Now called: Compiling guideline points Re: [governance] May consultation: IGC input RP and access

[Ginger Paque]

 Hello everyone, and thanks for taking this important discussion seriously.

Adam Peake suggested we start a formal set of guidelines or input to the
IGF Remote Participation and Access issues for Baku.
There have been great suggestions already, which I have compiled below. If
anything is missing, please let us/me know. I add any additional comments,
and will put this in a more coherent format before the end of the week.

Ginger: Support the DCAD on access issues as RP and access are closely
linked Deidre says: Avoid conflating the issues
Have a liason between RP working group or others who are working on RP with
Bernard or the IGF secretariat, to facilitate coordination of volunteer
efforts.
Ask that experienced and new interested MAG members organize to support
these issues (Katitza? Vlada? others?)
Add the guidelines and principles from previous IGF workshops.

Anriette Esterhuysen: refer to the report of the CSTD working
group on IGF improvements:

2. Enhance measures for broader participation

42. Remote participation is an integral part of the IGF. While remote
participation has improved, in particular through remote moderators and
hubs, there is still room for improvement in the following areas:

(a) The Secretariat should continue to ensure the availability of
adequate technical and human resources, including remote moderators;
(b) Chairs and moderators should give remote and on-site participants
equal recognition and the opportunity to participate;

(c) Low-bandwidth connections to remote participation tools should be
accommodated;

(d) Linguistic diversity in remote participation should be fostered by
ensuring that online meeting platforms interface with on-site
interpretation;

(e) Mechanisms that facilitate remote participation, such as live
transcripts, should be kept as an integral part of the IGF. Such
mechanisms are invaluable not only to remote participants, but also to
non-English-speakers and to people with disabilities, whether they are
on site or not.

43. It is important to ensure the accessibility of the IGF’s facilities
to persons with disabilities.

44. To improve participation in the IGF of diverse linguistic and
cultural groups, it is important to expand linguistic diversity
functions in the work of the IGF. For example, this could be achieved by
(resources permitting):

(a) Increasing the translation of key documents into United Nations
official languages;

(b) Exploring the use of simultaneous machine translations based on
realtime English transcripts;

(c) Encouraging the use of any of the United Nations official languages,
not only English, as the working language in some workshops.

3. Improve the online visibility and accessibility of the IGF

45. A first step in this direction should be to enhance the IGF’s
website by providing interactive functionalities and making it more
attractive and inclusive. It should also maintain its conformance with
open standards and further improve accessibility to persons with
disabilities.

http://unctad.org/meetings/en/SessionalDocuments/a67d65_en.pdf
Deirdre William: identify and train moderators, consider some kind of
recognition for volunteers
Nnenna: Avoid last minute changes in programming, and consider how they
affect in situ and RP when necessary
Janna Anderson: Good lighting in the room helps RP images - Roland Perry:
have to manage ppt/presentations in lighting as well.
Tim Davies: Add social aggregator tool


On 30 April 2012 08:18, Roland Perry <roland at internetpolicyagency.com>wrote:

> In message <CAMz5XN6UmOe4X3U-**DNTJsSnURUqu0p47G0-xWGKf8H=xfW**
> m80Q at mail.gmail.com <xfWm80Q at mail.gmail.com>>, at 08:24:44 on Mon, 30 Apr
> 2012, Deirdre Williams <williams.deirdre at gmail.com> writes
>
>> I also think that we should look at RP the other way round too. Currently
>> it isn't possible to make not being physically present the same as being
>> physically present. Therefore we at least should be clear about what are
>> MUST HAVES and what may come later.
>>
>> Also I think it is vital NOT TO conflate RP with access for people with
>> disabilities. They are both separate and important issues, and both of them
>> deserve individual attention
>>
>
> My point is that the same solution is equally useful to either community.
> I wasn't making a judgement about which community
> "deserved" the solution more than the other.
> --
> Roland Perry
>
>
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