[governance] Voting Process for election of co coordinators

[ian.peter at ianpeter.com]

This is some background on the election process for those interested:

At this stage we envisage nominations closing on September 5, and after 
that a short period where candidates can confirm their nominations and 
supply 300 word statements for the benefit of voters.

Election software is currently being prepared and will be tested by a 
small group between now and September 10.

On September 10 (approx) voting will commence, and run for approximately 
2 weeks.

Each email address on the IGC mailing list for 2 months or more will 
receive an individual email when voting is ready to commence, which 
contains a link to click on to participate in voting. The link is 
registered to that email address – so is not transferable. We will 
follow up on anyone who for any reason does not receive the voting link.

The voting process will firstly ask people to confirm that

they identify as civil society

they subscribe to the charter of 	IGC

they have not previously voted in 	this election

they have been subscribed to IGC 	mailing list for more than 2 months



To proceed to voting, participants must answer positively to all these 
questions. They are not eligible to vote otherwise.

For those who are eligible, they will now be directed to the voting 
page.

The page consists of a list of each candidate, and also the option “None 
of the above” . The order of candidates will be decided by drawing names 
from a hat.

A valid vote could be

a. selecting one candidates

b selecting two candidates

selecting “None of the Above”

All other combinations (more than two candidates ticked, no options 
ticked) will create invalid votes.

Please note: The “none of the above” option is important: because it is 
only by participating in the election that someone can become a current 
member of IGC. So someone can become a member without expressing support 
for any particular candidate if they so wish.

All of this will be clearly explained on the voting page.

After you have completed your vote, you will receive a follow up email 
confirming your participation and membership of IGC.

At the close of elections, the returning officers will announce results 
and overall vote totals: plus any other relevant information about 
informal votes etc. New co coordinators can then take their place for 
their respective terms..

Also at that time we will have a valid and up to date list of IGC 
members (for the first time in years). That will enable actions like 
appointing an Appeals Team to take place according to processes outlined 
in the Charter.

That's it in a nutshell: everything should be straightforward when you 
receive the voting slip, but we will post follow up messages on list and 
reminders during the process. Myself and Tapani will also be available 
to deal with any queries and anomalies.



Ian Peter















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