[bestbits] Fw: Civil Society Nominations for IGF Planning Retreat, 14-16 July 2016

Mon Jun 6 05:21:13 EDT 2016

Dear Best Bits members,

Below is an email sent to the IGF Secretariat outlining the CSCG
nominations for this event.

Looking forward to the final IGF Secretariat announcements.

Best wishes,
Nadira Alaraj

---------- Forwarded message ----------
From: Ian Peter <ian.peter at ianpeter.com>
Date: Mon, Jun 6, 2016 at 11:54 AM
Subject: Civil Society Nominations for IGF Planning Retreat, 14-16 July 2016

Dear Chengetai,
We are pleased to forward the names of civil society representatives  nominated
for the IGF Retreat on Advancing the 10-Year Mandate of the Internet
Governance Forum on 14-16 July 2016.

Our understanding is that you want from us 2 designated participants, plus
3-4 additional nominees. This is in addition to the MAG member’s nomination
of *Lea Kaspar*, which you will already be aware of.

Our two designated attendees are:

*1. Stuart Hamilton* – Netherlands -Deputy Secretary General, International
Federation of Library Associations and Institutions (IFLA)

*2  Anriette Esterhuysen* – South Africa – Executive Director, Association
for Progressive Communications (APC)

Our additional nominations are:

*3. Jac S M Kee* – Malaysia – Manager Women’s Rights Program, APC

*4. Cisse Kane* -Senegal - Chair, African Civil Society on the Information
Society (ACSIS)

*5. Analia Apsis* – Argentina – Co-coordinator, Internet Governance Caucus

*6. Renata Ribeiro* – Brazil - IT Professor, Federal University of Ceará,
Brazil.

I believe you will have biographical details of all of these nominations,
as we believe they all also applied by your online system; but please
contact us if you need further information on any of these applicants.

These names have been selected after following as best possible in the time
available our established procedures, which are outlined at
http://www.internetgov-cs.org/procedures. They were chosen from 10 people
who made direct contact with us seeking endorsement as civil society
representatives. (Their names are included in Appendix A).

We commend these excellent representatives of civil society to you.

Additionally, and in the spirit of co-operation to ensure the best possible
representivity for civil society stakeholders as such events, I wonder if
you could take on board the following suggestions on conducting future such
exercises, and circulate these to relevant colleagues?

The recommendations are based on the best practice we have observed with
other organisations in selecting multistakeholder representatives. We are
aware that on this occasion there have been some problems with the way this
event was announced, but we will keep our comments to some positive
suggestions on procedures for selecting applicants.

1.       The process you ran necessitated all civil society applicants
applying via your advertised procedures, and then separately to us. Most
organisations these days run a transparent process whereby applications
details are shared with stakeholder groups. This is not a privacy problem
if people are advised beforehand. We commend this method to you as one
which is easier for applicants, and also allows for better sharing of
information towards selecting the best possible candidates.

2.       An unusual feature of the way this selection was managed is that
we needed to tell you our selections at the same time as you were still
receiving applications (our deadline was the same as the applicant’s
deadline). This was further complicated by the MAG members selecting their
representative at the same time. May we suggest that, in allocating
timeframes for such processes, you allow a period of time after individual
nominations have closed to receive stakeholder group nominations? This
makes for a less messy process all round.

3.       We understand that, in finalising stakeholder representatives, you
wish to ensure that you achieve the best possible gender and geographic
balance across stakeholder groups. Your process for doing this on this and
other occasions has been to make final selections yourselves without
further consultation with stakeholder groups. This can sometimes be
problematic, as you cannot possibly be aware of the ramifications of some
such choices within stakeholder groups.

       The way other organisations have handled this is to arrange a
simultaneous phone hookup with representatives of stakeholder groups to
discuss such final balance issues. You will find that we actually work
quite well together in such circumstances, and we believe that the results
will be more acceptable to stakeholder groups if this quick final
consultation is included. This is also more aligned with the recommendation
of the Working Group on Improvements to the IGF, later endorsed by the UN
General Assembly, seeking self-management of stakeholder representative
processes by respective stakeholder groups. Your current practices need to
move further in this direction.

We offer the above suggestions in the spirit of co-operation with you, as
we also want to see the best possible representation of stakeholders. And
again, we offer our services to work with you and other stakeholder groups
to refine procedures to ensure more acceptable and more representative
results.

Sincerely,

Ian Peter – Independent Chair, Internet Governance Civil Society
Coordination Group (CSCG)

(The Civil Society Coordination Group (CSCG) exists solely to ensure a
coordinated civil society response and conduit when it comes to making
civil society appointments to outside bodies. It comprises representatives
of the coalition members of the Best Bits, Association for Progressive
Communications, Internet Governance Caucus, Just Net Coalition, and
Non-Commercial Stakeholders Group of ICANN. Together the reach of these
groups extends to many hundreds of non-governmental organisations, as well
as a much greater number of individuals. )

APPENDIX ONE –

APPLICANTS ASSESSED

Analia Apsis  *

Tijani Ben Jemaa

Deborah Brown

Anriette Esterhuysen **

Stuart Hamilton **

Cisse Kane *

 Jac SM Kee *

Remmy Nweke

Renata Ribeiro *

 Klaus Stoll

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