[governance] Remote Participation

Wed Feb 29 14:15:40 EST 2012

The Statement is available via
http://www.igcaucus.org/digressit/archives/47

Michael your concerns are factored in the Statement, see Paragraph [4].

Kind Regards,
Sala

On Thu, Mar 1, 2012 at 4:18 AM, michael gurstein <gurstein at gmail.com> wrote:

> **
>
>  (Coming in late, this was caught up in my gmail issues...
>
> I'ld like to strongly agree with Ginger in this.  For me Remote
> Participation is not a technical issue but rather has to do with policy.  A
> commitment to "RP" has a lot of implications of which the technical and
> organizational are only part (and even then may be the least significant).
> RP implies that the processes of discussion are structured and designed --
> including their planning, set-up, execution and follow-on -- in such a way
> that those who are participating remotely are equally enabled and empowered
> as those who are participating f2f.
>
> Achieving this is a huge undertaking to my mind but one worth pursuing
> both at the operational and at the policy level.
>
> Mike
>
>  -----Original Message-----
> *From:* governance-request at lists.igcaucus.org [mailto:
> governance-request at lists.igcaucus.org] *On Behalf Of *Ginger Paque
> *Sent:* Thursday, February 23, 2012 2:47 AM
> *To:* governance at lists.igcaucus.org; Adam Peake
> *Subject:* Re: [governance] Remote Participation
>
> Adam said:
>
> I think it's petty to complain about technical problems with the
> transcripts etc from the MAG meeting, bad connections happen all the
> time (and if MAG members can't work out how to tell a group of people
> they are having problems with a connection it perhaps says more about
> them than it does about the secretariat/moderators.)
>
> I think that this full discussion and support for RP is very important and
> exciting.
>
> I think that using the occasion of the recent meetings as an example and
> illustration is a mistake. I agree with Adam that the tech glitches during
> last week's meetings should not even be addressed--these are obvious.
> Placing emphasis on tech details draws attention from the more valid, and
> more important principles. I know I am repeating myself, but I think they
> boil down to just one:
>
> RP must be institutionalized in meeting processes.
>
> The only serious problem I see with last week's meetings was the lack of a
> remote moderator and clear processes. If RP -- and I mean remote
> participation and remote engagement, not remote observation -- were an
> automatic, standard part of meeting strategies and processes, the inclusion
> of an onsite remote moderator would have been a given, as much as the
> presence of the traditional chair and moderator. I dare to say that if one
> of the members of the RPWG had been at the meetings, they might have
> 'requested' to be 'allowed' to act as remote moderator. Remote moderation
> and remote participation should not depend on collaboration of volunteers
> and serendipity. Implementation of RP may always need the collaboration of
> volunteers, and the RPWG exists as a volunteer organization, seeking the
> privilege of collaborating, but the planning process should originate in
> the IGF structure itself, not in the action of volunteers.
>
> If RP were institutionalized in the IGF process, the Secretariat might ask
> the RPWG for collaboration, and issue a call for volunteers.
>
> If RP were institutionalized in the IGF process, the Secretariat might
> include a RPWG (or other mechanism) liaison for strategy, planning and
> process and instead of an endless series of ad hoc situations.
>
> If RP were institutionalized, Remote Hubs -- an innovation of the RPWG
> catalysed by Marilia's energy and organization -- would become part of the
> IGF process, not the RPWG process, would include remote hubs whenever
> appropriate and would include support for regional IGFs.
>
> I would prefer to see a strong, clear, short statement asking that RP be
> institutionalised (maybe that is not the appropriate word) as an integral
> part of the IGF meeting process.
>
> Establishing principles and guidelines is separate process which has been
> started, and should be coordinated to take advantage of, and include the
> different input. It should not be done in a hurry, in response to one
> frustrating meeting. Nor should one frustrating meeting opaque the progress
> the IGF has made toward inclusive RP. We should use this meeting to
> energize forward progress in an orderly manner. Can we form a better
> strategy and focus for productive results? I think so. I have not made
> comments on the existing statement, because I would re-write it completely,
> with a different approach, with points I have made above.
>
> Is it proper/possible for me to propose an alternate text? I do not have
> the sense that there is consensus for the posts I have made previously, so
> I have not done so.
>
> Anyway, again, my 2 cents. Cheers for the energy around remote
> participation!
>
> Ginger
>
>
>
> Ginger (Virginia) Paque
>
> VirginiaP at diplomacy.edu
> Diplo Foundation
> Internet Governance Capacity Building Programme
> www.diplomacy.edu/ig
> *The latest from Diplo....*From the fundamentals of diplomacy to the most
> exciting new trends: check our three online courses starting in May 2012:
> *Bilateral Diplomacy*, *Diplomacy of Small States*, and *E-diplomacy*.
> Apply now to reserve your place: http://www.diplomacy.edu/courses**
>
>
>
> On 23 February 2012 05:13, Adam Peake <ajp at glocom.ac.jp> wrote:
>
>> Comment below:
>>
>> On Thu, Feb 23, 2012 at 6:33 PM, Salanieta T. Tamanikaiwaimaro
>> <salanieta.tamanikaiwaimaro at gmail.com> wrote:
>> > Dear All,
>> >
>> > Firstly thank you Deirdre for copying it onto word and making it much
>> easier
>> > to incorporate the new feedback that we received from Schombe, Jovan,
>> > Anriette, Jeremy, Roland, Mariela etc.
>> >
>> > Whilst I am copying the text onto this email, I will also place it on
>> the
>> > Statement Workspace as well:
>> >
>> >
>> >
>> >
>> > STATEMENT BY THE CIVIL SOCIETY INTERNET GOVERNANCE CAUCUS ON REMOTE
>> > PARTICIPATION
>> >
>> > We would like to acknowledge the excellent work that the Internet
>> Governance
>> > Forum Remote Participation Working Group have been doing over the last
>> five
>> > years. We appreciate the numerous hours of sacrifice and work behind the
>> > scenes to build remote participation to what it is today.  We have seen
>> how
>> > whilst Technology is important, that it goes hand in hand with
>> extraordinary
>> > levels of sacrifice and commitment.  It is this commitment that enables
>> the
>> > spirit of the IGF which is in sharing, dialogue, collaboration and
>> > ultimately access.
>> >
>> > We are fortunate that the Internet Governance Forum Secretariat and UN
>> DESA
>> > are open .and committed to continued improvements to Remote
>> Participation.
>> > Each year the IGF RPWG commences its operations with training of remote
>> > moderators many weeks ahead of the meeting, where they discuss with
>> remote
>> > hubs and encourage participation and liaise with the Secretariat to make
>> > remote participation a reality.
>> >
>> > We would like to reiterate and underscore that remote participation is a
>> > crucial part of organizing the Internet Governance Forum (IGF) and we
>> > appreciate the effort to provide remote participation for the Open
>> > Consultation, the Multi-stakeholder Advisory Group (MAG) meetings, and
>> the
>> > MAG meeting this month – February 2012 – which was opened to observers.
>> >
>> > The IGC believes that Remote Participation (RP) should be an integral
>> part
>> > of Internet Governance and IGF Policy Processes. It is impossible to
>> sustain
>> > an inclusive global policy process without effective remote
>> participation.
>> > We would like to explore how we can assist in working together to
>> address
>> > the issues raised in 2008 by various stakeholders that have yet to be
>> > addressed[1].
>> >
>> > The MAG and IGF Secretariats should start working with the host to
>> ensure
>> > that real time transcriptions are available for all sessions and not
>> just
>> > the Main Sessions.
>> >
>>
>> from the Nairobi chair's summary document:
>>
>> "The entire meeting was Webcast, with video streaming provided from
>> the main session room and audio streaming provided from all workshop
>> meeting rooms. All the main sessions and workshops had real time
>> transcription. The text transcripts and video of all meetings were
>> made available through the IGF Website."
>>
>> I think it's petty to complain about technical problems with the
>> transcripts etc from the MAG meeting, bad connections happen all the
>> time (and if MAG members can't work out how to tell a group of people
>> they are having problems with a connection it perhaps says more about
>> them than it does about the secretariat/moderators.)
>>
>> Thanks,
>>
>> Adam
>>
>>
>> > We would like to commend the excellent work of the technical team from
>> > Politecnico di Torino, (The Polytechnic University of Turin) which was
>> > originally brought by our colleague and former IGC Civil Society
>> Coordinator
>> > Vittorio Bertola.
>> >
>> > However, we would like to point out some difficulties that occurred
>> with the
>> > system during the open MAG meeting. On the third day, morning session,
>> (the
>> > second day of the open MAG meeting), remote observers were effectively
>> > excluded because they had no access to live transcript.
>> >
>> >  Also MAG members trying to participate online had difficulty in
>> contacting
>> > moderators, partly because the moderators were serving more than one
>> > function.
>> >
>> > We strongly urge MAG and IGF Secretariats and ourselves to consider the
>> > following for the future IGF organizing work and the IGF itself, and
>> work
>> > together to bring them about:
>> >
>> > ·   Ensuring equal participation between online and offline participants
>> > through planning meetings to give online and offline participants an
>> equal
>> > opportunity to participate and contribute to meetings.
>> >
>> > ·   Ensuring that there is sufficient capacity and appropriate
>> bandwidth to
>> > sustain remote participation by liaising with hosts well in advance to
>> > enable greater interactions from offline participants.
>> >
>> > ·   Preparing a clear comprehensive guideline for remote participation
>> and
>> > its moderation and post session or meeting reporting for meeting hosts,
>> > facilitators and chairs.
>> >
>> > ·   Clearly advertising opportunities for RP in advance of all meetings,
>> > with clear guidance for participants on the opportunities to engage
>> through
>> > RP that will be available.
>> >
>> > ·Always assigning exclusive remote participation coordinator/moderators
>> (who
>> > do not have other jobs at the same time, and are responsible for
>> > interactions between the meeting’s physical participants/current
>> speaker,
>> > the Chair and the remote participants).
>> >
>> > ·   Establishing a clear procedure that would encourage remote
>> participants
>> > to intervene. Such a system is desirable both for those physically
>> present
>> > in Geneva and those observing the meeting remotely.
>> >
>> > ·   Providing as much interactivity as possible by giving remote
>> > participants to interact and engage in meetings.
>> >
>> > ·   Providing multiple methods – video, voice and text channel, as well
>> as
>> > real-time transcription and video streaming – of coverage of the meeting
>> >
>> > ·   Enabling the meeting and remote participation through interactive
>> > presentations access through RP.
>> >
>> > ·   Creating a select Task force or Working Group created that has
>> > representatives from the Government, Private Sector and Civil Society
>> that
>> > is dedicated to seeing improvements of Remote Participation and to
>> ensure
>> > the incorporation of critical elements that have been highlighted to
>> ensure
>> > improved remote participation processes.
>> >
>> > Because only limited funds are available for face- to
>> -face participation,
>> > this issue is crucially important to all stakeholders from all
>> > constituencies who are entitled to participate in the meetings, and who
>> wish
>> > to do so from a remote location. Meeting Chairs also play a central
>> role in
>> > creating a dynamic and inclusive environment that welcomes remote
>> > participation.
>> >
>> > We also encourage greater partnership between the governments and
>> private
>> > sector in enhancing remote participation.
>> >
>> > We have to move beyond advocacy to listing and creating tangible
>> outcomes to
>> > make improved, stable and sustainable remote participation a reality.
>> >
>> > There are regions around the world where transportation is extremely
>> > expensive and one such region is the Pacific which has 22 countries and
>> > territories. Remote participation was the only way that any of these
>> > countries could access the IGF.
>> >
>> > However there is room to improve processes and create an IGF culture
>> where
>> > remote participation is prioritised through exploring tested
>> methodology.
>> >
>> >  The appropriate technical solutions need also to be explored as well
>> > bandwidth and ensuring that there is uninterrupted power supply and
>> > redundancy options where backup generators are critical to maintain a
>> > consistent and seamless flow. The MAG and IGF Secretariats should also
>> > ensure that there is sufficient and dedicated bandwidth capacity to
>> sustain
>> > the volume of traffic from remote participation.
>> >
>> > Aside from having the appropriate technical solutions and should also
>> > include the following:-
>> >
>> > ·         Outreach.
>> >
>> > ·         Mapping local and regional stakeholders;
>> >
>> > ·         Coordinating with people on the ground significantly before
>> the
>> > IGF in a series of strategic roll out.
>> >
>> > ·         Creation of Guidelines for Meeting Chairs and Moderators
>> whilst
>> > noting the limitations.
>> >
>> > ·         Identifying how the private sector, civil society and
>> governments
>> > can be better involved in the remote hubs etc.
>> >
>> > ·         Encourage greater collaboration between the IGF RPWG and
>> national,
>> > sub regional and regional IGFs.
>> >
>> > We also express our support of the IGF RPWG which published guidelines
>> and
>> > recommendations for remote participation and IGF 2011 WS-67 participants
>> > prepared a draft of e-participation principles.
>> >
>> > Ends
>> >
>> >
>> >
>> >
>> >
>> >
>> > ________________________________
>> >
>> > [1] http://wiki.igf-online.net/wiki/IGF_Virtual_Community
>> >
>> >
>> >
>> > On Thu, Feb 23, 2012 at 1:02 PM, Deirdre Williams
>> > <williams.deirdre at gmail.com> wrote:
>> >>
>> >> Dear Sala,
>> >> I have been unavoidably out of contact all day, and am just catching up
>> >> with reading the messages.
>> >> I am not clear which document you want me to send.
>> >> I have attached a word copy of my response yesterday, although from
>> >> reading the discussion that has perhaps been superseded during the
>> >> discussions today?
>> >> Please let me know as I would be delighted to help.
>> >> De
>> >>
>> >>
>> >> On 22 February 2012 14:15, Salanieta T. Tamanikaiwaimaro
>> >> <salanieta.tamanikaiwaimaro at gmail.com> wrote:
>> >>>
>> >>> Dear Deirdre,
>> >>>
>> >>> As you know our initial statement was used by the civil society
>> component
>> >>> of the CSTDWG as advised by Marilia.
>> >>>
>> >>> If you could please send it in a word document that would be super
>> >>> helpful and easy to put up on the Statement Workspace. We will also be
>> >>> sending our Statement to the IGF Secretariat.
>> >>>
>> >>> Kind Regards,
>> >>>
>> >>>
>> >>>
>> >>> --
>> >>> Salanieta Tamanikaiwaimaro aka Sala
>> >>>
>> >>> Tweeter: @SalanietaT
>> >>> Skype:Salanieta.Tamanikaiwaimaro
>> >>> Cell: +679 998 2851 <%2B679%20998%202851>
>> >>>
>> >>>
>> >>>
>> >>
>> >>
>> >>
>> >> --
>> >> “The fundamental cure for poverty is not money but knowledge" Sir
>> William
>> >> Arthur Lewis, Nobel Prize Economics, 1979
>> >
>> >
>> >
>> >
>> > --
>> > Salanieta Tamanikaiwaimaro aka Sala
>> >
>> > Tweeter: @SalanietaT
>> > Skype:Salanieta.Tamanikaiwaimaro
>> > Cell: +679 998 2851 <%2B679%20998%202851>
>> >
>> >
>> >
>> >
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>>
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-- 
Salanieta Tamanikaiwaimaro aka Sala

Tweeter: @SalanietaT
Skype:Salanieta.Tamanikaiwaimaro
Cell: +679 998 2851
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