 11pt; font-family: Swiss721BT; color: rgb(35, 31, 32); ">
<p><span style="font-size: 11pt; ">Terminal expenses incurred for each trip between the airport and other point of arrival or depar</span><span style="font-size: 11pt; ">ture, in connection with the approved itinerary</span></p>
</li>
<li style="font-size: 11pt; font-family: Swiss721BT; color: rgb(35, 31, 32); ">
<p><span style="font-size: 11pt; ">Replacement of staff, if required
</span></p>
</li>
<li style="font-size: 11pt; font-family: Swiss721BT; color: rgb(35, 31, 32); ">
<p><span style="font-size: 11pt; ">Freight and insurance costs for sending any supplies and other materials to and from the </span><span style="font-size: 11pt; ">meeting site</span></p>
</li>
<li style="font-size: 11pt; font-family: Swiss721BT; color: rgb(35, 31, 32); ">
<p><span style="font-size: 11pt; ">Communications expenses, including photocopying, facsimile transmission, mobile telephones, </span><span style="font-size: 11pt; ">and long-distance telephone calls required."</span></p><p><span style="font-size: 11pt; "> </span></p>
</li>
</ul>
</ol></div>
</div>
</div>
</div>
</div>
</div>
</div>That should clarify the general rules. </div><div><br></div><div>-- Peter </div><div><br>On 29.07.2013, at 17:19, JFC Morfin <<a href="mailto:jefsey@jefsey.com">jefsey@jefsey.com</a>> wrote:<br><br></div><div>
At 15:22 29/07/2013, Nnenna wrote:<br>
<blockquote type="cite" class="cite" cite=""> "<i>all the costs
arising from holding a meeting away from HQ need to be borne by the Host
Country."<br>
</i>It will be important to see such a UN Resolution. And
additionnally, the IGF Host Country Agreement itself.<br>
Going by former UN meetings (including summits) that I have attended,
outside of New York and Geneva, I will doubt this affirmation.<br>
What does "all the costs" imply?</blockquote><br>
<a href="http://www.unog.ch/80256EDD006B8954/(httpAssets)/050DD4A114603CE6C125712C00399A68/$file/GUIDELINES.pdf">
http://www.unog.ch/80256EDD006B8954/(httpAssets)/050DD4A114603CE6C125712C00399A68/$file/GUIDELINES.pdf</a>
<br>
jfc<br>
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