[governance] Voting Process for election of co coordinators

[ian.peter at ianpeter.com]

Remmy, in retrospect maybe a week would be long enough - but some people 
travel a lot and a longer period might be more convenient.

But in any case - having announced a set of dates and a period for 
voting I think we should stick to them.

Ian

------ Original Message ------
From: "Remmy Nweke" <governance at lists.riseup.net>
To: "Ian Peter" <ian.peter at ianpeter.com>
Cc: "governance" <governance at lists.riseup.net>; "Tapani Tarvainen" 
<tapani.tarvainen at effi.org>
Sent: 31/08/2019 2:48:51 AM
Subject: Re: [governance] Voting Process for election of co coordinators

>Thanks Ian and TT for accepting to coordinate the election process.
>
>Do we have a ng specific reason election has to last two weeks?
>
>  I think one week is enough for those who want to participate to do so 
>and fast track the process.
>
>Regards
>Remmy Nweke
>
>On Thu, Aug 29, 2019, 1:13 AM ian.peter at ianpeter.com 
><ian.peter at ianpeter.com> wrote:
>>This is some background on the election process for those interested:
>>
>>At this stage we envisage nominations closing on September 5, and 
>>after that a short period where candidates can confirm their 
>>nominations and supply 300 word statements for the benefit of voters.
>>
>>Election software is currently being prepared and will be tested by a 
>>small group between now and September 10.
>>
>>On September 10 (approx) voting will commence, and run for 
>>approximately 2 weeks.
>>
>>Each email address on the IGC mailing list for 2 months or more will 
>>receive an individual email when voting is ready to commence, which 
>>contains a link to click on to participate in voting. The link is 
>>registered to that email address – so is not transferable. We will 
>>follow up on anyone who for any reason does not receive the voting 
>>link.
>>
>>The voting process will firstly ask people to confirm that
>>
>>they identify as civil society
>>
>>they subscribe to the charter of 	IGC
>>
>>they have not previously voted in 	this election
>>
>>they have been subscribed to IGC 	mailing list for more than 2 months
>>
>>
>>
>>To proceed to voting, participants must answer positively to all these 
>>questions. They are not eligible to vote otherwise.
>>
>>For those who are eligible, they will now be directed to the voting 
>>page.
>>
>>The page consists of a list of each candidate, and also the option 
>>“None of the above” . The order of candidates will be decided by 
>>drawing names from a hat.
>>
>>A valid vote could be
>>
>>a. selecting one candidates
>>
>>b selecting two candidates
>>
>>selecting “None of the Above”
>>
>>All other combinations (more than two candidates ticked, no options 
>>ticked) will create invalid votes.
>>
>>Please note: The “none of the above” option is important: because it 
>>is only by participating in the election that someone can become a 
>>current member of IGC. So someone can become a member without 
>>expressing support for any particular candidate if they so wish.
>>
>>All of this will be clearly explained on the voting page.
>>
>>After you have completed your vote, you will receive a follow up email 
>>confirming your participation and membership of IGC.
>>
>>At the close of elections, the returning officers will announce 
>>results and overall vote totals: plus any other relevant information 
>>about informal votes etc. New co coordinators can then take their 
>>place for their respective terms..
>>
>>Also at that time we will have a valid and up to date list of IGC 
>>members (for the first time in years). That will enable actions like 
>>appointing an Appeals Team to take place according to processes 
>>outlined in the Charter.
>>
>>That's it in a nutshell: everything should be straightforward when you 
>>receive the voting slip, but we will post follow up messages on list 
>>and reminders during the process. Myself and Tapani will also be 
>>available to deal with any queries and anomalies.
>>
>>
>>
>>Ian Peter
>>
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>>---
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