[governance] Remote Participation

Wed Feb 29 14:50:50 EST 2012

No worries Michael. You raised an important  point.

Warm Regards,
Sala

On Thu, Mar 1, 2012 at 7:41 AM, michael gurstein <gurstein at gmail.com> wrote:

> **
> Thanks Sala, this looks like a good and comprehensive statement (and my
> apologies for not being able, because of my own technical issues, to keep
> up with the flow of discussion on this important subject.
>
> M
>
>  -----Original Message-----
> *From:* Salanieta T. Tamanikaiwaimaro [mailto:
> salanieta.tamanikaiwaimaro at gmail.com]
> *Sent:* Wednesday, February 29, 2012 11:16 AM
> *To:* governance at lists.igcaucus.org; michael gurstein
> *Cc:* Ginger Paque; Adam Peake
> *Subject:* Re: [governance] Remote Participation
>
> The Statement is available via
> http://www.igcaucus.org/digressit/archives/47
>
> Michael your concerns are factored in the Statement, see Paragraph [4].
>
> Kind Regards,
> Sala
>
> On Thu, Mar 1, 2012 at 4:18 AM, michael gurstein <gurstein at gmail.com>wrote:
>
>> **
>>
>>  (Coming in late, this was caught up in my gmail issues...
>>
>> I'ld like to strongly agree with Ginger in this.  For me Remote
>> Participation is not a technical issue but rather has to do with policy.  A
>> commitment to "RP" has a lot of implications of which the technical and
>> organizational are only part (and even then may be the least significant).
>> RP implies that the processes of discussion are structured and designed --
>> including their planning, set-up, execution and follow-on -- in such a way
>> that those who are participating remotely are equally enabled and empowered
>> as those who are participating f2f.
>>
>> Achieving this is a huge undertaking to my mind but one worth pursuing
>> both at the operational and at the policy level.
>>
>> Mike
>>
>>  -----Original Message-----
>> *From:* governance-request at lists.igcaucus.org [mailto:
>> governance-request at lists.igcaucus.org] *On Behalf Of *Ginger Paque
>> *Sent:* Thursday, February 23, 2012 2:47 AM
>> *To:* governance at lists.igcaucus.org; Adam Peake
>> *Subject:* Re: [governance] Remote Participation
>>
>>  Adam said:
>>
>> I think it's petty to complain about technical problems with the
>> transcripts etc from the MAG meeting, bad connections happen all the
>> time (and if MAG members can't work out how to tell a group of people
>> they are having problems with a connection it perhaps says more about
>> them than it does about the secretariat/moderators.)
>>
>> I think that this full discussion and support for RP is very important
>> and exciting.
>>
>> I think that using the occasion of the recent meetings as an example and
>> illustration is a mistake. I agree with Adam that the tech glitches during
>> last week's meetings should not even be addressed--these are obvious.
>> Placing emphasis on tech details draws attention from the more valid, and
>> more important principles. I know I am repeating myself, but I think they
>> boil down to just one:
>>
>> RP must be institutionalized in meeting processes.
>>
>> The only serious problem I see with last week's meetings was the lack of
>> a remote moderator and clear processes. If RP -- and I mean remote
>> participation and remote engagement, not remote observation -- were an
>> automatic, standard part of meeting strategies and processes, the inclusion
>> of an onsite remote moderator would have been a given, as much as the
>> presence of the traditional chair and moderator. I dare to say that if one
>> of the members of the RPWG had been at the meetings, they might have
>> 'requested' to be 'allowed' to act as remote moderator. Remote moderation
>> and remote participation should not depend on collaboration of volunteers
>> and serendipity. Implementation of RP may always need the collaboration of
>> volunteers, and the RPWG exists as a volunteer organization, seeking the
>> privilege of collaborating, but the planning process should originate in
>> the IGF structure itself, not in the action of volunteers.
>>
>> If RP were institutionalized in the IGF process, the Secretariat might
>> ask the RPWG for collaboration, and issue a call for volunteers.
>>
>> If RP were institutionalized in the IGF process, the Secretariat might
>> include a RPWG (or other mechanism) liaison for strategy, planning and
>> process and instead of an endless series of ad hoc situations.
>>
>> If RP were institutionalized, Remote Hubs -- an innovation of the RPWG
>> catalysed by Marilia's energy and organization -- would become part of the
>> IGF process, not the RPWG process, would include remote hubs whenever
>> appropriate and would include support for regional IGFs.
>>
>> I would prefer to see a strong, clear, short statement asking that RP be
>> institutionalised (maybe that is not the appropriate word) as an integral
>> part of the IGF meeting process.
>>
>> Establishing principles and guidelines is separate process which has been
>> started, and should be coordinated to take advantage of, and include the
>> different input. It should not be done in a hurry, in response to one
>> frustrating meeting. Nor should one frustrating meeting opaque the progress
>> the IGF has made toward inclusive RP. We should use this meeting to
>> energize forward progress in an orderly manner. Can we form a better
>> strategy and focus for productive results? I think so. I have not made
>> comments on the existing statement, because I would re-write it completely,
>> with a different approach, with points I have made above.
>>
>> Is it proper/possible for me to propose an alternate text? I do not have
>> the sense that there is consensus for the posts I have made previously, so
>> I have not done so.
>>
>> Anyway, again, my 2 cents. Cheers for the energy around remote
>> participation!
>>
>> Ginger
>>
>>
>>
>> Ginger (Virginia) Paque
>>
>> VirginiaP at diplomacy.edu
>> Diplo Foundation
>> Internet Governance Capacity Building Programme
>> www.diplomacy.edu/ig
>> *The latest from Diplo....*From the fundamentals of diplomacy to the
>> most exciting new trends: check our three online courses starting in May
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>>
>>
>>
>> On 23 February 2012 05:13, Adam Peake <ajp at glocom.ac.jp> wrote:
>>
>>> Comment below:
>>>
>>> On Thu, Feb 23, 2012 at 6:33 PM, Salanieta T. Tamanikaiwaimaro
>>> <salanieta.tamanikaiwaimaro at gmail.com> wrote:
>>> > Dear All,
>>> >
>>> > Firstly thank you Deirdre for copying it onto word and making it much
>>> easier
>>> > to incorporate the new feedback that we received from Schombe, Jovan,
>>> > Anriette, Jeremy, Roland, Mariela etc.
>>> >
>>> > Whilst I am copying the text onto this email, I will also place it on
>>> the
>>> > Statement Workspace as well:
>>> >
>>> >
>>> >
>>> >
>>> > STATEMENT BY THE CIVIL SOCIETY INTERNET GOVERNANCE CAUCUS ON REMOTE
>>> > PARTICIPATION
>>> >
>>> > We would like to acknowledge the excellent work that the Internet
>>> Governance
>>> > Forum Remote Participation Working Group have been doing over the last
>>> five
>>> > years. We appreciate the numerous hours of sacrifice and work behind
>>> the
>>> > scenes to build remote participation to what it is today.  We have
>>> seen how
>>> > whilst Technology is important, that it goes hand in hand with
>>> extraordinary
>>> > levels of sacrifice and commitment.  It is this commitment that
>>> enables the
>>> > spirit of the IGF which is in sharing, dialogue, collaboration and
>>> > ultimately access.
>>> >
>>> > We are fortunate that the Internet Governance Forum Secretariat and UN
>>> DESA
>>> > are open .and committed to continued improvements to Remote
>>> Participation.
>>> > Each year the IGF RPWG commences its operations with training of remote
>>> > moderators many weeks ahead of the meeting, where they discuss with
>>> remote
>>> > hubs and encourage participation and liaise with the Secretariat to
>>> make
>>> > remote participation a reality.
>>> >
>>> > We would like to reiterate and underscore that remote participation is
>>> a
>>> > crucial part of organizing the Internet Governance Forum (IGF) and we
>>> > appreciate the effort to provide remote participation for the Open
>>> > Consultation, the Multi-stakeholder Advisory Group (MAG) meetings, and
>>> the
>>> > MAG meeting this month – February 2012 – which was opened to observers.
>>> >
>>> > The IGC believes that Remote Participation (RP) should be an integral
>>> part
>>> > of Internet Governance and IGF Policy Processes. It is impossible to
>>> sustain
>>> > an inclusive global policy process without effective remote
>>> participation.
>>> > We would like to explore how we can assist in working together to
>>> address
>>> > the issues raised in 2008 by various stakeholders that have yet to be
>>> > addressed[1].
>>> >
>>> > The MAG and IGF Secretariats should start working with the host to
>>> ensure
>>> > that real time transcriptions are available for all sessions and not
>>> just
>>> > the Main Sessions.
>>> >
>>>
>>> from the Nairobi chair's summary document:
>>>
>>> "The entire meeting was Webcast, with video streaming provided from
>>> the main session room and audio streaming provided from all workshop
>>> meeting rooms. All the main sessions and workshops had real time
>>> transcription. The text transcripts and video of all meetings were
>>> made available through the IGF Website."
>>>
>>> I think it's petty to complain about technical problems with the
>>> transcripts etc from the MAG meeting, bad connections happen all the
>>> time (and if MAG members can't work out how to tell a group of people
>>> they are having problems with a connection it perhaps says more about
>>> them than it does about the secretariat/moderators.)
>>>
>>> Thanks,
>>>
>>> Adam
>>>
>>>
>>> > We would like to commend the excellent work of the technical team from
>>> > Politecnico di Torino, (The Polytechnic University of Turin) which was
>>> > originally brought by our colleague and former IGC Civil Society
>>> Coordinator
>>> > Vittorio Bertola.
>>> >
>>> > However, we would like to point out some difficulties that occurred
>>> with the
>>> > system during the open MAG meeting. On the third day, morning session,
>>> (the
>>> > second day of the open MAG meeting), remote observers were effectively
>>> > excluded because they had no access to live transcript.
>>> >
>>> >  Also MAG members trying to participate online had difficulty in
>>> contacting
>>> > moderators, partly because the moderators were serving more than one
>>> > function.
>>> >
>>> > We strongly urge MAG and IGF Secretariats and ourselves to consider the
>>> > following for the future IGF organizing work and the IGF itself, and
>>> work
>>> > together to bring them about:
>>> >
>>> > ·   Ensuring equal participation between online and offline
>>> participants
>>> > through planning meetings to give online and offline participants an
>>> equal
>>> > opportunity to participate and contribute to meetings.
>>> >
>>> > ·   Ensuring that there is sufficient capacity and appropriate
>>> bandwidth to
>>> > sustain remote participation by liaising with hosts well in advance to
>>> > enable greater interactions from offline participants.
>>> >
>>> > ·   Preparing a clear comprehensive guideline for remote participation
>>> and
>>> > its moderation and post session or meeting reporting for meeting hosts,
>>> > facilitators and chairs.
>>> >
>>> > ·   Clearly advertising opportunities for RP in advance of all
>>> meetings,
>>> > with clear guidance for participants on the opportunities to engage
>>> through
>>> > RP that will be available.
>>> >
>>> > ·Always assigning exclusive remote participation
>>> coordinator/moderators (who
>>> > do not have other jobs at the same time, and are responsible for
>>> > interactions between the meeting’s physical participants/current
>>> speaker,
>>> > the Chair and the remote participants).
>>> >
>>> > ·   Establishing a clear procedure that would encourage remote
>>> participants
>>> > to intervene. Such a system is desirable both for those physically
>>> present
>>> > in Geneva and those observing the meeting remotely.
>>> >
>>> > ·   Providing as much interactivity as possible by giving remote
>>> > participants to interact and engage in meetings.
>>> >
>>> > ·   Providing multiple methods – video, voice and text channel, as
>>> well as
>>> > real-time transcription and video streaming – of coverage of the
>>> meeting
>>> >
>>> > ·   Enabling the meeting and remote participation through interactive
>>> > presentations access through RP.
>>> >
>>> > ·   Creating a select Task force or Working Group created that has
>>> > representatives from the Government, Private Sector and Civil Society
>>> that
>>> > is dedicated to seeing improvements of Remote Participation and to
>>> ensure
>>> > the incorporation of critical elements that have been highlighted to
>>> ensure
>>> > improved remote participation processes.
>>> >
>>> > Because only limited funds are available for face- to
>>> -face participation,
>>> > this issue is crucially important to all stakeholders from all
>>> > constituencies who are entitled to participate in the meetings, and
>>> who wish
>>> > to do so from a remote location. Meeting Chairs also play a central
>>> role in
>>> > creating a dynamic and inclusive environment that welcomes remote
>>> > participation.
>>> >
>>> > We also encourage greater partnership between the governments and
>>> private
>>> > sector in enhancing remote participation.
>>> >
>>> > We have to move beyond advocacy to listing and creating tangible
>>> outcomes to
>>> > make improved, stable and sustainable remote participation a reality.
>>> >
>>> > There are regions around the world where transportation is extremely
>>> > expensive and one such region is the Pacific which has 22 countries and
>>> > territories. Remote participation was the only way that any of these
>>> > countries could access the IGF.
>>> >
>>> > However there is room to improve processes and create an IGF culture
>>> where
>>> > remote participation is prioritised through exploring tested
>>> methodology.
>>> >
>>> >  The appropriate technical solutions need also to be explored as well
>>> > bandwidth and ensuring that there is uninterrupted power supply and
>>> > redundancy options where backup generators are critical to maintain a
>>> > consistent and seamless flow. The MAG and IGF Secretariats should also
>>> > ensure that there is sufficient and dedicated bandwidth capacity to
>>> sustain
>>> > the volume of traffic from remote participation.
>>> >
>>> > Aside from having the appropriate technical solutions and should also
>>> > include the following:-
>>> >
>>> > ·         Outreach.
>>> >
>>> > ·         Mapping local and regional stakeholders;
>>> >
>>> > ·         Coordinating with people on the ground significantly before
>>> the
>>> > IGF in a series of strategic roll out.
>>> >
>>> > ·         Creation of Guidelines for Meeting Chairs and Moderators
>>> whilst
>>> > noting the limitations.
>>> >
>>> > ·         Identifying how the private sector, civil society and
>>> governments
>>> > can be better involved in the remote hubs etc.
>>> >
>>> > ·         Encourage greater collaboration between the IGF RPWG and
>>> national,
>>> > sub regional and regional IGFs.
>>> >
>>> > We also express our support of the IGF RPWG which published guidelines
>>> and
>>> > recommendations for remote participation and IGF 2011 WS-67
>>> participants
>>> > prepared a draft of e-participation principles.
>>> >
>>> > Ends
>>> >
>>> >
>>> >
>>> >
>>> >
>>> >
>>> > ________________________________
>>> >
>>> > [1] http://wiki.igf-online.net/wiki/IGF_Virtual_Community
>>> >
>>> >
>>> >
>>> > On Thu, Feb 23, 2012 at 1:02 PM, Deirdre Williams
>>> > <williams.deirdre at gmail.com> wrote:
>>> >>
>>> >> Dear Sala,
>>> >> I have been unavoidably out of contact all day, and am just catching
>>> up
>>> >> with reading the messages.
>>> >> I am not clear which document you want me to send.
>>> >> I have attached a word copy of my response yesterday, although from
>>> >> reading the discussion that has perhaps been superseded during the
>>> >> discussions today?
>>> >> Please let me know as I would be delighted to help.
>>> >> De
>>> >>
>>> >>
>>> >> On 22 February 2012 14:15, Salanieta T. Tamanikaiwaimaro
>>> >> <salanieta.tamanikaiwaimaro at gmail.com> wrote:
>>> >>>
>>> >>> Dear Deirdre,
>>> >>>
>>> >>> As you know our initial statement was used by the civil society
>>> component
>>> >>> of the CSTDWG as advised by Marilia.
>>> >>>
>>> >>> If you could please send it in a word document that would be super
>>> >>> helpful and easy to put up on the Statement Workspace. We will also
>>> be
>>> >>> sending our Statement to the IGF Secretariat.
>>> >>>
>>> >>> Kind Regards,
>>> >>>
>>> >>>
>>> >>>
>>> >>> --
>>> >>> Salanieta Tamanikaiwaimaro aka Sala
>>> >>>
>>> >>> Tweeter: @SalanietaT
>>> >>> Skype:Salanieta.Tamanikaiwaimaro
>>> >>> Cell: +679 998 2851 <%2B679%20998%202851>
>>> >>>
>>> >>>
>>> >>>
>>> >>
>>> >>
>>> >>
>>> >> --
>>> >> “The fundamental cure for poverty is not money but knowledge" Sir
>>> William
>>> >> Arthur Lewis, Nobel Prize Economics, 1979
>>> >
>>> >
>>> >
>>> >
>>> > --
>>> > Salanieta Tamanikaiwaimaro aka Sala
>>> >
>>> > Tweeter: @SalanietaT
>>> > Skype:Salanieta.Tamanikaiwaimaro
>>> > Cell: +679 998 2851 <%2B679%20998%202851>
>>> >
>>> >
>>> >
>>> >
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>> !DSPAM:2676,4f461b5125626162813518!
>>
>>
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>
>
> --
> Salanieta Tamanikaiwaimaro aka Sala
>
> Tweeter: @SalanietaT
> Skype:Salanieta.Tamanikaiwaimaro
> Cell: +679 998 2851
>
>
>
>

-- 
Salanieta Tamanikaiwaimaro aka Sala

Tweeter: @SalanietaT
Skype:Salanieta.Tamanikaiwaimaro
Cell: +679 998 2851
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