[governance] Remote Participation

Deirdre Williams williams.deirdre at gmail.com
Tue Feb 21 16:10:18 EST 2012


Dear Sala and everyone,

I would suggest one change to smooth the argument - move the fifth
paragraph to follow the second - see below.

Otherwise I still believe that we need to make the "we must have remote
participation" argument as forcefully as possible, and with that in mind I
would put the suggestions - the paragraphs that say 'how' in a separate
statement. In this case the statement would close at paragraph 8, with
paragraph 15 moved up as the conclusion. I haven't done that to the
document because no one seems to agree with me :-)

Best wishes to all and good luck to those on the front line in Geneva
De

1. We would like to reiterate that remote participation is a crucial part
of organizing the Internet Governance Forum (IGF) and we appreciate the
effort to provide remote participation for the Open Consultation, the
Multi-stakeholder Advisory Group (MAG) meetings, and the MAG meeting this
month – February 2012 – which was opened to observers.

2. The IGC believes that Remote Participation (RP) should be an integral
part of Internet Governance and IGF Policy Processes. It is impossible to
sustain an inclusive global policy process without effective remote
participation.

3 was 5. The  MAG and IGF Secretariats should start working with the host
to ensure that real time transcriptions are available for all sessions and
not just the Main Sessions.

4 was 3. We would like to commend the excellent work of the technical team
from Politecnico di Torino, (The Polytechnic University of Turin) which was
originally brought by our colleague and former IGC Civil Society
Coordinator Vittorio Bertola.

5 was 4. However, we would like to point out some difficulties that
occurred with the system during the open MAG meeting. On the third day,
morning session, (the second day of the open MAG meeting), remote observers
were effectively excluded because they had no access to live transcript.

6. Also MAG members trying to participate online had difficulty in
contacting moderators, partly because the moderators were serving more than
one function.

7. We strongly urge MAG and IGF Secretariats and ourselves to consider the
following for the future IGF organizing work and the IGF itself, and work
together to bring them about:

·   Ensuring equal participation between online and offline participants
through planning meetings to give online and offline participants an equal
opportunity to participate and contribute to meetings.

·   Ensuring that there is sufficient capacity and appropriate bandwidth to
sustain remote participation by liaising with hosts well in advance to
enable greater interactions from offline participants.

·   Preparing a clear comprehensive guideline for remote participation and
its moderation and post session or meeting reporting for meeting hosts,
facilitators and chairs.

·   Clearly advertising opportunities for RP in advance of all meetings,
with clear guidance for participants on the opportunities to engage through
RP that will be available.

·   Always assigning exclusive remote participation coordinator/moderators
(who do not have other jobs at the same time, and are responsible for
interactions between the meeting’s physical participants/current speaker,
the Chair and the remote participants).

·   Establishing a clear procedure that would encourage remote participants
to intervene. Such a system is desirable both for those physically present
in Geneva and those observing the meeting remotely.

·   Providing as much interactivity as possible  by giving remote
participants to interact and engage in meetings.

·   Providing multiple methods – video, voice and text channel, as well as
real-time transcription and video streaming – of coverage of the meeting

·   Enabling the meeting and remote participation through interactive
presentations access through RP.

·   Creating a select Task force or Working Group created that has
representatives from the Government, Private Sector and Civil Society that
is dedicated to seeing improvements of Remote Participation  and to ensure
the incorporation of critical elements that have been highlighted to ensure
improved remote participation processes.

8. Because only limited funds are available for face- to -face
participation, this issue is crucially important to all stakeholders from
all constituencies who are entitled to participate in the meetings, and who
wish to do so from a remote location.

9. We also encourage greater partnership between the governments and
private sector in enhancing remote participation.

10. We have to move beyond advocacy to listing and creating tangible
outcomes to make improved, stable and sustainable remote participation a
reality.

11. There are regions around the world where transportation is extremely
expensive and one such region is the Pacific which has 22 countries and
territories. Remote participation was the only way that any of these
countries could access the IGF.

12. However there is room to improve processes and create an IGF culture
where remote participation is prioritised through exploring tested
methodology.

13. The appropriate technical solutions need also to be explored as well
bandwidth and ensuring that there is uninterrupted power supply and
redundancy options where back up generators are critical to maintain a
consistent and seamless flow. The MAG and IGF Secretariats should also
ensure that there is sufficient and dedicated bandwidth capacity to sustain
the volume of traffic from remote participation.

14. Aside from having the appropriate technical solutions and should also
include the following:-

· Outreach;

· Mapping local and regional stakeholders;

· Coordinating with people on the ground significantly before the IGF in a
series of strategic roll out;

· Identifying how the private sector, civil society and governments can be
better involved in the remote hubs etc

15. We also express our support of the IGF RPWG which published guidelines
and recommendations for remote participation and IGF 2011 WS-67
participants prepared a draft of e-participation
principles<http://discuss.diplomacy.edu/e-participation/?p=1>
.
 <http://discuss.diplomacy.edu/e-participation/?p=1>



On 21 February 2012 15:46, Salanieta T. Tamanikaiwaimaro <
salanieta.tamanikaiwaimaro at gmail.com> wrote:

> Dear All,
>
> Thank you for your contributions and comments. As you can imagine, more
> than 48 hours has passed since putting the Statement to the list for
> feedback and rough consensus. We have tried as best as possible to include
> your comments into the Statement on the Workspace. Thank you Izumi for
> initiating the process and De for consolidating the text and numerous
> others who have contributed.
>
> http://www.igcaucus.org/digressit/archives/32
>
> The Civil Society members of the CSTD can alert others to the IGC
> statement. Whilst we are wrapping up the Statement to enable Izumi and
> Marilia to take our perspectives, we should encourage dialogue on how we
> can actively contribute in this area.
>
> If there are volunteers who want to be more involved perhaps you could
> engage in further dialogue on how to help out. I have copied the text below.
>
> Warm Regards,
> Sala
>
> URL: http://www.igcaucus.org/digressit/archives/32
>
> We would like to reiterate that remote participation is a crucial part of
> organizing the Internet Governance Forum (IGF) and we appreciate the effort
> to provide remote participation for the Open Consultation, the
> Multi-stakeholder Advisory Group (MAG) meetings, and the MAG meeting this
> month – February 2012 – which was opened to observers.
>
> The IGC believes that Remote Participation should be an integral part of
> Internet Governance and IGF Policy Processes. It is impossible to sustain
> an inclusive global policy process without effective remote participation.
>
> We would like to commend the excellent work of the technical team from
> Politecnico di Torino, (The Polytechnic University of Turin) which was
> originally brought by our colleague and former IGC Civil Society
> Coordinator Vittorio Bertola.
>
> However, we would like to point out some difficulties that occurred with
> the system during the open MAG meeting. On the third day, morning session,
> (the second day of the open MAG meeting), remote observers were effectively
> excluded because they had no access to live transcript.
>
> The  MAG and IGF Secretariats should start working with the host to ensure
> that real time transcriptions are available for all sessions and not just
> the Main Sessions.
>
> Also MAG members trying to participate online had difficulty in contacting
> moderators, partly because the moderators were serving more than one
> function.
>
> We strongly urge MAG and IGF Secretariats and ourselves to consider the
> following for the future IGF organizing work and the IGF itself, and work
> together to bring them about:
>
>    - Ensuring equal participation between online and offline participants
>    through planning meetings to give online and offline participants an equal
>    opportunity to participate and contribute to meetings.
>
>
>    - Ensuring that there is sufficient capacity and appropriate bandwidth
>    to sustain remote participation by liaising with hosts well in advance to
>    enable greater interactions from offline participants.
>
>
>    - Preparing a clear comprehensive guideline for remote participation
>    and its moderation and post session or meeting reporting for meeting hosts,
>    facilitators and chairs.
>
>
>    - Clearly advertising opportunities for RP in advance of all meetings,
>    with clear guidance for participants on the opportunities to engage through
>    RP that will be available.
>
>
>    - Always assigning exclusive remote participation
>    coordinator/moderators (who do not have other jobs at the same time, and
>    are responsible for interactions between the meeting’s physical
>    participants/current speaker, the Chair and the remote participants).
>
>
>    - Establishing a clear procedure that would encourage remote
>    participants to intervene. Such a system is desirable both for those
>    physically present in Geneva and those observing the meeting remotely.
>
>
>    - Providing as much interactivity as possible  by giving remote
>    participants to interact and engage in meetings.
>
>
>    - Providing multiple methods – video, voice and text channel, as well
>    as real-time transcription and video streaming – of coverage of the meeting
>
>
>    - Enabling the meeting and remote participation through interactive
>    presentations access through RP.
>
>
>    - Creating a select Task force or Working Group created that has
>    representatives from the Government, Private Sector and Civil Society that
>    is dedicated to seeing improvements of Remote Participation  and to ensure
>    the incorporation of critical elements that have been highlighted to ensure
>    improved remote participation processes.
>
>   Because only limited funds are available for face- to -face
> participation, this issue is crucially important to all stakeholders from
> all constituencies who are entitled to participate in the meetings, and who
> wish to do so from a remote location.
>
> We also encourage greater partnership between the governments and private
> sector in enhancing remote participation.
>
> We have to move beyond advocacy to listing and creating tangible outcomes
> to make improved, stable and sustainable remote participation a reality.
>
> There are regions around the world where transportation is extremely
> expensive and one such region is the Pacific which has 22 countries and
> territories. Remote participation was the only way that any of these
> countries could access the IGF.
>
> However there is room to improve processes and create an IGF culture where
> remote participation is prioritised through exploring tested methodology.
>
> The appropriate technical solutions need also to be explored as well
> bandwidth and ensuring that there is uninterrupted power supply and
> redundancy options where back up generators are critical to maintain a
> consistent and seamless flow. The MAG and IGF Secretariats should also
> ensure that there is sufficient and dedicated bandwidth capacity to sustain
> the volume of traffic from remote participation.
>
> Aside from having the appropriate technical solutions and should also
> include the following:-
>
> · Outreach;
>
> · Mapping local and regional stakeholders;
>
> · Coordinating with people on the ground significantly before the IGF in a
> series of strategic roll out;
>
> · Identifying how the private sector, civil society and governments can be
> better involved in the remote hubs etc
>
> We also express our support of the IGF RPWG which published guidelines and
> recommendations for remote participation and IGF 2011 WS-67 participants
> prepared a draft of e-participation principles<http://discuss.diplomacy.edu/e-participation/?p=1>
> .
>  <http://discuss.diplomacy.edu/e-participation/?p=1>
>
>
>
>
> On Tue, Feb 21, 2012 at 1:08 AM, Roland Perry <
> roland at internetpolicyagency.com> wrote:
>
>> In message <46B69E1D-CF91-4E31-A9CC-**4DD306D57CB0 at privaterra.org<46B69E1D-CF91-4E31-A9CC-4DD306D57CB0 at privaterra.org>>,
>> at 11:21:13 on Sun, 19 Feb 2012, Robert Guerra <rguerra at privaterra.org>
>> writes
>>
>>  What type of assistance and/or support will be provided - well,
>>> hopefully we'll find out soon from the Secretariat and/or Google
>>>
>>
>> Do they have a product which competes with the current market leaders
>> from Cisco and Adobe? What the IGF needs is something which works, of
>> course - historically their tools have been allegedly very fussy about
>> exactly what version of 'flash' or whatever you have installed, and that
>> sort of thing is half the battle.
>> --
>> Roland Perry
>>
>>
>> ____________________________________________________________
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>>
>
>
> --
> Salanieta Tamanikaiwaimaro aka Sala
>
> Tweeter: @SalanietaT
> Skype:Salanieta.Tamanikaiwaimaro
> Cell: +679 998 2851
>
>
>
>
> ____________________________________________________________
> You received this message as a subscriber on the list:
>     governance at lists.igcaucus.org
> To be removed from the list, visit:
>     http://www.igcaucus.org/unsubscribing
>
> For all other list information and functions, see:
>     http://lists.igcaucus.org/info/governance
> To edit your profile and to find the IGC's charter, see:
>     http://www.igcaucus.org/
>
> Translate this email: http://translate.google.com/translate_t
>
>


-- 
“The fundamental cure for poverty is not money but knowledge" Sir William
Arthur Lewis, Nobel Prize Economics, 1979
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