[governance] Revised version of letter to IGF re Web site

[Jeremy Malcolm]

Here is a much revised (and more polite) version of the proposed letter 
re the IGF Web site that I sent in draft a few days ago, courtesy of 
Kieren McCarthy.  So far we have five people who are putting their names 
to the letter, so here is a last chance for those who would like to add 
their names also, to say so.  I intend on one of us sending it to the 
Secretariat on Friday.

-----------------

Dear IGF Secretariat,

Congratulations again on the tremendous success of the first meeting of 
the Internet Governance Forum in Athens.

Even though it was only a few weeks ago, our thoughts have already 
turned to the meeting scheduled for November 2007 in Rio de Janeiro, and 
this email will, we hope, serve as a useful start point in discussions 
for how we can make the 2007 IGF meeting even more of a success.

In particular, we would like to concern ourselves with the online 
element of the IGF, by which we mean the information, interaction and 
collaboration achieved both before and during the meeting, as well as 
the explicit intentions of many groups at the IGF to use the Internet 
itself to help prepare for the next IGF.

One of the areas that can certainly be improved upon is an online 
presence that acts as an authoritative source of information about the 
Rio meeting, as well as promote the IGF as a venue, and facilitate 
multi-stakeholder discussion.

We would argue that the system in place for the Athens meeting, where 
there were three websites - a host site, an official IGF site, and an 
unofficial collaboration site - was a good starting point but led to 
some degree of confusion and can be improved upon in time for the Rio 
meeting.

There is a risk that since important information has a tendency to 
change rapidly during this type of meeting, that the updating of such 
information (and its replication across several sites) can mean valuable 
time, effort and resources are spent unnecessarily maintaining several 
stores of data. In consequence, we would like to discuss ways in which 
the most can be made out of pooled resources. In many respects such an 
effort would mirror the very multi-stakeholder collaboration that has 
become the IGF's hallmark.

Our current feeling is that the optimal solution would be to settle upon 
a single website, or perhaps more accurately, a single Internet address.
Thanks to recent advances in Internet technology, it is now extremely 
simple and cost-effective to allow multiple users to work on different 
areas of a single website, with each area controlled by a different 
person, and each able to radically change the approach, content and 
appearance according to their particular needs.

There are numerous advantages to this approach, not least that an 
outsider observer would only have to access a single Internet domain to 
find all the information they need. Those working within the space would 
also benefit from a sense of collaborative achievement, and since all 
the information would ultimately be contained on the same space and the 
same server, opportunities for the data itself to draw links would be 
massively enhanced.

Other benefits include the fact that information could be more rapidly, 
and universally, adjusted, lifting the burden off one individual to keep
permanently up-to-date. Equally, with areas outside someone's specific 
field being dealt with by that area's best representative, it gives 
everyone the opportunity to concentrate on where they excel, with the 
net effect that better and more accurate information will be produced 
across the board. This process may also have the beneficial effect of 
attracting experts from under-represented fields to help contribute, 
hugely increasing the value of such a site in terms of information 
resources and credibility.

We feel sure that a new platform can be developed along these lines, but 
it will require some discussion among all those involved so everyone can 
be sure of the others' concerns and needs, and to ensure they are 
adequately addressed. Thanks to the flexibility of Internet technology 
we believe it is entirely possible that all issues can be dealt with, 
making such discussion all the more worthwhile since it can be virtually 
assured of a positive outcome. In the meantime of course, the value of 
holding such discussions could prove immeasurably valuable for future 
communication between stakeholders.

It is worth stressing that under the scheme broadly envisaged above, it
would still be possible for the Secretariat and the host country's
government to maintain exclusive control of particular sections of the 
site which are to contain official information. This could be branded in 
whatever way was deemed desirable to draw a clear distinction between it 
and other areas of the site. At the same time, both the Secretariat and 
the host government would benefit from the legion of volunteers that 
would take menial and uncontroversial tasks off their hands.

Those signed below would like to volunteer our services to helping this
process get on its feet and take it forward. We believe such a process 
would be incredibly worthwhile and have a broad positive impact across 
all stakeholders and on the IGF itself.

There are a number of issues to be tackled, not least the question of
hosting such a site (although business would appear to be a good 
starting point), but also that of agreeing a URL and what the basic 
approach should be when allocating authority. And there is of course the 
issue of ensuring that all those interested in such a proposal are made 
aware of discussions before they happen.

At this stage, however, we ask only that you consider the proposal and 
get back with your considerations and concerns.

Yours sincerely,


-- 
Jeremy Malcolm LLB (Hons) B Com
Internet and Open Source lawyer, IT consultant, actor
host -t NAPTR 1.0.8.0.3.1.2.9.8.1.6.e164.org|awk -F! '{print $3}'
____________________________________________________________
You received this message as a subscriber on the list:
     governance at lists.cpsr.org
To be removed from the list, send any message to:
     governance-unsubscribe at lists.cpsr.org

For all list information and functions, see:
     http://lists.cpsr.org/lists/info/governance