[governance] IGF Open Consultation memo, Morning, May 15

Tue May 15 09:30:56 EDT 2012

The morning meeting ended around 1300, here is my rough memo.
Annotated, as it is Open consultation, but all are very sketchy.

izumi

May 15, 2012 11:25 Open Consultation starts

UNDESA rep –
Opening remarks
over 100 workshops proposed for IGF 2012
greater transparency, more information, contribute for better governance

MR Elmir Valizda, Chair of MAG

Robert Guerra
Citizen Lab
Update for Preparation, logistics, venue and other issues
scarecity of details a problem –

Chengetai
Will have update, yes, just now.

Constance, ISOC
ISCO reception

Question of participation of indigenes people
rather than access to Internet, they need food, closing, shelters
I need free and active participation from indigenes people

Azerbaijan host to report:
IGF Nov 6-9
Nov 5 – ministerial meeting
info on Baku/Azerbaijan

All hotels (90) with reduced corporate rates, without 18% VAT
46 hotels will be provided with shuttles
17 hotels – no shuttles

Izumi read Judy’s comment:
Physical Accessibility
it is imperative that all locations/ venue , transport,etc is
accessible and usable for PWD .

Mervi, Finland
Question on Ministerial Meeting
who can participate?
agenda?
who are the organizer?

Chair
Mostly, ministers, but can consider to invite head of delegates

Robert Guerra
Make sure in the Host Country Agreement, for participants to feel free
out of fear.

Chair
As Deputy minister, I will try to answer
Registration will be happen on the IGF Website, not our own website,
therefore, anyperson have possibility to register,
After this information will be provide to our governmental bodies to
issue visas and others
About some controls; free usage of Internet
 through fix, mobile and other
We have some restrictions and all persons tha live and work
inAzerbaijan and if you come – can be used these technologies – suchs
possibilitew will be provided during IGF Balu.

Peter Major
On accessibility said by Izumi mostly

Judia Okite from Kenya
adding to accessibility, add that, ^ host country to check out hotel
if they are accessible with PWD for making booking

Host
Our staff checked all the hotels, but did not put info on this, will
update the hotel list with this issue as well.

Felix  Samakande, new MAG, Zimbabwe
reaction to Video – recollection of Lithuania experience
restriction of time to speak but speak slowly for interpreter

Chair
Translation will be provided only in Main Session – not in workshops

Constance, ISOC
Mervi’s question – add invitation to CEOs, Civil society members

Chair
>From Kenya, we will keep this tradtion of inviting CEO (of ICANN), Civil Society

Aysha
Comment on Ministerial, participated in Kenyan Ministerial
important to have dialogue among all stakeholders

AZ Foreign Minisry
Visa issue – in due course

Participation of all organizations – take seriously, treat every singe
delegation in a non-discriminatory soverigh-
IF not paritcpate from soverign countries – it’s their choice
Linkage between of hosting event and allegation of freedom of
expression and mediu,
 it is institutional nor, insure the norm and contineus to do so
mis-reprsented by some media-
is very infortunate that we are taking this time to address to
verenate the situation
clear – emotiona accests do not add credit to the authority of the
organizations or rpresentatives

Anna, Portugal

Question about Ministerial meeting
What is man objective of this Ministerial which countries are invited?
which Ministry?
we are in Multi-stakeholder event – cannot be put apart
MSH is not about big companies, but small companies, civil society, etc
what is the purpose of this Ministerial?

Chair
Kenya, it was the first time to have Ministerial

Alice – explained the Kenyan Ministerial
 agenda – came as bottom up, discussed at East Africa IGF

AZ rep
There is discussion on how to model ministerial meeting
 we want to hear to MAG members – which model?
 all countries participated in ITU members – ITU has list of
ministries – who is resposbile on Telecom, ICT InfoSoc  -sent
invitation letter to those countries
Involving private sector – big companies but we can invite others
we want to modelize and find best figure – useful

Address the
your country will be responsible and delegate your officials to that meeting.
ITU will channel this

Wolfgang
Question to DESA
Nitin and Markus stepped down more than 2 years ago
Can we expect that two positions will be filled at IGF in Baku?

DESA
Situation on Executive Coordinator and Special Advisor
It was funded by IGF Trust fund, voluntary contributions, but
regrettably, current voluntary contributions do not allow the
recruitment of EC
we are concerned about the absence of EC
once new project document approved 1 year ago, received from Controller,
90 applicants applied for the EC
Due to the financial balance project, we still have strong negative
balance – not able to recruit the EC
Go to IGC Website, you can see the balance of the project document
We just canceled the announcement of the EC, not able to continue the
recruitment,

Special Advisor – prerogative of the SG, no influence to force him to
make the decision

Anriette from APC
On Minsterial – I think it is very useful mechanism, appreciated in Kenya –
but IGF is different from ITU, complement each other
IGF could take broader government and other stakeholders – on policy
Not rely on ITU database, but to be more creative about which minister to invite
Thematic focus on Ministerial – to define – then which CS and minister

ON human rights, -good hear to the reassurance – ask Host country to
make documents and ask DESA to reflect them into Host Country
agreement

Chair
according to the procedure, the host country must sign agreement with
UN DESA, and all issues are indicated in this agreement
Issues on transportation, visa, equipmet, computers are fulle include
toths agreement
And now this is agreement – w can publish them in our website.

Anna Neves, Portugal
It is up to the host country to invite which Minister, yes. If it is
ITU event, then invite telecom ministers. but if it is IGF, then not
only telecom ministers.
If you use ITU Detabase, please do not call as “IGF”.
On EC, puzzled. Strange. There is voluntary funding.

Chair
We can consider all of your proposal. During this event, you have
possibility of contact from our delegation, you can provide some info
on some ministries, please inform us, and we will invite these
ministries. Please provide these.

Bertrand de La Chappell
On Visa, related to citizens of countries who may have political
tensions and who may have difficulty – can you ensure that there will
be no restriction.
On EC, situation is extremely troublesome, painfully.
It might be intentional – I don’t believe that. Choice- wrong
intensions or inefficiency – both are bad. Current situation is
weakening the IGF.
Chicken and Egg –we cannot hire because of funding, funding not coming
because of uncertainty
canceling the process – re-launching – take months

MAG could, in due time, to designate its own Chair – as an option
A voluntary desire to solve this problem

DESA
Communicated to donor community –
we are not limiting them, trying hard
recent situation with Google – working with lawyers, beyond control
hope to solve this situation as soon as possible
Recruitment process for EC
we stay with one rule approved by member states
no other way.

Chengetai
HCA – treated equal as UN

Qusai
Ministerial meeting – not IGF event, right?
AZ’s liberty – to organize

LINCH Break

Adam
How many workshops are possible to be organized – how many rooms?

Chengetai
128 Workshop proposals – highest number submitted
The venue can fit all workshops
Do we want to have 12 workshops at the same time?

Grading –
above 12 - green
below 12 – orange

SOP  49
Access 19
EI, IG4D
CIR 10%
TS, WF  6%
Others -

Cade - how about dynamic coalitions and Open Forum?

Chengetai - we need to consider them all.

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