[governance] Important Information re Upcoming Election

[Ian Peter]

Dear IGC List member,

Within the next 48 hours you can expect to receive an email inviting you 
to vote in the IGC Co coordinator elections for 2019. We will notify you 
again when the messages are dispatched. If you do not receive the 
message, you may want to check your junk email or spam filters in case 
your software has filtered the message from this mass mailing. Also – if 
you have been on the mailing list for less than 2 months, you may not 
receive the email.

If you have more than one email address on the IGC list, you will 
probably receive multiple messages: so if you know that is the case, you 
might like to advise us now as to which email address you would prefer.

When you do receive the email, it will include a link specific to your 
email address inviting you to vote.

Voting is for people who identify as civil society and meet the basic 
conditions to be an IGC member. So before you get to vote, you will be 
asked some basic questions about your status. If you know you are not a 
civil society member, or if you have received another email asking you 
to vote, you can just ignore the email if you like. Or you can proceed 
to the questions which will verify your entitlement to vote.

If you are entitled to vote, we strongly encourage you to do so, as it 
is only by voting that you can be a member of the IGC.

When you have answered the qualifying questions, you will be taken to a 
page which lists the three candidates, and also the additional option 
“none of the above”. You can vote validly by selecting one candidate, 
two candidates, or “none of the above”. (The “none of the above” option 
exists so that, if you have no preference among the candidates, you can 
still register a valid vote this way and thereby be registered as a 
member of IGC).

When you have done this, you will be asked to confirm your choice – and 
that's it! Shortly after that you will receive a letter confirming that 
you have voted: and if for any reason you made a mistake, that letter 
contains a link where you can go back on line and change your choices 
(only the last vote you do will count).

HOW VOTING WORKS

After voting has closed, the Returning Officers will verify the votes 
received and announce the results. Please note that if you vote for two 
candidates, this records a vote of equal value for each candidate 
selected: this is not a preferential voting system.

When you receive your voting email, we think you will find the process 
very straight forward and easy to follow (thanks in no small part to the 
small group of list members who assisted us with testing and refining 
the software!) But if there are any problems – you can always start 
again, and additionally we are here to help if you have any problems.

That's the basics of the process – we will let you know again when we 
have sent the voting emails so you can check and make sure yours has 
arrived.

We look forward to your participation in this important election for 
IGC.





Ian Peter and Tapani Tarvainen

Returning Officers.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.igcaucus.org/pipermail/governance/attachments/20190909/887f2acc/attachment.htm>