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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Hi All<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>In a
short time after receiving this email all list participants who were subscribed
to the list as on June 7<sup>th</sup>, 2008, will receive an email from Dr.
Derrick L. Cogburn, (email id</span></font><font size=2 face="Courier New"><span
style='font-size:10.0pt;font-family:"Courier New"'> <a
href="mailto:dcogburn@syr.edu">dcogburn@syr.edu</a> ) </span></font><font
size=2 color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'>with the subject line ‘IGC Co-Coordinator Election
Ballot’. It will contain the information on voting for the
co-coordinator, with a link to web based ballot.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>You may
cast the vote anytime before 10 AM GMT on the 18<sup>th</sup> August. <o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>I am
once again sharing below information about the voting process that I shared a
few days ago.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>Any list
participant who was subscribed to this list as on June 7<sup>th</sup>, 2008,
but does not receive the ballot may please write to me.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>If you
receive multiple emails for the election ballot please only use one of them,
and let us know about the multiple ids. <o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>Thanks<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>Parminder
<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
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padding:0in 0in 1.0pt 0in'>
<p class=MsoNormal style='text-autospace:none;border:none;padding:0in'><font
size=2 color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'><o:p> </o:p></span></font></p>
</div>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The voting for a new co-coordinator of IGC to replace
Vittorio will take place through a web based system between 10<sup>th</sup> and
17<sup>th </sup>August. The result will be announced on the 19<sup>th</sup>.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The two candidates are David Goldstein and Ian Peter, whom I
thank for volunteering for this important organizational responsibility. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The co-coordinator will be elected for a period of two
years. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The voting will be conducted by me, as directed by the
charter (<a href="http://www.igcaucus.org/IGC-charter_final-061014.html"
title="blocked::http://www.igcaucus.org/IGC-charter_final-061014.html">http://www.igcaucus.org/IGC-charter_final-061014.html</a>
), with the help of Dr Derrick Cogburn of Syracuse University who has offered
the software he has earlier used for GigaNet elections, and also to administer
the voting process. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Each person subscribed to the governance list as on June 7<sup>th</sup>
2008 ( i.e. two months prior to the start of the election process) will be sent
an email with information on the voting process, conditions etc along with a
unique web-link that takes the person to a secure website. The list subscriber
will then be given the option to affirm/ accept membership of the caucus by
subscribing to the charter (as per the charter’s provisions for the
voting process). On such positive affirmation, the person will be taken to the
ballot page where the vote can be cast by ticking against one of the two
candidates. A ‘none of the above’ option will also be available. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>A vote once cast cannot be changed. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>While we strongly encourage everyone to vote as a sign of
ones active engagement with the caucus, voting is not compulsory for retaining
caucus membership, i.e. if one is already on the caucus members list ( see <a
href="http://www.igcaucus.org/members-080721.html"
title="blocked::http://www.igcaucus.org/members-080721.html">www.igcaucus.org/members-080721.html</a>
). However, it is important to note that, as per the charter’s provisions
on charter amendments, one has to have voted in the previous election to be
able to vote at any charter amendment process. Therefore, to have voting rights
in any charter amendment process (but not for any other voting process) that may
come before the next election, one HAS to vote in this election.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>As per the charter, all voting will be open, unless
specifically declared to be secret, for which reason(s) have to be stated. I
declare that the present voting will be secret. The reason for this is that the
process involves individuals making a choice between two colleague individuals
and that has the likelihood of leaving an avoidable trace on inter-personal
relationships in the group. Moreover, in my opinion, there is no special imperatives
of transparency and openness, in this case, which will be met by an open vote. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The voting process is completely anonymous, no names are
associated with the voting. The IP address is captured and stored in a
database, but is not accessed by the voting process administrator (Derrick).
Derrick, but not I, will be able to see the aggregated results as they come in,
However, to repeat, no one will be able to see or know any voter’s
specific voting choice.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Derrick will technically be able to access information on
whether anyone has cast one’s vote or not. This information will however
not actually be accessed during the process<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>At the end of the process, on the 19<sup>th</sup>, along
with the result, a list of voters will be published. Those among them who are
not currently on the members’ list will be added to the standing list
since during the process of voting they would have accepted membership by
subscribing to the charter. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The elected co-coordinator will take charge immediately on
the announcement of the result, and Vittorio will cease to be a co-coordinator.
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>I also declare that I have satisfied myself about the
security and trustworthiness of the voting process, to the levels that in my
understanding are required and adequate for the current purpose.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The email creating a voters account will be sent out on 10<sup>th</sup>
August and the voting will close at midnight – 10 AM GMT on the 18<sup>th</sup>
of August.</span></font><o:p></o:p></p>
<p class=MsoNormal style='text-autospace:none'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
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