[governance] AW: AW: Final deadline and requirements for workshop proposal completeness

[sandra hoferichter]

Thank you very much Laura for the explanation. This makes it much clearer
for me and I hope also for others (cc the IG mailing list). And I agree with
you having the same people in different sessions at the same time is an
issue, which caused a lot of conflicts in the past.

 

Best Sandra

 

Von: Laura VUILLEQUEZ [mailto:LVUILLEQUEZ at unog.ch] Im Auftrag von IGF
Gesendet: Mittwoch, 17. Juli 2013 14:03
An: sandra at eurodig.org
Betreff: Re: AW: Final deadline and requirements for workshop proposal
completeness

 

Dear Sandra, 

Many thanks for getting back to us. 

The deadline is there to allow the Secretariat to draft the schedule. We
need to have a complete list of panellists for all workshops so that we can
allocate them slots without creating any panellist conflict (one panellists
cannot attend two different events at the same time). 

We need now to finalize the draft in order to get things rolling, this is
why we set this strict deadline. 

We do however understand that getting confirmation from panellists at this
stage can be challenging, and we are aware that things may change. But after
the 18 July, changes will be for informational purposes only. The workshop
organiser cannot ask the Secretariat to reschedule their workshop based on
these updates. The onus will be on the workshop organizer to find another
workshop to swap slots. 

Thank you again for your interest in IGF and valued contribution to the
success of the meeting. 

Best regards,
IGF Secretariat 



From:        <sandra at eurodig.org> 
To:        "'IGF'" <IGF at unog.ch> 
Cc:        '"Kleinwächter, Wolfgang"'
<wolfgang.kleinwaechter at medienkomm.uni-halle.de> 
Date:        16/07/2013 15:47 
Subject:        AW: Final deadline and requirements for workshop proposal
completeness 

  _____  




Dear IGF Secretariat, 
  
I raised this issue already but like to draw your attention again. For some
organisations or companies it is not possible to decide on such an early
stage who will participate in a session in October. Among them are
organisations like the European Commission or ETNO. I have been informed
that they will participate in our workshop (no. 40), but can only decide on
a later stage which person will be sent to Bali. I assume this is not only
the case for our session, but applies also to other organisers. 
  
While I can understand the demand, to get things sorted out on an early
stage, I consider this way of moving forward is not feasible. 
  
Kind regards 
  
Sandra Hoferichter 
  
Von: Sourakatou Ramanou BIAOU [ <mailto:SBIAOU at unog.ch>
mailto:SBIAOU at unog.ch] Im Auftrag von IGF
Gesendet: Dienstag, 16. Juli 2013 15:29
Betreff: Final deadline and requirements for workshop proposal completeness 
  
Dear Workshop Proponent, 

Kindly note that the final deadline for editing your workshop proposal(s) is
18 July 2013. Once this date has passed, you will not be able to make
changes to your proposal(s) anymore, including panellists registration and
confirmation. 

Please also bear in mind that registering the name of an organization is not
sufficient. Each panellist should be an individual. 

We thank you for your continued interest in IGF and valued contribution to
IGF 2013. 

Best regards,
IGF Secretariat 

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