[governance] Re: [bestbits] Report from the meeting of the Executive Committee - Net Mundial

Tue Jan 28 19:35:25 EST 2014

And thank you Adam :-)

On 28 January 2014 05:54, Adam Peake <ajp at glocom.ac.jp> wrote:

> Thanks Marilia, great notes.  Not much to add. (I am not subscribed to
> cone-elist at net-equality.org, please forward)
>
> On the two topics:
>
> "internet governance principles"
>
> Agreement that a great deal of works has been done on principles, not that
> we now need more actual principles, but an attempt to develop a set of
> universal principles, to distill what we have.  Some ideas about how to do
> this, but no clear agreement.
>
> "roadmap for the further evolution of the internet governance ecosystem"
>
> Issue less developed and less understood.  What the particular sub-topics
> might be not as clear.  Expecting input from the ICANN panel looking at the
> topic and the high-level panel.  We mentioned that while the panels' input
> would be helpful, we did not want to defer to the work of those panels,
> they weren't the default content. I think now would be a good time to
> introduce the bestbits work on this.
>
> Question: how do we get from her, to some outcome on April 24? Or should
> we expect work to continue beyond Sao Paulo? (this is my preference.)
>
> BTW, I suspect the new website <http://netmundial.br/> pages on content
> were intended as placeholders and not meant to go live.  Checking this.
>  Suggest everyone ignore for now.
>
> Date for contributions:  I also had as March 1, but I found some of the
> conversations hard to follow (choppy and poorly mic'd room.)
>
> About the Transamerica Hotel:  the conference facilities are available,
> but all rooms booked, so would mean many buses in an out from other hotels.
>  Since making first inquires about hotels the Hyatt's become available, and
> as Marilia mentions has rooms and is also close to many other hotels, of
> different classes/cost.  Local leads looking at the Hyatt as we were having
> our meeting.
>
> Seeing the meeting schedule reinforces how little time there will be.
>  Which affects outcomes.  Organizers are looking for flexibility in use of
> the venue later into the evening, and the Hyatt makes this possible.
>  Looking at the possibility of an evening session on April 23 (7 to 9:30)
> for perhaps stakeholder meetings, perhaps regional.  And if the venue can
> remain open late (or not close if you'd like to draft all night).  Got the
> impression the logistics side working hard on arrangements, they are pretty
> experienced in holding meetings of similar type, and trying to be
> imaginative/helpful in arrangements.
>
> Adam
>
>
>
>
> On Jan 28, 2014, at 11:29 AM, Marilia Maciel wrote:
>
> > Dear all,
> >
> >
> > This is an attempt to summarize the main points discussed today at the
> meeting of the Executive multi-stakeholder committee (EMC). Notes are based
> on my own perceptions and views. Adam or C.A. may correct or complement
> them.
> >
> >
> > General impression: the meeting went very well, the atmosphere was
> cooperative and our chairs managed to balance the free flow of ideas with
> discipline regarding schedule. We went through all agenda items and
> finished the meeting on time. The down side was that the microphone in the
> room did not capture very well those that were sitting far from it. Adam
> reported some difficulties and this is something to be improved.
> >
> >
> > Regarding the substantive agenda:
> >
> >
> > 1. Work Plan of EMC
> >
> > - The group plans to have 2 more face to face meetings. It was agreed
> that each member needs to provide his own funding to attend. Remote
> participation will be available.
> >
> > - Each meeting should be reported with a summary. News will be posted to
> the website
> >
> > - Conference calls will be scheduled as necessary
> >
> > - Communication in the list will be used to continue the discussion
> in-between meetings and calls
> >
> >
> > 2. April Meeting agenda (main topics)
> >
> > - The group agreed with the importance of two items currently on the
> agenda
> >
> > - The group identified the need to flesh out the two items a little more
> to improve clarity. I believe the paragraphs will be posted to the website.
> >
> >
> > 3. Participation criteria
> >
> > - The group was guided by some basic ideas such as: openness, equality
> and flexibility
> >
> > - The group agreed that the meeting should be open. The practical
> limitation is physical space. The exact capacity is yet to be confirmed,
> because the location of the event was not decided: there are two options on
> the table (see the section "venue" below). But a viable figure seems to be
> between 700 to 800 people. The aim is to have balance among stakeholder
> groups.
> >
> > - The meeting will have like a "pre-registration". Individuals will
> register on the website (more or less like the IGF) stating their
> institutional affiliation, stakeholder group and previous experience with
> the theme.
> >
> > - The group believed that it is very possible that the registrations of
> individuals from stakeholder groups will not exceed the number of "slots"
> allocated to each stakeholder group. Some of the most experienced people
> among us shared this impression too. In this scenario, whoever registers
> will be able to attend.
> >
> > - If "over-registration" happens with relation to any stakeholder group,
> some criteria (previously discussed with the stakeholders) will be used for
> selection by the EMC. Some criteria was mentioned today, like participation
> from developing countries and having previous experience with the theme.
> But nothing was decided. The discussion of criteria will take place only if
> needed and in consultation with the stakeholders.
> >
> > - In addition, we took into account that some stakeholder groups may not
> fill all their slots. If this happens, we can use some of this spare space
> to minimize a problem "over-registration" of another stakeholder group.
> >
> > - Pre-registration will be open throughout the month of February.
> Confirmation of the participation should be received by mid March. These
> dates are tentative. (my comment: we can follow-up registrations closely to
> assess the scenario).
> >
> > - Brazil will assist to speed up visas for participants.
> >
> >
> > Some questions about participation formulated by CS folks were directly
> asked and responded:
> >
> >
> > - What does participation mean? Are all participants able to speak and
> contribute to decision-making if the meeting is indeed outcome oriented? à
> Yes, all would have equal participation in the formulation of all outcomes.
> >
> > - There will be travel support? à No, it will work like the IGF. The
> organizers of the meeting will not provide travel support. But it was
> informally shared that organizations that usually offer support to IG
> related meetings are discussing this topic.
> >
> > - There will be remote participation? à Yes, but LOG will take care, not
> EMC. What we discussed today was that RP should include webcasting and
> participation as well, so the aim is to have substantive inputs. There will
> be some hubs, and any person can also access individually.
> >
> >
> > 4) Public consultation
> >
> > obs: this topic probably needs more inputs from Adam or Carlos since I
> was helping with one of the paragraphs at this moment and may have missed
> something
> >
> >
> > - Inputs will be provided through the website
> >
> > - There will a limitation of length (some said 3-5 pages, per agenda
> item. Not yet defined)
> >
> > - It was mentioned that very broad and open-ended questions could be
> proposed to give some reference to submissions. Proposals of questions on
> institutional frameworks were sent to the list of EMC.
> >
> > - It was mentioned that pdf is not a good format for compilation of
> inputs. Plain text was suggested (contributions pasted to a form on the
> website)
> >
> > - All individual contributions will be made available for consultation
> in the website
> >
> > - All contributions will be treated equally
> >
> > - I think contributions would be accepted until the first of March (can
> others please confirm?)
> >
> > - A synthesis paper (comprehensive report) should be produced for easy
> reference and as an additional input (by the Secretariat? - can others
> confirm?)
> >
> > - It was also mentioned that it would be useful if a draft text on
> principles and draft text on frameworks were produced before the event. The
> drafts would be only a starting point to help discussions. Participants
> would decide what to do with it. These drafts should be done in a
> multistakeholder way. We did not have time to continue on this topic.
> Further discussion is needed.
> >
> >
> >
> > 5. Meeting format/meeting agenda
> >
> > - The physical space of the hotel does not offer the possibility to
> split the audience in two parallel tracks for the two agenda items. There
> some other rooms besides the main room, but they are smaller.A basic
> tentative schedule was drafted today.
> >
> >
> > Day 1:
> >
> > 9:00-11:00 - Opening ceremony
> >
> > 11:30-13:00 - Principles
> >
> > 14:00-16:00 - Frameworks
> >
> > 16:30-18:00 - principles
> >
> >
> > Day 2:
> >
> > 9:00 - 11:00 - Frameworks
> >
> > 11:30 - 13:00 - Principles
> >
> > 14:00 - 16:00 - panel discussion (focus tbd)
> >
> > 16:00 - 18:00 - conclusions/adoption/outcomes
> >
> >
> > Obs.: The group thought it was good to intercalate the topics in order
> to give windows for conversations within stakeholder groups and among
> different stakeholders, and to give our ideas some "air" to evolve.
> >
> >
> > 6. Wrap-up, Next steps
> >
> > Obs.: I did not get this part, as I was leaving. But I think the topic
> was the dates of the next meetings of the EMC. Others can clarify.
> >
> >
> > Venue:
> >
> > - Transamerica Hotel is booked, but another hotel, the Hyatt, has just
> become available. Hyatt offers some advantages: there are more hotels
> around it (including less expensive ones) so shuttles would not be needed.
> Hyatt also has more rooms available than Transamerica. The LOG is
> negotiating (at least until I left São Paulo today) and final information
> on that is coming soon.
> >
> > - It may be possible to use some of the smaller rooms one day previous
> to the event (a "day zero"). LOG will look into that, but cannot commit at
> this moment.
> >
> > - There will be no space for booths or exhibitions. There may be tables
> for flyers, publications and similar.
> >
> >
> > One quick last comment. I believe that all stakeholder groups need to
> work harder on gender balance. Today I was the only woman in the meeting,
> and actually think I am the only in EMC, though I dont know all the
> members. Really something to be improved.
> >
> >
> > Sorry for the long message, but I hope it will be useful.
> >
> > Marília
> >
> >
> > --
> > Marília Maciel
> > Pesquisadora Gestora
> > Centro de Tecnologia e Sociedade - FGV Direito Rio
> >
> > Researcher and Coordinator
> > Center for Technology & Society - FGV Law School
> > http://direitorio.fgv.br/cts
> >
> > DiploFoundation associate
> > www.diplomacy.edu
> >
> >
> >
> > ____________________________________________________________
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>
>
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-- 
"The fundamental cure for poverty is not money but knowledge" Sir William
Arthur Lewis, Nobel Prize Economics, 1979
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