<div dir="ltr">Dear Marilia,<div><br></div><div>Many thanks for this Indepth report. I look forward to seeing if there are additional observations by Carlos and Adam with respect to what transpired.</div><div><br></div><div>
We are grateful.</div><div><br></div><div>Kind Regards,</div><div>Sala</div></div><div class="gmail_extra"><br><br><div class="gmail_quote">On Tue, Jan 28, 2014 at 2:29 PM, Marilia Maciel <span dir="ltr"><<a href="mailto:mariliamaciel@gmail.com" target="_blank">mariliamaciel@gmail.com</a>></span> wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">
<p class="MsoNormal"><span lang="EN-US">Dear all,</span></p>
<p class="MsoNormal"><span lang="EN-US"> </span></p>
<p class="MsoNormal"><span lang="EN-US">This is an attempt to summarize the main points discussed today at the meeting of the Executive multi-stakeholder
committee (EMC). Notes are based on my own perceptions and views. Adam or C.A. may
correct or complement them. </span></p>
<p class="MsoNormal"><span lang="EN-US"> </span></p>
<p class="MsoNormal"><span lang="EN-US">General
impression: the meeting went very well, the atmosphere was cooperative and our chairs managed to balance the free flow of ideas
with discipline regarding schedule. We went through all agenda items and
finished the meeting on time. The down side was that the microphone in the room
did not capture very well those that were sitting far from it. Adam reported some
difficulties and this is something
to be improved. </span></p>
<p class="MsoNormal"><span lang="EN-US"> </span></p>
<p class="MsoNormal"><span lang="EN-US">Regarding
the substantive agenda:</span></p>
<p class="MsoNormal"><span lang="EN-US"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span lang="EN-US">1. </span></b><b><span lang="EN-US" style="color:rgb(26,26,26)">Work Plan of EMC</span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- The group plans to have 2 more face to
face meetings. It was agreed that each member needs to provide his own funding
to attend. Remote participation will be available.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- Each meeting should be reported with a
summary. News will be posted to the website</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- Conference calls will be scheduled as
necessary</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- Communication in the list will be used
to continue the discussion in-between meetings and calls</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span lang="EN-US" style="color:rgb(26,26,26)">2.
April Meeting agenda (main topics)</span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- The group agreed with the importance
of two items currently on the agenda </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- The group identified the need to flesh
out the two items a little more to improve clarity. I believe the paragraphs
will be posted to the website.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span lang="EN-US" style="color:rgb(26,26,26)">3.
Participation criteria</span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- The
group was guided by some basic ideas such as: openness, equality and
flexibility</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- The
group agreed that the meeting should be open. The practical limitation is
physical space. The exact capacity is yet to be confirmed, because the location
of the event was not decided: there are two options on the table (see the
section “venue” below). But a viable figure seems to be between 700 to 800
people. The aim is to have balance among stakeholder groups.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- The
meeting will have like a “pre-registration”. Individuals will register on the
website (more or less like the IGF) stating their institutional affiliation,
stakeholder group and previous experience with the theme. </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- The
group believed that it is very possible that the registrations of individuals
from stakeholder groups will not exceed the number of “slots” allocated to each
stakeholder group. Some of the most experienced people among us shared this
impression too. In this scenario, whoever registers will be able to attend.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- If
“over-registration” happens with relation to any stakeholder group, some criteria
(previously discussed with the stakeholders) will be used for selection by the
EMC. Some criteria was mentioned today, like participation from developing countries and having previous experience with the theme. But nothing was decided. The discussion
of criteria will take place only if needed and in consultation with the
stakeholders. </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- In addition,
we took into account that some stakeholder groups may not fill all their slots.
If this happens, we can use some of this spare space to minimize a problem
“over-registration” of another stakeholder group. </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">-
Pre-registration will be open throughout the month of February. Confirmation of
the participation should be received by mid March. These dates are tentative.
(my comment: we can follow-up registrations closely to assess the scenario).<span> </span></span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- Brazil
will assist to speed up visas for participants. </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">Some questions about participation
formulated by CS folks were directly asked and responded:</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- What
does participation mean? Are all participants able to speak and contribute to
decision-making if the meeting is indeed outcome oriented? </span><span lang="EN-US" style="font-family:Wingdings;color:rgb(26,26,26)"><span>à</span></span><span lang="EN-US" style="color:rgb(26,26,26)"> Yes,
all would have equal participation in the formulation of all outcomes.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">-
There will be travel support? </span><span lang="EN-US" style="font-family:Wingdings;color:rgb(26,26,26)"><span>à</span></span><span lang="EN-US" style="color:rgb(26,26,26)"> No, it will work like the IGF. The organizers of the meeting will not
provide travel support. But it was informally shared that organizations that
usually offer support to IG related meetings are discussing this topic.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">-
There will be remote participation? </span><span lang="EN-US" style="font-family:Wingdings;color:rgb(26,26,26)"><span>à</span></span><span lang="EN-US" style="color:rgb(26,26,26)"> Yes, but LOG will take care, not EMC. What we discussed today was that
RP should include webcasting and participation as well, so the aim is to have
substantive inputs. There will be some hubs, and any person can also access
individually.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"><b>4)
Public consultation</b></span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">obs:
this topic probably needs more inputs from Adam or Carlos since I was helping
with one of the paragraphs at this moment and may have missed something</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">-
Inputs will be provided through the website</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">-
There will a limitation of length (some said 3-5 pages, per agenda item. Not
yet defined)</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- It
was mentioned that very broad and open-ended questions could be proposed to
give some reference to submissions. Proposals of questions on institutional
frameworks were sent to the list of EMC. </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- It
was mentioned that pdf is not a good format for compilation of inputs. Plain
text was suggested (contributions pasted to a form on the website)</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- All
individual contributions will be made available for consultation in the website</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- All
contributions will be treated equally</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- I
think contributions would be accepted until the first of March (can others
please confirm?)</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- A
synthesis paper (comprehensive report)
should be produced for easy reference and as an additional input (by the Secretariat?
– can others confirm?)</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- It
was also mentioned that it would be useful if a draft text on principles and draft
text on frameworks were produced before the event. The drafts would be only a
starting point to help discussions. Participants would decide what to do with it. These drafts should be done in a multistakeholder way. We did not
have time to continue on this topic. Further discussion is needed.</span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span lang="EN-US" style="color:rgb(26,26,26)"> </span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"><b>5.
Meeting format/meeting agenda</b></span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- The
physical space of the hotel does not offer the possibility to split the
audience in two parallel tracks for the two agenda items. There some other
rooms besides the main room, but they are smaller.A</span><span style="color:rgb(26,26,26)"> basic tentative
schedule was drafted today.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">Day 1:</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">9:00-11:00
– Opening ceremony</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">11:30-13:00
– Principles</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">14:00-16:00
– Frameworks</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">16:30-18:00
– principles</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">Day 2:</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">9:00 –
11:00 – Frameworks</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">11:30
– 13:00 – Principles</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">14:00
– 16:00 – panel discussion (focus tbd)</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">16:00
– 18:00 – conclusions/adoption/outcomes</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">Obs.: The
group thought it was good to intercalate the topics in order to give windows
for conversations within stakeholder groups and among different stakeholders,
and to give our ideas some “air” to evolve. </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span lang="EN-US" style="color:rgb(26,26,26)">6. Wrap-up, Next steps</span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">Obs.:
I did not get this part, as I was leaving. But I think the topic was the dates
of the next meetings of the EMC. Others can clarify.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"><span> </span></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span lang="EN-US" style="color:rgb(26,26,26)">Venue:</span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- Transamerica Hotel is booked, but
another hotel, the Hyatt, has just become available. Hyatt offers some
advantages: there are more hotels around it (including less expensive ones) so
shuttles would not be needed. Hyatt also has more rooms available than
Transamerica. The LOG is negotiating (at least until I left São Paulo today) and final information on that is coming
soon. </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- It may be possible to use some of the
smaller rooms one day previous to the event (a “day zero”). LOG will look into
that, but cannot commit at this moment.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">- There will be no space for booths or
exhibitions. There may be tables for flyers, publications and similar. </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p><p class="MsoNormal" style="text-autospace:none"><span style="color:rgb(26,26,26)">One
quick last comment. I believe that all stakeholder groups need to work harder on
gender balance. Today I was the only woman in the meeting, and actually think I am the only in EMC, though I dont know all the members. Really something to be improved.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)"> </span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">Sorry
for the long message, but I hope it will be useful.</span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="color:rgb(26,26,26)">Marília</span></p><span class="HOEnZb"><font color="#888888">
<div><br></div>-- <br><div dir="ltr"><div><b>Marília Maciel</b></div><div><font color="#444444">Pesquisadora Gestora</font></div><div><font color="#444444">Centro de Tecnologia e Sociedade - </font><span style="color:rgb(68,68,68)">FGV Direito Rio</span></div>
<div><font color="#444444"><br></font></div><div><font color="#666666">Researcher and Coordinator</font></div><div><font color="#666666">Center for Technology & Society - </font><span style="color:rgb(102,102,102)">FGV Law School</span></div>
<div><font color="#666666"><a href="http://direitorio.fgv.br/cts" target="_blank">http://direitorio.fgv.br/cts</a><br></font></div><div><font color="#666666"><br></font></div><div><font color="#666666">DiploFoundation associate</font></div>
<div><font color="#666666"><a href="http://www.diplomacy.edu" target="_blank">www.diplomacy.edu</a></font></div><div><font color="#666666"><br></font></div><div><br><div><br></div></div></div>
</font></span></div>
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