[governance] IGC Coordinator Elections 2019 - RESULTS

Tue Sep 24 15:27:11 EDT 2019

 Dear Colleagues at IGC, 
First of all I would like to say "Thanks" to The Returning Officers (Ian and Tapani)  for organizing the whole Election Process neutrally, with keen interest, and effort from scrutinization of Eligible Voters, implementation of Election SW, Testing of Voting system, conducting elections and finally announcement of results. 
Secondly, I would like to say many congratulations to the elected coordinators Bruna and Sheetal. 
Thirdly, I would like to say "Thanks" especially to those members who have trust on me, who nominated, supported and voted me. (almost one third voting members.. 
I will continue supporting the organization of IGC CS, the website maintenance, and Public Policy Advocacy on IG related issues. If I will have continued support from your side, my next agenda item will be "proposing necessary ammendment" in the document of IGC Charter and Bylaws. 
I will update election results on the IGC website as soon as received an approved version of final statement/ contents material from the Coordinators. (Coordinators will also have to finalize the decision of publishing voting members; "details or simply the names" on the IGC website) . 
Once again Thanking you and Best Regards 
Imran Ahmed Shah
    On Tuesday, 24 September 2019, 17:42:44 GMT+5, Ian Peter <ian.peter at ianpeter.com> wrote:  

We are pleased to announce the resultsof the IGC Coordinator Elections, which closed on September 23.

The final votes were

Bruna Martins dos Santos – 89 votes

Sheetal Kumar – 79 votes

Imran Ahmed Shah – 51 votes

We therefore declare Bruna Martins dosSantos elected for a two year term, and Sheetal Kumar for a one yearterm. Congratulations to all the candidates and thanks for offeringtheir services. Terms of office start now.

As a result of the elections, 148 people have declared themselves to be members of the Civil SocietyInternet Governance Caucus: this includes 12 who chose to vote “None of theAbove”. The list of members is now available at https://igcaucus.org/igc-members-september-2019/

Further details on the election processappear below.

ELECTION PROCESS

This election had to deal with theunusual circumstance of electing two Coordinators, because of delaysin holding previous elections. The results get IGC back on trackwhere elections become an annual event to elect one Cordinator, whowill work with the ongoing Cordinator who has not completed theirterm.

A total of 663 invitations to vote weresent: this was the total of email addresses which had been on the IGCmailing list for more than 2 months. Of this total, 148 voted: thiswas in line with or above expectations, as many people on the list donot identify as civil society members but have an interest ininternet governance and like to follow activities here (and otherschoose to have more than one email address on list). By comparison,the number of voters in the last election where there was more thanone candidate and a vote took place was only 99.

LimeSurvey software was used andadopted for election purposes. We wish to acknowledge the help of asmall group of testers who helped us to refine the software –Norbert Bollow, Farzaneh Badii, Deirdre Williams, Peter AkinremiTaiwo, Arsene Tungali, and Chris Prince UdochukwuNjọkụ.

Invitations to vote were sent onSeptember 11. A follow up email to those who had not yet voted wassent on September 18. Other reminders were posted on the IGC Caucusmailing list. Voting closed on September 23.

The mailing process resulted in 14bounced emails, including 7 auto responses indicating that themailing address was no longer in use: these will be referred to theincoming coordinators to refine the list.

One person accidentally voted twiceusing separate emails. One of these votes was eliminated.

The software required people to confirmtheir eligibility to vote by answering four basic questions:

a. that they identify as a member ofcivil society

b. that they have been subscribed toIGC mailing list for more than 2 months

c. that they accept the IGC Charter

d. that they have not already voted inthis election (perhaps utilising another email address)

In addition to the 148 people whocompleted the voting process, an additional 39 people who hadcommenced the process determined not to continue before reaching thevoting page.

The system was not preferential. Allvotes for all candidates were of equal value.

All in all, we believe the process wentsmoothly, drew a good level of participation, and helped strengthenIGC. This would not have happened without the strong groundswell ofinvolvement from many people, reflected in the level of participationin voting and the overall interest in seeing this occur in a timelyfashion. It also could not have happened without the strongpreliminary work of the Tech Team, led by Imran Ahmed Shah, whichrestored the website of IGC, creating the basic infrastructure thatallowed us to develop a voting system and conduct this exercise. Theyalso deserve your thanks.

As determined in discussions includingwith the previous Coordinator, voting totals for each candidate havebeen released, as well as names of all those who voted and thereforeare now members of IGC. In line with general privacy and GDPRprovisions, other details of voters (email addresses etc) will not bereleased, not will details of who voted for which candidates. Thedetailed voting slips will be kept for a period of three months, orlonger if necessary to resolve any appeals, and will then be erased.The core of the voting software will be retained for possible futureuse.

Ian Peter and Tapani Tarvainen

Returning Officers

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