[governance] Report from the meeting of the Executive Committee - Net Mundial

Mon Jan 27 21:33:06 EST 2014

Dear Marilia,

Many thanks for this Indepth report. I look forward to seeing if there are
additional observations by Carlos and Adam with respect to what transpired.

We are grateful.

Kind Regards,
Sala

On Tue, Jan 28, 2014 at 2:29 PM, Marilia Maciel <mariliamaciel at gmail.com>wrote:

> Dear all,
>
>
>
> This is an attempt to summarize the main points discussed today at the
> meeting of the Executive multi-stakeholder committee (EMC). Notes are based
> on my own perceptions and views. Adam or C.A. may correct or complement
> them.
>
>
>
> General impression: the meeting went very well, the atmosphere was
> cooperative and our chairs managed to balance the free flow of ideas with
> discipline regarding schedule. We went through all agenda items and
> finished the meeting on time. The down side was that the microphone in the
> room did not capture very well those that were sitting far from it. Adam
> reported some difficulties and this is something to be improved.
>
>
>
> Regarding the substantive agenda:
>
>
>
> *1. **Work Plan of EMC*
>
> - The group plans to have 2 more face to face meetings. It was agreed that
> each member needs to provide his own funding to attend. Remote
> participation will be available.
>
> - Each meeting should be reported with a summary. News will be posted to
> the website
>
> - Conference calls will be scheduled as necessary
>
> - Communication in the list will be used to continue the discussion
> in-between meetings and calls
>
>
>
> *2. April Meeting agenda (main topics)*
>
> - The group agreed with the importance of two items currently on the
> agenda
>
> - The group identified the need to flesh out the two items a little more
> to improve clarity. I believe the paragraphs will be posted to the website.
>
>
>
> *3. Participation criteria*
>
> - The group was guided by some basic ideas such as: openness, equality and
> flexibility
>
> - The group agreed that the meeting should be open. The practical
> limitation is physical space. The exact capacity is yet to be confirmed,
> because the location of the event was not decided: there are two options on
> the table (see the section "venue" below). But a viable figure seems to be
> between 700 to 800 people. The aim is to have balance among stakeholder
> groups.
>
> - The meeting will have like a "pre-registration". Individuals will
> register on the website (more or less like the IGF) stating their
> institutional affiliation, stakeholder group and previous experience with
> the theme.
>
> - The group believed that it is very possible that the registrations of
> individuals from stakeholder groups will not exceed the number of "slots"
> allocated to each stakeholder group. Some of the most experienced people
> among us shared this impression too. In this scenario, whoever registers
> will be able to attend.
>
> - If "over-registration" happens with relation to any stakeholder group,
> some criteria (previously discussed with the stakeholders) will be used for
> selection by the EMC. Some criteria was mentioned today, like participation
> from developing countries and having previous experience with the theme.
> But nothing was decided. The discussion of criteria will take place only if
> needed and in consultation with the stakeholders.
>
> - In addition, we took into account that some stakeholder groups may not
> fill all their slots. If this happens, we can use some of this spare space
> to minimize a problem "over-registration" of another stakeholder group.
>
> - Pre-registration will be open throughout the month of February.
> Confirmation of the participation should be received by mid March. These
> dates are tentative. (my comment: we can follow-up registrations closely to
> assess the scenario).
>
> - Brazil will assist to speed up visas for participants.
>
>
>
> Some questions about participation formulated by CS folks were directly
> asked and responded:
>
>
>
> - What does participation mean? Are all participants able to speak and
> contribute to decision-making if the meeting is indeed outcome oriented? àYes, all would have equal participation in the formulation of all outcomes.
>
> - There will be travel support? à No, it will work like the IGF. The
> organizers of the meeting will not provide travel support. But it was
> informally shared that organizations that usually offer support to IG
> related meetings are discussing this topic.
>
> - There will be remote participation? à Yes, but LOG will take care, not
> EMC. What we discussed today was that RP should include webcasting and
> participation as well, so the aim is to have substantive inputs. There will
> be some hubs, and any person can also access individually.
>
>
>
> *4) Public consultation*
>
> obs: this topic probably needs more inputs from Adam or Carlos since I was
> helping with one of the paragraphs at this moment and may have missed
> something
>
>
>
> - Inputs will be provided through the website
>
> - There will a limitation of length (some said 3-5 pages, per agenda item.
> Not yet defined)
>
> - It was mentioned that very broad and open-ended questions could be
> proposed to give some reference to submissions. Proposals of questions on
> institutional frameworks were sent to the list of EMC.
>
> - It was mentioned that pdf is not a good format for compilation of
> inputs. Plain text was suggested (contributions pasted to a form on the
> website)
>
> - All individual contributions will be made available for consultation in
> the website
>
> - All contributions will be treated equally
>
> - I think contributions would be accepted until the first of March (can
> others please confirm?)
>
> - A synthesis paper (comprehensive report) should be produced for easy
> reference and as an additional input (by the Secretariat? - can others
> confirm?)
>
> - It was also mentioned that it would be useful if a draft text on
> principles and draft text on frameworks were produced before the event. The
> drafts would be only a starting point to help discussions. Participants
> would decide what to do with it. These drafts should be done in a
> multistakeholder way. We did not have time to continue on this topic.
> Further discussion is needed.
>
>
>
> *5. Meeting format/meeting agenda*
>
> - The physical space of the hotel does not offer the possibility to split
> the audience in two parallel tracks for the two agenda items. There some
> other rooms besides the main room, but they are smaller.A basic tentative
> schedule was drafted today.
>
>
>
> Day 1:
>
> 9:00-11:00 - Opening ceremony
>
> 11:30-13:00 - Principles
>
> 14:00-16:00 - Frameworks
>
> 16:30-18:00 - principles
>
>
>
> Day 2:
>
> 9:00 - 11:00 - Frameworks
>
> 11:30 - 13:00 - Principles
>
> 14:00 - 16:00 - panel discussion (focus tbd)
>
> 16:00 - 18:00 - conclusions/adoption/outcomes
>
>
>
> Obs.: The group thought it was good to intercalate the topics in order to
> give windows for conversations within stakeholder groups and among
> different stakeholders, and to give our ideas some "air" to evolve.
>
>
>
> *6. Wrap-up, Next steps*
>
> Obs.: I did not get this part, as I was leaving. But I think the topic was
> the dates of the next meetings of the EMC. Others can clarify.
>
>
>
> *Venue:*
>
> - Transamerica Hotel is booked, but another hotel, the Hyatt, has just
> become available. Hyatt offers some advantages: there are more hotels
> around it (including less expensive ones) so shuttles would not be needed.
> Hyatt also has more rooms available than Transamerica. The LOG is
> negotiating (at least until I left São Paulo today) and final information
> on that is coming soon.
>
> - It may be possible to use some of the smaller rooms one day previous to
> the event (a "day zero"). LOG will look into that, but cannot commit at
> this moment.
>
> - There will be no space for booths or exhibitions. There may be tables
> for flyers, publications and similar.
>
>
>
> One quick last comment. I believe that all stakeholder groups need to work
> harder on gender balance. Today I was the only woman in the meeting, and
> actually think I am the only in EMC, though I dont know all the members.
> Really something to be improved.
>
>
>
> Sorry for the long message, but I hope it will be useful.
>
> Marília
>
> --
> *Marília Maciel*
> Pesquisadora Gestora
> Centro de Tecnologia e Sociedade - FGV Direito Rio
>
> Researcher and Coordinator
> Center for Technology & Society - FGV Law School
> http://direitorio.fgv.br/cts
>
> DiploFoundation associate
> www.diplomacy.edu
>
>
>
>
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