[governance] IGC co-coordinator elections

[Parminder]

Hi All

 

In a short time after receiving this email all list participants who were
subscribed to the list as on June 7th, 2008, will receive an email from Dr.
Derrick L. Cogburn, (email id dcogburn at syr.edu ) with the subject line 'IGC
Co-Coordinator Election Ballot'. It will contain the information on voting
for the co-coordinator, with a link to web based ballot.

 

You may cast the vote anytime before 10 AM GMT on the 18th August. 

 

I am once again sharing below information about the voting process that I
shared a few days ago.

 

Any list participant who was subscribed to this list as on June 7th, 2008,
but does not receive the ballot may please write to me.

 

If you receive multiple emails for the election ballot please only use one
of them, and let us know about the multiple ids. 

 

Thanks

 

Parminder 

 

 

 

 

 

The voting for a new co-coordinator of IGC to replace Vittorio will take
place through a web based system between 10th and 17th August. The result
will be announced on the 19th.

 

The two candidates are David Goldstein and Ian Peter, whom I thank for
volunteering for this important organizational responsibility. 

 

The co-coordinator will be elected for a period of two years. 

 

The voting will be conducted by me, as directed by the charter
(http://www.igcaucus.org/IGC-charter_final-061014.html ), with the help of
Dr Derrick Cogburn of Syracuse University who has offered the software he
has earlier used for GigaNet elections, and also to administer the voting
process. 

 

Each person subscribed to the governance list as on June 7th 2008 ( i.e. two
months prior to the start of the election process) will be sent an email
with information on the voting process, conditions etc along with a unique
web-link that takes the person to a secure website. The list subscriber will
then be given the option to affirm/ accept membership of the caucus by
subscribing to the charter (as per the charter's provisions for the voting
process). On such positive affirmation, the person will be taken to the
ballot page where the vote can be cast by ticking against one of the two
candidates. A 'none of the above' option will also be available. 

 

A vote once cast cannot be changed. 

 

While we strongly encourage everyone to vote as a sign of ones active
engagement with the caucus, voting is not compulsory for retaining caucus
membership, i.e. if one is already on the caucus members list ( see
www.igcaucus.org/members-080721.html ). However, it is important to note
that, as per the charter's provisions on charter amendments, one has to have
voted in the previous election to be able to vote at any charter amendment
process. Therefore, to have voting rights in any charter amendment process
(but not for any other voting process) that may come before the next
election, one HAS to vote in this election.

 

As per the charter, all voting will be open, unless specifically declared to
be secret, for which reason(s) have to be stated. I declare that the present
voting will be secret. The reason for this is that the process involves
individuals making a choice between two colleague individuals and that has
the likelihood of leaving an avoidable trace on inter-personal relationships
in the group. Moreover, in my opinion, there is no special imperatives of
transparency and openness, in this case, which will be met by an open vote. 

 

The voting process is completely anonymous, no names are associated with the
voting.  The IP address is captured and stored in a database, but is not
accessed by the voting process administrator (Derrick). Derrick, but not I,
will be able to see the aggregated results as they come in, However, to
repeat, no one will be able to see or know any voter's specific voting
choice.

 

Derrick will technically be able to access information on whether anyone has
cast one's vote or not. This information will however not actually be
accessed during the process

 

At the end of the process, on the 19th, along with the result, a list of
voters will be published. Those among them who are not currently on the
members' list will be added to the standing list since during the process of
voting they would have accepted membership by subscribing to the charter. 

 

The elected co-coordinator will take charge immediately on the announcement
of the result, and Vittorio will cease to be a co-coordinator. 

 

I also declare that I have satisfied myself about the security and
trustworthiness of the voting process, to the levels that in my
understanding are required and adequate for the current purpose.

 

The email creating a voters account will be sent out on 10th August and the
voting will close at midnight - 10 AM GMT on the 18th of August.

 

 

 

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