[governance] Caucus meeting in Athens

[Jeanette Hofmann]

Vittorio Bertola wrote:
> Adam Peake ha scritto:
>> Whoever considers themselves coordinators, get coordinating please :-)
> 
> You know, that might be an empty set! :-) Anyway, I would suggest that, 
> if possible, we keep the two things parted.
> 
> One might be a short and small coordination meeting among the current 
> caucus members, where we discuss practical issues such as the election 
> process (and candidates, if you like) and a possible process statement 
> to be given afterwards in the plenary (which should, anyway, be first 
> drafted and discussed on list).

Hi, my experience with "short and small coordination meetings" of the 
caucus as part of a bigger event going on at the same time are not very 
good. The typical caucus members are between 30 and 60 minutes late or 
don't show up at all. Instead many curious newcomers attend who 
typically come only once. Between third and half of the meeting time is 
spent on introducing the people in the room. After that, some will leave 
again because of other commitments...
The attendance of caucus meetings is rather unpredictable, the bigger 
the overall event, the less predictable it is. I don't meant to complain 
(or at least not anymore), I am just saying we should be realistic about 
our expectations.

jeanette


  >
> Another one might be a short but broader informational meeting, open to 
> everyone in a big room, aimed at informing all civil society and 
> individual participants of the opportunity to participate through us. We 
> could just come up with a set of slides about what we did and how you 
> can join, and do outreach. It could actually turn into a sort of 
> "introduction to new participants to this process", a bit like ICANN's 
> introduction at the beginning, and so it could actually be a service to 
> the entire Forum. But then, this would require a big room on the first 
> day, and I don't know whether that's feasible. On the other hand, the 
> other, "internal" meeting could be moved out of the critical path, for 
> example at dinner or just before it, after the Forum ends for the first 
> day.
> 
>> Other things going on during lunch will be the new informal plaza (and 
>> food.)
> 
> And don't forget about food... people less crazy than us tend to put it 
> as a high priority item :-)
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