DRAFT: PLEASE COMMENT JOVAN/VLADA Re: [governance] May consultation: IGC input RP and access

Janna Anderson andersj at elon.edu
Mon Apr 30 07:25:57 EDT 2012 

I want to add that the lighting in the facilities in which live video is
being broadcast should be pushed up to the highest possible available light.
The conference facilities in most places nowadays offer the capability for
rooms to be extremely brightly lit, and for some reason people choose ³mood²
lighting. 

Video does not work well in low light. Please encourage people who are
planning conference set-ups and even the moderators for each panel/session
to turn the lights up every time they walk into a room.

Janna


On 4/30/12 6:35 AM, "Deirdre Williams" <williams.deirdre at gmail.com> wrote:

> I believe that it is crucially important to consider the human element, the
> moderators, of the remote participation process from the very beginning. I
> don't think that there would be funding for this function so moderators would
> be volunteers.
> They need to be:
> identified
> trained
> and perhaps there might be a way to offer some reward even if only to have
> one's name appear in an official list. Some funders might be willing to
> consider requiring x hours of moderating as a condition of granting funding to
> attend the IGF. There might be a special registration desk for moderators? 
> 
> I see that the document Anriette shared emphasises the importance of the human
> side of things :-)
> 
> Following Nnenna's comment - as well as programme changes could there be an
> indication if a workshop is NOT offering remote participation, or that there
> is a delay in starting.
> 
> Deirdre 
> 
> 
> 
> 
> On 29 April 2012 18:42, Ginger Paque <ginger at paque.net> wrote:
>> Adam, thanks for this clear, concise presentation of two very important
>> facets of meeting planning for the IGF 2012
>> 
>> 1. Accessibility to and within the venue is very important, and lessons
>> learned from Nairobi should be applied. As Judy has already commented, the
>> Dynamic Coalition for Access and Disability (DCAD) is active in addressing
>> this topic with the IGF secretariat, the OC, MAG and workshops. Can we
>> coordinate with them to support their work?
>>  
>>  
>> 2. Regarding remote participation, my main concern, that RP be
>> institutionalized as part of the IGF process seems to be addressed. In
>> Nairobi, and again for Baku, Bernard Sadaka has been contracted by the IGF
>> Secretariat to manage RP. He is very aware of the shortcomings in previous
>> IGFs, and is working to address them, as he is determined to improve the
>> quality of RP for the IGF. Bernard's involvement is important, but not
>> sufficent for making RP a real success. We need to make a step forward, as
>> Adam suggests, to make specific recommendations for improving RP. As a start,
>> there was a workshop last year on e-participation/remote participation
>> principles, and a continuation of that one has been proposed, No. 52 Remote
>> Participation: Reality and Principles
>> http://www.intgovforum.org/cms/component/content/article/116-workshop-proposa
>> ls/998-igf-2012-workshop-proposal--no-52-remote-participation-reality-and-pri
>> nciples , with organizers including Diplofoundation and the DCAD.
>> 
>> For RP, I think it is very important that we find a way to have a liaison for
>> practical input into the RP preparation process. I am very happy to work on
>> this with Vlada (Diplo's coordinator for e-participation) and anyone else who
>> is interested, from the IGC, the RPWG, DCAD or elsewhere,  As Adam has
>> suggested, establishing some guidelines is a good starting point, so I will
>> dig up the RPWG guidelines, the output from last years RP principles
>> workshop, and other notes, so we can have a concrete input to the next OC,
>> which we can ask CS MAG members to support for immediate implementation. I
>> will post something here late this week. I invite anyone else who is
>> interested to email me privately with their input, so we include all ideas.
>> 
>>   This is one possibility, which I will start working on. Other approaches,
>> are of course welcome, and I am happy to adapt as we go along. I'm just
>> proposing to get the ball rolling in the meantime. Thanks to Adam for this
>> specific suggestion, and to everyone who is working to make the revitalized
>> MAG and IGF12 a success. Katitza... We are counting on your continued push
>> and expertise too.
>> 
>>  Gracias!  Ginger
>>>  
>>>  
>>>  On 29 April 2012 05:17, Adam Peake <ajp at glocom.ac.jp> wrote:
>>>  
>>>>  As yet no agenda for the May meetings on the IGF website. Expect the
>>>>  main topic will be to review and finalize the draft programme paper
>>>>  (link should be
>>>>  
>>>> http://www.intgovforum.org/cms/2012/Programme%20Paper-1.02%20April%20copy.p
>>>> df)
>>>>  so it can be sent out with Mr. Sha's usual invitation to attend the
>>>>  annual IGF. I think that's the usual pattern. And then there should
>>>>  also be discussion of the workshop proposals.
>>>>  
>>>>  Perhaps our MAG members could ask what's planned.
>>>>  
>>>>  But for now I suggest we ask that remote access and accessibility of
>>>>  the Baku venue be put on the agendas of both the open consultation and
>>>>  the MAG meeting.
>>>>  
>>>>  Earlier in the year there was some good discussion about improving
>>>>  remote access (after my naïve comments...)  Would be good if someone
>>>>  could present what was learnt from Nairobi as positive statement about
>>>>  how best to conduct remote access in Baku.  The host country will need
>>>>  to know, and to prepare.  Perhaps Ginger, Marilia (the diplo team?)
>>>>  could prepare some recommendations?
>>>>  
>>>>  There were accessibility problems in Nairobi, all kinds of hassle for
>>>>  people with disabilities.  Shouldn't happen again.  Might suggest to
>>>>  the Secretariat and host country to have a discussion with the PWD
>>>>  caucus and panelists of the Nairobi session where concerns were
>>>>  raised.  The UN should be expert, but as we saw in Nairobi, they
>>>>  aren't always.  Would be good to have this on the agenda and
>>>>  acknowledged as a priority.
>>>>  
>>>>  Adam
>>>>  
>>>>  
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>>>  
>>>  
>>>  
>>  
>>  

-- 
Janna Quitney Anderson
Director of Imagining the Internet
www.imaginingtheinternet.org

Associate Professor of Communications
Director of Internet Projects
School of Communications
Elon University
andersj at elon.edu
(336) 278-5733 (o)




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