[governance] IGF 2019 WS Proposal submission cycle

[Arsène Tungali (via governance Mailing List)]

Dear all,

As we are getting closer to the deadline of the IGF 2019 workshop
proposal submission, i wanted to draw your attention to this
presentation (http://www.intgovforum.org/multilingual/index.php?q=filedepot_download/3349/1541)
by the IGF Secretariat during ICANN Kobe meeting.

I am hoping the information in the document will help you better
prepare your proposals.

Should you have any questions, please do not hesitate to get in touch
with me (as a current MAG member) and I will be able to channel them
if I am unable to answer them.

Best regards,
Arsene

---------- Forwarded message ----------
From: Anja Gengo <anja.gengo at un.org>
Date: Tue, 2 Apr 2019 08:53:38 +0000

Dear colleagues,

As you know, the IGF Secretariat hosted a capacity building workshop
during the ICANN64 meeting. The workshop focused on outreach and
engagement toward all stakeholders with specific focus on the Asia
Pacific region. The main reason for implementing this workshop was to
increase the stakeholder engagement from the Asia Pacific region,
given the low historic record.
The workshop was held on 12 March from 17:00 - 18:30 hrs. It gathered
between 50 and 55 participants. Among these, three MAG members
attended. Participants were guided on the process of engagement at the
IGF through a visual presentation:
http://www.intgovforum.org/multilingual/index.php?q=filedepot_download/3349/1541

We focused mainly on guiding the participants how to submit a workshop
proposal for IGF 2019. From that workshop section, several
questions/suggestions were raised. We would like to share a summary of
key points raised, in case it will be of help to your work:


*         Participants noted that the workshop application system went
through several complex changes compared to last year's process. It
was advised to add an indication of newly added elements to the
workshop submission form, as it is time consuming to get familiar to a
new process before submitting. Some suggested to add a red label 'New'
next to newly introduced sections.


*         Participants asked for clarification if the term 'first-time
proposers' refers to individuals as co-organizers or organizations as
co-organizers. It was advised to elaborate more clearly on this in the
IGF 2019 Workshop Manual:
https://www.intgovforum.org/multilingual/index.php?q=filedepot_download/7635/1530


*         The limitation of the title to 60 characters should be
expanded, as it limits proposers to create an attractive title.


*         Are all diversity criteria treated the same during the
evaluation process? This is not clear from the IGF 2019 Workshop Form
and Manual.


*         There should be a tag that reflects in a more
straightforward manner the needs of people with disabilities.

At your disposal should you have any questions/suggestions.

Best regards,
Anja