[governance] Remote Participation

Salanieta T. Tamanikaiwaimaro salanieta.tamanikaiwaimaro at gmail.com
Tue Feb 21 14:46:05 EST 2012


Dear All,

Thank you for your contributions and comments. As you can imagine, more
than 48 hours has passed since putting the Statement to the list for
feedback and rough consensus. We have tried as best as possible to include
your comments into the Statement on the Workspace. Thank you Izumi for
initiating the process and De for consolidating the text and numerous
others who have contributed.

http://www.igcaucus.org/digressit/archives/32

The Civil Society members of the CSTD can alert others to the IGC
statement. Whilst we are wrapping up the Statement to enable Izumi and
Marilia to take our perspectives, we should encourage dialogue on how we
can actively contribute in this area.

If there are volunteers who want to be more involved perhaps you could
engage in further dialogue on how to help out. I have copied the text below.

Warm Regards,
Sala

URL: http://www.igcaucus.org/digressit/archives/32

We would like to reiterate that remote participation is a crucial part of
organizing the Internet Governance Forum (IGF) and we appreciate the effort
to provide remote participation for the Open Consultation, the
Multi-stakeholder Advisory Group (MAG) meetings, and the MAG meeting this
month – February 2012 – which was opened to observers.

The IGC believes that Remote Participation should be an integral part of
Internet Governance and IGF Policy Processes. It is impossible to sustain
an inclusive global policy process without effective remote participation.

We would like to commend the excellent work of the technical team from
Politecnico di Torino, (The Polytechnic University of Turin) which was
originally brought by our colleague and former IGC Civil Society
Coordinator Vittorio Bertola.

However, we would like to point out some difficulties that occurred with
the system during the open MAG meeting. On the third day, morning session,
(the second day of the open MAG meeting), remote observers were effectively
excluded because they had no access to live transcript.

The  MAG and IGF Secretariats should start working with the host to ensure
that real time transcriptions are available for all sessions and not just
the Main Sessions.

Also MAG members trying to participate online had difficulty in contacting
moderators, partly because the moderators were serving more than one
function.

We strongly urge MAG and IGF Secretariats and ourselves to consider the
following for the future IGF organizing work and the IGF itself, and work
together to bring them about:

   - Ensuring equal participation between online and offline participants
   through planning meetings to give online and offline participants an equal
   opportunity to participate and contribute to meetings.


   - Ensuring that there is sufficient capacity and appropriate bandwidth
   to sustain remote participation by liaising with hosts well in advance to
   enable greater interactions from offline participants.


   - Preparing a clear comprehensive guideline for remote participation and
   its moderation and post session or meeting reporting for meeting hosts,
   facilitators and chairs.


   - Clearly advertising opportunities for RP in advance of all meetings,
   with clear guidance for participants on the opportunities to engage through
   RP that will be available.


   - Always assigning exclusive remote participation coordinator/moderators
   (who do not have other jobs at the same time, and are responsible for
   interactions between the meeting’s physical participants/current speaker,
   the Chair and the remote participants).


   - Establishing a clear procedure that would encourage remote
   participants to intervene. Such a system is desirable both for those
   physically present in Geneva and those observing the meeting remotely.


   - Providing as much interactivity as possible  by giving remote
   participants to interact and engage in meetings.


   - Providing multiple methods – video, voice and text channel, as well as
   real-time transcription and video streaming – of coverage of the meeting


   - Enabling the meeting and remote participation through interactive
   presentations access through RP.


   - Creating a select Task force or Working Group created that has
   representatives from the Government, Private Sector and Civil Society that
   is dedicated to seeing improvements of Remote Participation  and to ensure
   the incorporation of critical elements that have been highlighted to ensure
   improved remote participation processes.

  Because only limited funds are available for face- to -face
participation, this issue is crucially important to all stakeholders from
all constituencies who are entitled to participate in the meetings, and who
wish to do so from a remote location.

We also encourage greater partnership between the governments and private
sector in enhancing remote participation.

We have to move beyond advocacy to listing and creating tangible outcomes
to make improved, stable and sustainable remote participation a reality.

There are regions around the world where transportation is extremely
expensive and one such region is the Pacific which has 22 countries and
territories. Remote participation was the only way that any of these
countries could access the IGF.

However there is room to improve processes and create an IGF culture where
remote participation is prioritised through exploring tested methodology.

The appropriate technical solutions need also to be explored as well
bandwidth and ensuring that there is uninterrupted power supply and
redundancy options where back up generators are critical to maintain a
consistent and seamless flow. The MAG and IGF Secretariats should also
ensure that there is sufficient and dedicated bandwidth capacity to sustain
the volume of traffic from remote participation.

Aside from having the appropriate technical solutions and should also
include the following:-

· Outreach;

· Mapping local and regional stakeholders;

· Coordinating with people on the ground significantly before the IGF in a
series of strategic roll out;

· Identifying how the private sector, civil society and governments can be
better involved in the remote hubs etc

We also express our support of the IGF RPWG which published guidelines and
recommendations for remote participation and IGF 2011 WS-67 participants
prepared a draft of e-participation
principles<http://discuss.diplomacy.edu/e-participation/?p=1>
.
 <http://discuss.diplomacy.edu/e-participation/?p=1>




On Tue, Feb 21, 2012 at 1:08 AM, Roland Perry <
roland at internetpolicyagency.com> wrote:

> In message <46B69E1D-CF91-4E31-A9CC-**4DD306D57CB0 at privaterra.org<46B69E1D-CF91-4E31-A9CC-4DD306D57CB0 at privaterra.org>>,
> at 11:21:13 on Sun, 19 Feb 2012, Robert Guerra <rguerra at privaterra.org>
> writes
>
>  What type of assistance and/or support will be provided - well, hopefully
>> we'll find out soon from the Secretariat and/or Google
>>
>
> Do they have a product which competes with the current market leaders from
> Cisco and Adobe? What the IGF needs is something which works, of course -
> historically their tools have been allegedly very fussy about exactly what
> version of 'flash' or whatever you have installed, and that sort of thing
> is half the battle.
> --
> Roland Perry
>
>
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-- 
Salanieta Tamanikaiwaimaro aka Sala

Tweeter: @SalanietaT
Skype:Salanieta.Tamanikaiwaimaro
Cell: +679 998 2851
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