[governance] WG: Final deadline and requirements for workshop proposal completeness

Tue Jul 16 15:07:35 EDT 2013

I agree, it is very early, and difficult to comply. Note that Chengatai
also said that workshops will be assessed as indicated, and if a workshop
has very few or no panellists confirmed, for example, they may lose their
slot; this should not be seen as an extension of the deadline to meet the
requirements.

If anyone has any questions, I would suggest contacting the secretariat at
igf @ unog.ch (delete the spaces) with your specific information and
comments. I would also hope that the MAG members on this list are taking
note and doing what they can to support our workshop organization.

Thanks, all,
Ginger

On 16 July 2013 11:21, Nick Ashton-Hart <nashton at consensus.pro> wrote:

> This is useful information. However, to me it is still unreasonably early.
> Why is it not possible to print things later so they can be more accurate?
>
> I understand the need not to change the time and date of sessions after a
> certain point, and making the organisers of sessions work this out between
> themselves. I don't see it as reasonably to require freezing information
> for printing 90 days early.
>
> On 16 Jul 2013, at 18:09, Ginger Paque <ginger at paque.net> wrote:
>
> I had a quick communication with Chengetai, and what I understand from him
> and the website is that accepted workshops (81 according to the website at
> http://www.intgovforum.org/cms/workshop-status-) should have as much
> information (confirmed panelist names) as possible by July 18th, because
> editing of workshops and panelists will be closed for two weeks while the
> Secretariat sets up a workshop schedule, using the currently available
> information to avoid conflicts in presenters/panelists schedules. Printing
> of information will also be based on information available on July 18th.
>
> He said:
>
> 'The deadline is meant just so that we can plan and schedule the
> workshops according to the panelists indicated by the workshop organisers.
> Also for the printing. '
>
> And... 'I do understand that things may change and people may want to add
> or delete panelists.  But after the 18th this will be for informational
> purposes only.  The workshop organizer cannot ask the Secretariat to
> reschedule their workshops based on these updates the onus will be on the
> workshop organiser to find details another workshop organiser willing to
> swop.'
>
> And...
> 'With this understanding we can freeze changes for 2 weeks then open it up
> again for additional changes.  But all workshops will be processed
> according to their status on the 18 July deadline. '
>
> I hope this helps a bit.
> You might ask your panelists to confirm, with the proviso that they will
> present remotely if they cannot be in Bali.
> For panelist info, it looks to me (not confirmed, this is conjecture) that
> you can upload panelist info without confirming.
>
> There will be support for remote panelists, which is one way of enlarging
> the group of available experts to include new voices. Let me know if I can
> help in any way ...
>
> Good luck with this amazing task you/we are taking on. It's incredible
> what can be achieved by volunteer energy!
> Ginger
>
>
> On 16 July 2013 08:57, Nick Ashton-Hart <nashton at consensus.pro> wrote:
>
>> You are definitely not alone in your views. It is  unreasonable, and it
>> is part of why we all see the same voices over represented every year:
>> session organisers choose people they know will be there because these
>> deadlines make that the only choice they have.
>>
>>
>> sandra hoferichter <sandra.hoferichter at freenet.de> wrote:
>>>
>>> Am I the only one who has a problem with such early timelines? Is this a
>>> recommendation from the MAG? It will simply not work out.
>>>
>>>
>>>
>>>
>>>
>>> Sandra
>>>
>>>
>>>
>>>
>>>
>>>  *Von:* sandra at eurodig.org [mailto:sandra at eurodig.org]
>>> *Gesendet:* Dienstag, 16. Juli 2013 15:47
>>> *An:* 'IGF'
>>> *Betreff:* AW: Final deadline and requirements for workshop proposal
>>> completeness
>>>
>>>
>>>
>>>
>>>
>>> Dear IGF Secretariat,
>>>
>>>
>>>
>>>
>>>
>>> I raised this issue already but like to draw your attention again. For
>>> some organisations or companies it is not possible to decide on such an
>>> early stage who will participate in a session in October. Among them are
>>> organisations like the European Commission or ETNO. I have been informed
>>> that they will participate in our workshop (no. 40), but can only decide on
>>> a later stage which person will be sent to Bali. I assume this is not only
>>> the case for our session, but applies also to other organisers.
>>>
>>>
>>>
>>>
>>>
>>> While I can understand the demand, to get things sorted out on an early
>>> stage, I consider this way of moving forward is not feasible.
>>>
>>>
>>>
>>>
>>>
>>> Kind regards
>>>
>>>
>>>
>>>
>>>
>>> Sandra Hoferichter
>>>
>>>
>>>
>>>
>>>
>>> *Von:* Sourakatou Ramanou BIAOU [mailto:SBIAOU at unog.ch] *Im Auftrag von
>>> *IGF
>>> *Gesendet:* Dienstag, 16. Juli 2013 15:29
>>> *Betreff:* Final deadline and requirements for workshop proposal
>>> completeness
>>>
>>>
>>>
>>>
>>>
>>> Dear Workshop Proponent,
>>>
>>> Kindly note that the final deadline for editing your workshop
>>> proposal(s) is 18 July 2013. Once this date has passed, you will not be
>>> able to make changes to your proposal(s) anymore, including panellists
>>> registration and confirmation.
>>>
>>> Please also bear in mind that registering the name of an organization is
>>> not sufficient. Each panellist should be an individual.
>>>
>>> We thank you for your continued interest in IGF and valued contribution
>>> to IGF 2013.
>>>
>>> Best regards,
>>> IGF Secretariat
>>>
>>>
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