Fwd: [governance] Draft IGC short Statement on remote participation

[Deirdre Williams]

---------- Forwarded message ----------
From: Izumi AIZU <iza at anr.org>
Date: 16 February 2012 10:40
Subject: Re: [governance] Draft IGC short Statement on remote participation
To: Governance List <governance at lists.cpsr.org>


Hi,
Thanks Imran and Marilia, and also some comments on Skype channel, and
I also spoke with Seiichi and the guys from Turin.

I tried to incorporate all suggestions, as follows:
more comments welcome.

izumi

---
IGC Statement on Remote Participation

We like to reiterate that remote participation is a crucial part of
organizing IGF and we appreciate the effort to provide remote
participation for the Open consultation and MAG meetings which were
opened to observers.

We like to commend the excellent work of the technical team from
Politecnico di Torino, or The Polytechnic University of Turin which
was originally brought by our colleague Vittorio Bertola in the first
place.

Building on that, we like to point out and suggest the followings to
further improve our remote participation:

There were some problems with video feeds and there was not a clear
procedure that would encourage remote participants to intervene. This
idea should encompass those physically present in Geneva and those
observing the meeting remotely.

We regret that remote observers were effectively excluded from the MAG
meeting, because they had no access to live transcript. And we must
add that even Mag members trying to participate online had difficulty
in contacting moderators

We urge MAG and IGF secretariat and ourselves, to consider the
followings for the future IGF organizing work and IGF itself and work
together:

Provide as much interactivity as possible.
Ensure equal participation between online and offline participants

Prepare a clear guideline for remote participation and its moderation

Always assign exclusive remote participation coordinator/moderator
(who do not have other jobs at the same time and is responsible to
interact between the meeting physical participants+ speaker and the
Remote Participants).

Provide plural means – video, voice and text channel, as well as
real-time transcription and video streaming / coverage of the meeting.

Enable the meeting and remote participation through interactive
presentations access through RP.

Due to limitation of sufficient funds availability for direct
participation, it is crucially required for a common Remote
participants as well as for a MAG members.

-----
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