[governance] Re: [bestbits] Report from the meeting of the Executive Committee - Net Mundial

Tue Jan 28 02:06:04 EST 2014

Hello Marilia

You provides a very good overview preparations for a summit of Brazil.
I think we can make some contributions in the DRC because we have our first
meeting of local actors in February 18, 2014.

2014-01-28 Carolina Rossini <carolina.rossini at gmail.com>

> Marilia,
>
> Thank you for your email, time and focus on this. Will this committee
> prepare any content for the meeting? Is there any group on the Brazil side
> working on principles? Will the submissions be available in the website
> after being done for consultation by other stakeholders? What will this or
> other committee do with the submissions? tks
>
> C
>
>
> On Mon, Jan 27, 2014 at 9:29 PM, Marilia Maciel <mariliamaciel at gmail.com>wrote:
>
>> Dear all,
>>
>>
>>
>> This is an attempt to summarize the main points discussed today at the
>> meeting of the Executive multi-stakeholder committee (EMC). Notes are based
>> on my own perceptions and views. Adam or C.A. may correct or complement
>> them.
>>
>>
>>
>> General impression: the meeting went very well, the atmosphere was
>> cooperative and our chairs managed to balance the free flow of ideas with
>> discipline regarding schedule. We went through all agenda items and
>> finished the meeting on time. The down side was that the microphone in the
>> room did not capture very well those that were sitting far from it. Adam
>> reported some difficulties and this is something to be improved.
>>
>>
>>
>> Regarding the substantive agenda:
>>
>>
>>
>> *1. **Work Plan of EMC*
>>
>> - The group plans to have 2 more face to face meetings. It was agreed
>> that each member needs to provide his own funding to attend. Remote
>> participation will be available.
>>
>> - Each meeting should be reported with a summary. News will be posted to
>> the website
>>
>> - Conference calls will be scheduled as necessary
>>
>> - Communication in the list will be used to continue the discussion
>> in-between meetings and calls
>>
>>
>>
>> *2. April Meeting agenda (main topics)*
>>
>> - The group agreed with the importance of two items currently on the
>> agenda
>>
>> - The group identified the need to flesh out the two items a little more
>> to improve clarity. I believe the paragraphs will be posted to the website.
>>
>>
>>
>> *3. Participation criteria*
>>
>> - The group was guided by some basic ideas such as: openness, equality
>> and flexibility
>>
>> - The group agreed that the meeting should be open. The practical
>> limitation is physical space. The exact capacity is yet to be confirmed,
>> because the location of the event was not decided: there are two options on
>> the table (see the section “venue” below). But a viable figure seems to be
>> between 700 to 800 people. The aim is to have balance among stakeholder
>> groups.
>>
>> - The meeting will have like a “pre-registration”. Individuals will
>> register on the website (more or less like the IGF) stating their
>> institutional affiliation, stakeholder group and previous experience with
>> the theme.
>>
>> - The group believed that it is very possible that the registrations of
>> individuals from stakeholder groups will not exceed the number of “slots”
>> allocated to each stakeholder group. Some of the most experienced people
>> among us shared this impression too. In this scenario, whoever registers
>> will be able to attend.
>>
>> - If “over-registration” happens with relation to any stakeholder group,
>> some criteria (previously discussed with the stakeholders) will be used for
>> selection by the EMC. Some criteria was mentioned today, like participation
>> from developing countries and having previous experience with the theme.
>> But nothing was decided. The discussion of criteria will take place only if
>> needed and in consultation with the stakeholders.
>>
>> - In addition, we took into account that some stakeholder groups may not
>> fill all their slots. If this happens, we can use some of this spare space
>> to minimize a problem “over-registration” of another stakeholder group.
>>
>> - Pre-registration will be open throughout the month of February.
>> Confirmation of the participation should be received by mid March. These
>> dates are tentative. (my comment: we can follow-up registrations closely to
>> assess the scenario).
>>
>> - Brazil will assist to speed up visas for participants.
>>
>>
>>
>> Some questions about participation formulated by CS folks were directly
>> asked and responded:
>>
>>
>>
>> - What does participation mean? Are all participants able to speak and
>> contribute to decision-making if the meeting is indeed outcome oriented?
>> à Yes, all would have equal participation in the formulation of all
>> outcomes.
>>
>> - There will be travel support? à No, it will work like the IGF. The
>> organizers of the meeting will not provide travel support. But it was
>> informally shared that organizations that usually offer support to IG
>> related meetings are discussing this topic.
>>
>> - There will be remote participation? à Yes, but LOG will take care, not
>> EMC. What we discussed today was that RP should include webcasting and
>> participation as well, so the aim is to have substantive inputs. There will
>> be some hubs, and any person can also access individually.
>>
>>
>>
>> *4) Public consultation*
>>
>> obs: this topic probably needs more inputs from Adam or Carlos since I
>> was helping with one of the paragraphs at this moment and may have missed
>> something
>>
>>
>>
>> - Inputs will be provided through the website
>>
>> - There will a limitation of length (some said 3-5 pages, per agenda
>> item. Not yet defined)
>>
>> - It was mentioned that very broad and open-ended questions could be
>> proposed to give some reference to submissions. Proposals of questions on
>> institutional frameworks were sent to the list of EMC.
>>
>> - It was mentioned that pdf is not a good format for compilation of
>> inputs. Plain text was suggested (contributions pasted to a form on the
>> website)
>>
>> - All individual contributions will be made available for consultation in
>> the website
>>
>> - All contributions will be treated equally
>>
>> - I think contributions would be accepted until the first of March (can
>> others please confirm?)
>>
>> - A synthesis paper (comprehensive report) should be produced for easy
>> reference and as an additional input (by the Secretariat? – can others
>> confirm?)
>>
>> - It was also mentioned that it would be useful if a draft text on
>> principles and draft text on frameworks were produced before the event. The
>> drafts would be only a starting point to help discussions. Participants
>> would decide what to do with it. These drafts should be done in a
>> multistakeholder way. We did not have time to continue on this topic.
>> Further discussion is needed.
>>
>>
>>
>> *5. Meeting format/meeting agenda*
>>
>> - The physical space of the hotel does not offer the possibility to split
>> the audience in two parallel tracks for the two agenda items. There some
>> other rooms besides the main room, but they are smaller.A basic
>> tentative schedule was drafted today.
>>
>>
>>
>> Day 1:
>>
>> 9:00-11:00 – Opening ceremony
>>
>> 11:30-13:00 – Principles
>>
>> 14:00-16:00 – Frameworks
>>
>> 16:30-18:00 – principles
>>
>>
>>
>> Day 2:
>>
>> 9:00 – 11:00 – Frameworks
>>
>> 11:30 – 13:00 – Principles
>>
>> 14:00 – 16:00 – panel discussion (focus tbd)
>>
>> 16:00 – 18:00 – conclusions/adoption/outcomes
>>
>>
>>
>> Obs.: The group thought it was good to intercalate the topics in order to
>> give windows for conversations within stakeholder groups and among
>> different stakeholders, and to give our ideas some “air” to evolve.
>>
>>
>>
>> *6. Wrap-up, Next steps*
>>
>> Obs.: I did not get this part, as I was leaving. But I think the topic
>> was the dates of the next meetings of the EMC. Others can clarify.
>>
>>
>>
>> *Venue:*
>>
>> - Transamerica Hotel is booked, but another hotel, the Hyatt, has just
>> become available. Hyatt offers some advantages: there are more hotels
>> around it (including less expensive ones) so shuttles would not be needed.
>> Hyatt also has more rooms available than Transamerica. The LOG is
>> negotiating (at least until I left São Paulo today) and final information
>> on that is coming soon.
>>
>> - It may be possible to use some of the smaller rooms one day previous to
>> the event (a “day zero”). LOG will look into that, but cannot commit at
>> this moment.
>>
>> - There will be no space for booths or exhibitions. There may be tables
>> for flyers, publications and similar.
>>
>>
>>
>> One quick last comment. I believe that all stakeholder groups need to
>> work harder on gender balance. Today I was the only woman in the meeting,
>> and actually think I am the only in EMC, though I dont know all the
>> members. Really something to be improved.
>>
>>
>>
>> Sorry for the long message, but I hope it will be useful.
>>
>> Marília
>>
>> --
>> *Marília Maciel*
>> Pesquisadora Gestora
>> Centro de Tecnologia e Sociedade - FGV Direito Rio
>>
>> Researcher and Coordinator
>> Center for Technology & Society - FGV Law School
>> http://direitorio.fgv.br/cts
>>
>> DiploFoundation associate
>> www.diplomacy.edu
>>
>>
>>
>>
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>
>
>
> --
> *Carolina Rossini*
> *Project Director, Latin America Resource Center*
> Open Technology Institute
> *New America Foundation*
> //
> http://carolinarossini.net/
> + 1 6176979389
> *carolina.rossini at gmail.com*
> skype: carolrossini
> @carolinarossini
>
>
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