<div dir="ltr"><div class="gmail_default" style="font-family:arial,helvetica,sans-serif;font-size:small">Dear Best Bits members,<br><br>
Below is an email sent to the IGF Secretariat outlining the CSCG
nominations for this event. <br><br></div><div class="gmail_default" style="font-family:arial,helvetica,sans-serif;font-size:small">Looking forward to the final IGF Secretariat announcements. <br><br>Best wishes,<br></div><div class="gmail_default" style="font-family:arial,helvetica,sans-serif;font-size:small">Nadira Alaraj<br></div><div class="gmail_default" style="font-family:arial,helvetica,sans-serif;font-size:small"><br></div><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Ian Peter</b> <span dir="ltr"><<a href="mailto:ian.peter@ianpeter.com">ian.peter@ianpeter.com</a>></span><br>Date: Mon, Jun 6, 2016 at 11:54 AM<br>Subject: Civil Society Nominations for IGF Planning Retreat, 14-16 July 2016<div dir="ltr"><div dir="ltr"><div style="font-size:12pt;font-family:"Calibri";color:rgb(0,0,0)"><br><div style="font-size:small;text-decoration:none;font-family:"Calibri";font-weight:normal;color:rgb(0,0,0);font-style:normal;display:inline">
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<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Dear Chengetai,</span></p>
<h2 style="background:white none repeat scroll 0% 0%;margin:3.75pt 0cm 7.5pt;line-height:18pt"><font size="3"><span><font style="font-weight:normal">We are pleased to forward the names of civil society
representatives </font><span><font style="font-weight:normal"> </font></span><font style="font-weight:normal">nominated for the IGF </font></span><span><font style="font-weight:normal">Retreat on Advancing the 10-Year Mandate of the
Internet Governance Forum </font></span><span><font style="font-weight:normal">on 14-16 July 2016.</font></span></font></h2>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Our understanding is that you want from us 2
designated participants, plus 3-4 additional nominees. This is in addition to
the MAG member’s nomination of <b>Lea
Kaspar</b>, which you will already be aware of.</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Our two designated attendees are:</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><b><span style="line-height:12pt">1. Stuart
Hamilton</span></b><span style="line-height:12pt"> – Netherlands -</span><span>Deputy
Secretary General, International Federation of Library Associations and
Institutions (IFLA)</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><b><span style="line-height:12pt">2<span> </span>Anriette Esterhuysen</span></b><span style="line-height:12pt"> – South Africa – Executive Director, Association for
Progressive Communications (APC)</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Our additional nominations are:</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><b><span style="line-height:12pt">3. Jac S M
Kee</span></b><span style="line-height:12pt"> – Malaysia – Manager Women’s
Rights Program, APC</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><b><span style="line-height:12pt">4. Cisse
Kane</span></b><span style="line-height:12pt"> -Senegal - Chair, </span><span style="line-height:12pt" lang="EN-US">African Civil
Society on the Information Society (ACSIS)</span><span style="line-height:12pt"></span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><b><span style="line-height:12pt">5. Analia
Apsis</span></b><span style="line-height:12pt"> – Argentina – Co-coordinator,
Internet Governance Caucus</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><b><span style="line-height:12pt">6. Renata
Ribeiro</span></b><span style="line-height:12pt"> – Brazil - IT Professor,
</span><span><font color="#222222">Federal University of Ceará, Brazil.</font></span><span style="line-height:12pt"></span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">I believe you will have biographical details of all of
these nominations, as we believe they all also applied by your online system;
but please contact us if you need further information on any of these
applicants.</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">These names have been selected after following as best
possible in the time available our established procedures, which are outlined at
<a href="http://www.internetgov-cs.org/procedures" target="_blank">http://www.internetgov-cs.org/procedures</a>. They were chosen from 10 people who
made direct contact with us seeking endorsement as civil society
representatives. (Their names are included in Appendix A).</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">We commend these excellent representatives of civil
society to you.</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Additionally, and in the spirit of co-operation to
ensure the best possible representivity for civil society stakeholders as such
events, I wonder if you could take on board the following suggestions on
conducting future such exercises, and circulate these to relevant
colleagues?</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">The recommendations are based on the best practice we
have observed with other organisations in selecting multistakeholder
representatives. We are aware that on this occasion there have been some
problems with the way this event was announced, but we will keep our comments to
some positive suggestions on procedures for selecting applicants.</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p>
<p style="margin:0cm 0cm 0pt 36pt;line-height:13pt"><span style="line-height:12pt"><span>1.<span><font face="Times New Roman">
</font></span></span></span><span style="line-height:12pt">The process you ran
necessitated all civil society applicants applying via your advertised
procedures, and then separately to us. Most organisations these days run a
transparent process whereby applications details are shared with stakeholder
groups. This is not a privacy problem if people are advised beforehand. We
commend this method to you as one which is easier for applicants, and also
allows for better sharing of information towards selecting the best possible
candidates.</span></p>
<p style="margin:0cm 0cm 0pt 36pt;line-height:13pt"><span style="line-height:12pt"><span>2.<span><font face="Times New Roman">
</font></span></span></span><span style="line-height:12pt">An unusual feature
of the way this selection was managed is that we needed to tell you our
selections at the same time as you were still receiving applications (our
deadline was the same as the applicant’s deadline). This was further complicated
by the MAG members selecting their representative at the same time. May we
suggest that, in allocating timeframes for such processes, you allow a period of
time after individual nominations have closed to receive stakeholder group
nominations? This makes for a less messy process all round.</span></p>
<p style="margin:0cm 0cm 10pt 36pt;line-height:13pt"><span style="line-height:12pt"><span>3.<span><font face="Times New Roman">
</font></span></span></span><span style="line-height:12pt">We understand that,
in finalising stakeholder representatives, you wish to ensure that you achieve
the best possible gender and geographic balance across stakeholder groups. Your
process for doing this on this and other occasions has been to make final
selections yourselves without further consultation with stakeholder groups. This
can sometimes be problematic, as you cannot possibly be aware of the
ramifications of some such choices within stakeholder groups.</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt 35.45pt;line-height:13pt"><span style="line-height:12pt"><span> </span>The way
other organisations have handled this is to arrange a simultaneous phone hookup
with representatives of stakeholder groups to discuss such final balance issues.
You will find that we actually work quite well together in such circumstances,
and we believe that the results will be more acceptable to stakeholder groups if
this quick final consultation is included. This is also more aligned with the
recommendation of the Working Group on Improvements to the IGF, later endorsed
by the UN General Assembly, seeking self-management of stakeholder
representative processes by respective stakeholder groups. Your current
practices need to move further in this direction.</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">We offer the above suggestions in the spirit of
co-operation with you, as we also want to see the best possible representation
of stakeholders. And again, we offer our services to work with you and other
stakeholder groups to refine procedures to ensure more acceptable and more
representative results.</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Sincerely,</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Ian Peter – Independent Chair, Internet Governance
Civil Society Coordination Group (CSCG)</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span>(The
Civil Society Coordination Group (CSCG) exists solely to ensure a coordinated
civil society response and conduit when it comes to making civil society
appointments to outside bodies. It comprises representatives of the coalition
members of the Best Bits, Association for Progressive Communications, Internet
Governance Caucus, Just Net Coalition, and Non-Commercial Stakeholders Group of
ICANN. Together the reach of these groups extends to many hundreds of
non-governmental organisations, as well as a much greater number of individuals.
)</span><span style="line-height:10pt"></span></p><span><br clear="all"></span>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">APPENDIX ONE –</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">APPLICANTS ASSESSED</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span>Analia
Apsis * </span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span>Tijani
Ben Jemaa</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span>Deborah
Brown</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span>Anriette
Esterhuysen **</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span>Stuart
Hamilton **</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span>Cisse
Kane *</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span><span> </span>Jac SM Kee *</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span>Remmy
Nweke</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span>Renata
Ribeiro *</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span><span> </span>Klaus Stoll<br><br></span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span></span> </p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span><br>
<br><br> <br> </span></p>
<p class="MsoNormal" style="margin:0cm 0cm 0pt;line-height:normal"><span>
</span></p>
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<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </p></div></div></div></div></div></div>
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