[governance] Re: Survey Results Out [IGC Consultations]

Mon Feb 20 02:37:23 EST 2012

On Mon, Feb 20, 2012 at 7:12 PM, Imran Ahmed Shah <ias_pk at yahoo.com> wrote:

> Dear Coordinators and All Members
>

Thank you Imran for taking the time to give the list feedback and
recommendations. They are much appreciated. Some comments are inline.

With reference to the context; discussion and objections on designing and
> conducting the Survey for a common statement and Balloting for voting my
> recommendations are as follows:
> ** **
> 1.    Prior to conduct any survey/ balloting, the Mailing List and Voting
> members should be intimated in-time and encouraged and asked to suggest
> that what items should be (and/or what should not be) inclusive in the
> survey and/or ballot.
>
The Charter creates an exception for the waiver of the 48 hour rule, I have
highlighted the relevant bits see below:

"The IGC will work on the basis of consensus as much as is possible. When
complete consensus cannot be reached the coordinators will be jointly
empowered to call rough consensus. Rough consensus, for the purposes of the
IGC, is defined as the point at which an overwhelming majority of the IGC
appears to agree with a position with any dissenting minority view having
been well discussed and respected. Rough consensus can only be called after
a serious attempt has been made to accommodate minority points of view.

When both coordinators agree that it is necessary to make a rough consensus
call, the coordinator will announce the text of the consensus decision on
the mailing list and allow for at least fourty eight (48) hours of final
discussion. As discussed under the role of the appeals team, a rough
consensus call can be appealed to the appeals team.
Statements and representation at meetings.

Normally, whenever there is sufficient time for a statement to be discussed
and approved by the caucus as a whole, the decision procedure outlined
above will be required. However, there will be occasions when members of
the caucus will be attending meetings and will be presented with the
opportunity to make statements that require a *very quick response*. In
these cases, while it is still required that the caucus be informed of an
upcoming statement and its contents as soon as possible the following rule
may be applied when necessary:
The coordinators will act as the official representatives of the caucus and
will be responsible for approving any statement that cannot be discussed by
the caucus within the time available.
In the case of face-to-face meetings, they will also coordinate with the
members of the IGC who are present. Any statement should reflect the
assumed general thinking of the caucus, rather than just that of those
members who are physically present at the meeting.
If neither of the IGC coordinators can be physically present in
face-to-face meetings, they will delegate coordination to another
participant of such events. This delegation should, if possible, be made
before the meeting and with the advice of the caucus.
Statements and positions on behalf of the caucus will be prepared and
coordinated by the coordinators, or their delegate as appropriate.
Such statements will reflect the vision, objectives and basic principles of
Civil Society in general, and the IGC in particular. Such statements will
try to interpret, in good faith, the assumed general thinking of the
caucus, based on past discussions and documents, and should not contradict
the positions taken by the caucus in the past.
Such statements will be sent to the IGC as soon as possible, preferably
before being presented, but if that is impossible, then as soon after their
presentation as possible.

> ****
> 2.    Survey should have some additional input fields to provide more
> opportunities to obtain inputs and ideas for every kind and every level of
> users while they are attempting to answer limited pre-written fields.
>
I agree.

> ****
> 3.    During the survey/ balloting the user should be provided with the
> option to disagree with all of the contents, overall theme or the list of
> candidate to vote for. In case of disagreement, user may be provided fields
> (text box) to endorse the statement and reason of the conflict or
> disagreement.
>
I cannot comment on the balloting but you can raise that with the Charter
Review Working Group. However in relation to the Survey, absolutely. This
was provided through the No Option and "Alternative Suggestion" Text option
where people could give their comments and some people did use this.

> 4.   The conflicts, disagreements and/or submitting alternate ideas,
> inputs should also be considered while preparing the final report.
> If you read the report, we did not amend nor vary people's comments but
> placed them as they were answered in the fields. Diversity of ideas is
> important and fully agree. However, if one does not participate, one's
> views is not factored in. I have discovered that the IGC website has its
> own lime survey so we will be using this in the future.
>

> With reference to the modification in the IGC Charter,
>

I will forward your comments on Charter modification to the Working Group
that is looking into this. I will not comment on Charter modification until
the WG has carried out its review and asks for public comments from the
list. Suffice to say there is a working group that is reviewing the
Charter. If you are not already a member and desire to be a part it, feel
free to send Jeremy an email to join.

>
> **Thanking you and Best Regards **
> Imran Ahmed Shah
>
>   *From:* Salanieta T. Tamanikaiwaimaro <
> salanieta.tamanikaiwaimaro at gmail.com>
> *To:* governance at lists.igcaucus.org
> *Sent:* Monday, 20 February 2012, 4:18
> *Subject:* [governance] Re: Survey Results Out [IGC Consultations]
>
> Dear All,
>
> I would like to apologise to the list for the shortcomings of the Survey
> that was carried out and solely take full responsibility. In the future to
> ensure that these shortcomings are confined, I will use the *
> http://www.igcaucus.org/limesurvey
> *
> This will mean that each member will actually get the form sent to your
> account with your name on it. I also thank Avri and Chris for raising the
> shortcomings of the poll.
>
> Sala
>
> On Sun, Feb 19, 2012 at 9:06 AM, Salanieta T. Tamanikaiwaimaro <
> salanieta.tamanikaiwaimaro at gmail.com> wrote:
>
> Dear All,
>
> We are pleased to announce the results of the Survey that was held
> recently. The Survey is attached. We thank all who participated.
>
> Kind Regards,
>
> Fatima Cambronero, Izumi Aizu and Salanieta Tamanikaiwaimaro aka Sala
>
>
>
>
>
>
> --
> Salanieta Tamanikaiwaimaro aka Sala
>
> Tweeter: @SalanietaT
> Skype:Salanieta.Tamanikaiwaimaro
> Cell: +679 998 2851
>
>
>
>
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-- 
Salanieta Tamanikaiwaimaro aka Sala

Tweeter: @SalanietaT
Skype:Salanieta.Tamanikaiwaimaro
Cell: +679 998 2851
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