[governance] WG: Final deadline and requirements for workshop proposal completeness

[Ginger Paque]

I had a quick communication with Chengetai, and what I understand from him
and the website is that accepted workshops (81 according to the website at
http://www.intgovforum.org/cms/workshop-status-) should have as much
information (confirmed panelist names) as possible by July 18th, because
editing of workshops and panelists will be closed for two weeks while the
Secretariat sets up a workshop schedule, using the currently available
information to avoid conflicts in presenters/panelists schedules. Printing
of information will also be based on information available on July 18th.

He said:

'The deadline is meant just so that we can plan and schedule the workshops
according to the panelists indicated by the workshop organisers. Also for
the printing. '

And... 'I do understand that things may change and people may want to add
or delete panelists.  But after the 18th this will be for informational
purposes only.  The workshop organizer cannot ask the Secretariat to
reschedule their workshops based on these updates the onus will be on the
workshop organiser to find details another workshop organiser willing to
swop.'

And...
'With this understanding we can freeze changes for 2 weeks then open it up
again for additional changes.  But all workshops will be processed
according to their status on the 18 July deadline. '

I hope this helps a bit.
You might ask your panelists to confirm, with the proviso that they will
present remotely if they cannot be in Bali.
For panelist info, it looks to me (not confirmed, this is conjecture) that
you can upload panelist info without confirming.

There will be support for remote panelists, which is one way of enlarging
the group of available experts to include new voices. Let me know if I can
help in any way ...

Good luck with this amazing task you/we are taking on. It's incredible what
can be achieved by volunteer energy!
Ginger


On 16 July 2013 08:57, Nick Ashton-Hart <nashton at consensus.pro> wrote:

> You are definitely not alone in your views. It is  unreasonable, and it is
> part of why we all see the same voices over represented every year: session
> organisers choose people they know will be there because these deadlines
> make that the only choice they have.
>
>
> sandra hoferichter <sandra.hoferichter at freenet.de> wrote:
>>
>>  Am I the only one who has a problem with such early timelines? Is this
>> a recommendation from the MAG? It will simply not work out.
>>
>>
>>
>> Sandra
>>
>>
>>
>>  *Von:* sandra at eurodig.org [mailto:sandra at eurodig.org]
>> *Gesendet:* Dienstag, 16. Juli 2013 15:47
>> *An:* 'IGF'
>> *Betreff:* AW: Final deadline and requirements for workshop proposal
>> completeness
>>
>>
>>
>> Dear IGF Secretariat,
>>
>>
>>
>> I raised this issue already but like to draw your attention again. For
>> some organisations or companies it is not possible to decide on such an
>> early stage who will participate in a session in October. Among them are
>> organisations like the European Commission or ETNO. I have been informed
>> that they will participate in our workshop (no. 40), but can only decide on
>> a later stage which person will be sent to Bali. I assume this is not only
>> the case for our session, but applies also to other organisers.
>>
>>
>>
>> While I can understand the demand, to get things sorted out on an early
>> stage, I consider this way of moving forward is not feasible.
>>
>>
>>
>> Kind regards
>>
>>
>>
>> Sandra Hoferichter
>>
>>
>>
>>  *Von:* Sourakatou Ramanou BIAOU [mailto:SBIAOU at unog.ch] *Im Auftrag von
>> *IGF
>> *Gesendet:* Dienstag, 16. Juli 2013 15:29
>> *Betreff:* Final deadline and requirements for workshop proposal
>> completeness
>>
>>
>>
>> Dear Workshop Proponent,
>>
>> Kindly note that the final deadline for editing your workshop proposal(s)
>> is 18 July 2013. Once this date has passed, you will not be able to make
>> changes to your proposal(s) anymore, including panellists registration and
>> confirmation.
>>
>> Please also bear in mind that registering the name of an organization is
>> not sufficient. Each panellist should be an individual.
>>
>> We thank you for your continued interest in IGF and valued contribution
>> to IGF 2013.
>>
>> Best regards,
>> IGF Secretariat
>>
>>
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