[governance] [Fwd: Guidelines for the attribution of overpasses - Information for caucus/WG/families focal points]

Sun Nov 6 19:04:02 EST 2005

Hi all,

we need to deal with the allocation of overpasses for both, the High 
Level Panel and the Plenary meetings. Attached you find the number of 
overpasses allocated to the various caucuses and working groups. While 
the allocation of overpassed for the High Level Panel is not that 
exciting, the allocation for the plenary meetings is somewhat hilarious. 
(The lesson to be learned seems to be: the more overpasses you ask for 
the more you get unless you overdo it and ask for 80. If one overdoes 
it, one gets punished and thus less overpasses.)
Our caucus was modest enough to ask only for 25 overpasses. Now we hae 
to come to terms with the fact that we got only 18.

As you see in the message below from Phillipe, there is a web form to 
register for those caucus members who are interested in attending the 
plenary meetings and thus need an overpass.

Overpasses are transferable. Experience at the last summit has been that 
except for the first sessions, there is plenty of space in the plenary 
room and thus no need for overpasses. Thus, we shouldn't get too anxious
about the limited number of overpasses allocated to the IG caucus.

Two issues we have to deal with seperately:
1. Who gets the single overpass for the High Level Plenary?
2. Who will be the focal point in Tunis for distributing the overpasses 
for the plenary meetings. I have been asked by Philippe to confirm in 
case I am still the focal point for Internet Governace or, 
alternatively, to provide the name of the new person. I am willing to 
take care of this but if somebody else wants to do it, this is also fine.
je
Now, Philippe's message with all the details:

Dear CSB members and Caucus/WG/Family focal points,

As you know, the Civil Society Bureau was asked by the WSIS ES to ensure
the repartition and the distribution of overpasses when space limitation
occurs in some meeting rooms.

Please find attached the guidelines for the distribution of overpasses
in Tunis (WSIS Plenary meetings and High Level Panel).

In this document, you will find the number of overpasses attributed to
each caucus, working group or family for the High Level Panel (1
overpass per CS grouping) and for the official Plenary meetings (16-18
November, various number of overpasses). You will also find the
guidelines for their distribution.

Such as in Geneva, overpasses will *not be nominative *and will
therefore be *transferable*.

In addition to the overpasses to be distributed by the CSB, note that
the WSIS ES decided to reserve 75 overpasses for the representatives of
civil society organisations from the Host Country to be distributed in a
separate process. Therefore, Plenary overpasses should be attributed in
priority to representatives of non-Tunisian CS entities.

As decided by the CS Bureau, it is up to each CS thematic or regional
grouping to decide how to distribute the allocated overpasses among its
members.

The role of this focal point will be to:

• */receive the overpasses requests from its members/*. For this
purpose, the CSB has established a central on-line overpass request
system for Plenary overpasses available for all caucuses/WG/families in
the attached guidelines (*www.privaterra.org/~rguerra/wsis
<http://www.privaterra.org/~rguerra/wsis>*). The lists of requests will
be electronically compiled for each caucus and we will send it to you in
advance (date to be confirmed). However, the focal point will have the
flexibility to use its own list of requests PROVIDED THAT HE DULY
INFORMS THE CSB SECRETARIAT and communicate it to its members and
ideally to the CS Plenary, and makes known the other process.

• */compile a list of members who will initially be attributed an
overpass /*for both Plenary meetings and for the High Level Panel and
forward it for information and transparency to the CS Bureau Secretariat
before the material distribution of overpasses (wsis at ngocongo.org
<mailto:wsis at ngocongo.org>) and ideally to the CS Plenary. All the
remaining requesters shall be placed in a queuing list.

Lastly, we were informed by Charles Geiger that the WSIS ES would like
to deliver the overpasses in exchange with a distribution policy
document for the plenary overpass. This is why we need you to send us
the process you would choose within your caucus.

I will come back to CS groupings coordinators individually within the
next few hours with personalised information to confirm their role of
coordinator. The CS Plenary list will be informed as soon as the online
registration tool is fully operational.

Best regards,

Philippe Dam

*Philippe Dam
**CONGO - WSIS CS Secretariat
****11, Avenue de **la Paix**
CH-1202 **Geneva**
Tel: +41 22 301 1000
Fax: +41 22 301 2000
E-mail: **wsis at ngocongo.org* <mailto:wsis at ngocongo.org>*
Website: **www.ngocongo.org <BLOCKED::http://www.ngocongo.org>** *

* *

*The Conference of NGOs (**CONGO) is an international, membership
association that facilitates the participation of NGOs in United Nations
debates and decisions. Founded in 1948, CONGO's major objective is to
ensure the presence of NGOs in exchanges among the world's governments
and United Nations agencies on issues of global concern.  For more
information see our website at www.ngocongo.org
<BLOCKED::http://www.ngocongo.org/>***

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