[Governance] Call to seek IGC endorsement for UN High Level Advisory Board on AI nominations process

Tue Sep 5 12:36:36 EDT 2023

Dear all,

Please find attached the letter we sent to the Office of the Secretary
General's Tech Envoy (OSET) with the two joint nominations supported by IGC
and APC. Please also find below the response we received (in italics).

Best wishes
Sheetal.

---------------
[FROM OSET in response to receipt of letter (attached)]

Thank you for your message. This email is to acknowledge receipt of your
nomination for the multi-stakeholder High-level Advisory Body on Artificial
Intelligence. We deeply appreciate your interest and engagement in this
critical matter.

As the review process moves forward, we will thoroughly assess all the
nominations to ensure a fair and comprehensive selection of candidates. The
final selection of members will be made with utmost diligence and
consideration, keeping in mind the need for balanced representation from
various regions and backgrounds. While we understand the anticipation
surrounding the outcome, we kindly request your patience as we carefully
assess each nomination.

We have been receiving a high level of responses to the call for
nominations. We will be sharing updates on the selection process after the
deadline has been closed (31 August 2023).  We thank you in advance for
your kind patience, and please feel free to reach out if you have any
questions or require further information. Once again, thank you for your
interest and time.

Sincerely,

Office of the Secretary-General’s Envoy on Technology

On Thu, 24 Aug 2023 at 16:54, Sheetal Kumar <sheetal at gp-digital.org> wrote:

> Dear all,
>
> This is just a reminder about the call to seek IGC endorsement for the UN
> public call for nominations to the High Level Advisory Board on AI. More
> information can be found here in the application form:
> https://input.un.org/EFM/se/3995D1A465993A1B
>
> To seek IGC endorsement please send, via email, to Bruna and I (cc'd) by *11:59
> UTC on 28 August: *
>
>    - The responses to the application form (link above), including the
>    motivation statement
>    - Examples of extensive linkages with civil society
>    - Your consent to having your motivation statement publicly available
>    (this is for transparency purposes)
>
> In addition, as shared on another thread, please find here an open letter
> regarding the HLAB nomination process, with recommendations to increase the
> inclusivity and transparency of the process:
> https://docs.google.com/document/d/1ohfZKkDJ2XfAyNhmyLUD99Wn8x-2ttG74v6hEKlVYo4/edit
>
> Best
> Sheetal.
>
> On Fri, 18 Aug 2023 at 11:40, Sheetal Kumar <sheetal at gp-digital.org>
> wrote:
>
>> Dear all,
>>
>> Further to our email dated 16 August, please find below the IGC call for
>> IGC and APC endorsements to the UN public call for nominations to the High
>> Level Advisory Board on AI. More information can be found here in the
>> application form: https://input.un.org/EFM/se/3995D1A465993A1B
>>
>> To seek IGC endorsement please send, via email, to Bruna and I (cc'd) by *11:59
>> UTC on 28 August: *
>>
>>    - The responses to the application form (link above), including the
>>    motivation statement
>>    - Examples of extensive linkages with civil society
>>    - Your consent to having your motivation statement publicly available
>>    (this is for transparency purposes)
>>
>> Please let us know if you have any questions. We look forward to
>> receiving your applications for endorsement!
>>
>> Best wishes
>>
>> Sheetal and Bruna.
>>
>> On Wed, 16 Aug 2023 at 14:35, Sheetal Kumar <sheetal at gp-digital.org>
>> wrote:
>>
>>> Dear Members of IGC,
>>>
>>> We hope you are well.
>>>
>>> The Office of the UN Tech Envoy recently issued a public call for
>>> nominations for a multistakeholder High Level Advisory Board on Artificial
>>> Intelligence (HLAB on AI), with a deadline of August 31st. More information
>>> can be found here: https://input.un.org/EFM/se/3995D1A465993A1B
>>>
>>> As you may know the Civil Society Coordination Group (CSCG) was set up
>>> to provide joint civil society nominations to UN and multilateral bodies.
>>> The last time the CSCG ran such a process was for the IGF MAG nominations
>>> in 2021.
>>>
>>> The group is made up of four civil society constituencies: JustNet
>>> Coalition (JNC); Internet Governance Caucus (IGC); Association for
>>> Progressive Communications (APC); and Non Commercial Stakeholders Group
>>> (NCSG) of ICANN.
>>>
>>> Due to the short timeframe, not all constituencies have been able to
>>> commit to participating in a nomination process. Specifically, both NCSG
>>> and JNC cannot partake. However, both APC and IGC would like to propose a
>>> process that would allow for joint nominations to take place. We believe
>>> running joint nomination processes improves the engagement of a wider range
>>> of diverse stakeholders in such processes and can support the visibility
>>> and legitimacy of civil society nominees who may otherwise be
>>> underrepresented in nomination processes to high-level positions or
>>> positions in multilateral institutions. As we do not have a Nomination
>>> Committee set up and do not have time to set one up, we suggest that we
>>> move ahead with an amended process.
>>>
>>> We therefore propose that we run the process from 18 August-31 with IGC
>>> and APC as follows.
>>>
>>>    -     *18 August-28 August:* APC and IGC accept nominations
>>>    -     *28 August-30 August*: APC and IGC review nominations against
>>>    criteria (see below)
>>>    -  *   30 August: *APC and IGC reveal the nominations (2x each)
>>>    -     *31 August*: APC and IGC submit nominations (2x each)
>>>
>>> *We would propose as criteria that you can self-nominate, or nominate
>>> another. In order to nominate to either IGC or APC (or both if you are
>>> members of both) you are required to:*
>>> 1) Allow for your application (the 'justification' for your nomination
>>> receiving IGC and APC support) to be made publicly available
>>> 2) Explain your fulfillment of the OSET criteria on the form provided
>>> for the nomination
>>> 3) Provide examples of your extensive linkages with civil society groups
>>> 4) For IGC: You must agree to having your application reviewed and
>>> decided on by Bruna and Sheetal (the co-coordinators). They will provide a
>>> detailed rationale for their nominations on August 30.
>>>
>>> We also wanted to inform you that some civil society groups are putting
>>> together a letter to bring to light concerns about the nominations process,
>>> addressed to the Office of the Tech Envoy and requesting an extension of
>>> the deadline as well as more transparency about the selection process and
>>> the HLAB itself.
>>>
>>> If you have any concerns about the above, or any feedback or questions,
>>> please let us know. Otherwise, we will proceed with the issuing of the
>>> nomination call from IGC and APC on 18 August.
>>>
>>> Best wishes
>>>
>>> Sheetal, Bruna (IGC) and Valeria (APC)
>>> --
>>>
>>> *Sheetal Kumar*
>>> Head of Global Engagement and Advocacy | GLOBAL PARTNERS DIGITAL
>>> T: +44 (0)20 3 818 3258| Time zone: GMT | M: +44 (0)7739569514  |
>>> PGP ID: E592EFBBEAB1CF31  | PGP Fingerprint: F5D5 114D 173B E9E2 0603
>>> DD7F E592 EFBB EAB1 CF31|
>>>
>>> ---
>>>
>>> <https://www.4dayweek.co.uk/>
>>>
>>> GPD is proud to be an accredited four-day week organisation that cares
>>> about the well-being of its team. Please note that our office hours are now
>>> Monday to Thursday (9am-5pm UK time). Find out more here
>>> <https://www.gp-digital.org/news/gpd-becomes-a-four-day-week-organisation/>
>>> .
>>> <https://www.gp-digital.org/news/gpd-becomes-a-four-day-week-organisation/>
>>>
>>>
>>>
>>
>> --
>>
>> *Sheetal Kumar*
>> Head of Global Engagement and Advocacy | GLOBAL PARTNERS DIGITAL
>> T: +44 (0)20 3 818 3258| Time zone: GMT | M: +44 (0)7739569514  |
>> PGP ID: E592EFBBEAB1CF31  | PGP Fingerprint: F5D5 114D 173B E9E2 0603
>> DD7F E592 EFBB EAB1 CF31|
>>
>> ---
>>
>> <https://www.4dayweek.co.uk/>
>>
>> GPD is proud to be an accredited four-day week organisation that cares
>> about the well-being of its team. Please note that our office hours are now
>> Monday to Thursday (9am-5pm UK time). Find out more here
>> <https://www.gp-digital.org/news/gpd-becomes-a-four-day-week-organisation/>
>> .
>> <https://www.gp-digital.org/news/gpd-becomes-a-four-day-week-organisation/>
>>
>>
>>
>
> --
>
> *Sheetal Kumar*
> Head of Global Engagement and Advocacy | GLOBAL PARTNERS DIGITAL
> T: +44 (0)20 3 818 3258| Time zone: GMT | M: +44 (0)7739569514  |
> PGP ID: E592EFBBEAB1CF31  | PGP Fingerprint: F5D5 114D 173B E9E2 0603
> DD7F E592 EFBB EAB1 CF31|
>
> ---
>
> <https://www.4dayweek.co.uk/>
>
> GPD is proud to be an accredited four-day week organisation that cares
> about the well-being of its team. Please note that our office hours are now
> Monday to Thursday (9am-5pm UK time). Find out more here
> <https://www.gp-digital.org/news/gpd-becomes-a-four-day-week-organisation/>
> .
> <https://www.gp-digital.org/news/gpd-becomes-a-four-day-week-organisation/>
>
>
>

-- 

*Sheetal Kumar*
Head of Global Engagement and Advocacy | GLOBAL PARTNERS DIGITAL
T: +44 (0)20 3 818 3258| Time zone: GMT | M: +44 (0)7739569514  |
PGP ID: E592EFBBEAB1CF31  | PGP Fingerprint: F5D5 114D 173B E9E2 0603 DD7F
E592 EFBB EAB1 CF31|

---

<https://www.4dayweek.co.uk/>

GPD is proud to be an accredited four-day week organisation that cares
about the well-being of its team. Please note that our office hours are now
Monday to Thursday (9am-5pm UK time). Find out more here
<https://www.gp-digital.org/news/gpd-becomes-a-four-day-week-organisation/>.
<https://www.gp-digital.org/news/gpd-becomes-a-four-day-week-organisation/>
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