Now called: Compiling guideline points Re: [governance] May consultation: IGC input RP and access

Mon Apr 30 20:20:32 EDT 2012

(posting this at Andrea's request, since she is not yet a member of the IGC)

Thank you Ginger for taking this on. I have put Peter, Cynthia, Alexandra
and Xiaoya on the copy line so everyone is on the same page.

Andrea J Saks From her iPhonel

On 30 April 2012 09:44, Jovan Kurbalija <jovank at diplomacy.edu> wrote:

>  Following up on Adam's invitation to discuss, here are a few comments on
> IGF RP....
>
> It is good that we are moving out of Parento's formula of having 20% of
> investment (people, training) contributing 80% to the success of remote
> participation. The CSTD paper is a good blend of summarising experience
> over the last 6 years and paving the way for the future development. The RP
> process proves the importance of organic and bottom-up policy making.
>
> Here are a few more concrete comments:
>
> - One can see cross-fertilisation among different policy spaces. ICANN,
> which introduced transcription into the IG policy space, has effective RP.
> The WSIS Forum has introduced also highly functional RP. Last week, INET
> had both RP and remote hubs. Each policy space has its own specificities,
> but there is a lot of possibilities for learning from each other. At the
> next WSIS Forum there will be a session on e-participation. Ginger will
> maintain the tradition of RP-workshop at the IGF Baku, as well. Diplo has
> been trying to promote e-participation in other policy spaces in the
> context of the project "20 years of e-diplomacy". The first discussions are
> highly encouraging.
>
> - Since the "venue" problems are identified and will be fixed, the main
> challenge will be to have effective local hubs. The key contribution of
> e-participation will be in linking global/regional IG debates to the local
> policy context. The benefits will flow both ways from global to local
> (understanding the wider policy context) and from local to global (having
> reality check about policy discussions). Local hubs should be part of the
> local policy processes as well. I am sure that Ginger, Marilia, Bernard,
> Vlada and other conveyers of local hubs can develop the recommendations for
> the sub-section on local hubs.
>
> - E-facilitation and local hubs are one the ways to engage "silent
> majority". The more IGF moves beyond traditional IGF circles, the more
> relevant it will be to the world at large. Typically, the e-IGF attracts
> the most active people on social media. But, e-facilitators - especially in
> local hubs - should engage people beyond the "usual circles".  In the
> build-up for the IGF, local hubs should facilitate discussion on the most
> pressing local issues.
>
> - We should develop some sort of incentives for local hubs facilitators.
> It could be participation in the next IGF for the most successful hubs and
> publishing of reports from the local hubs. Last year we ran a pilot course
> on e-facilitation.  The results were good, and successful participants
> received a certificate, which some of them used for e-facilitation in other
> policy spaces. This could be also another encouragement.
>
> I reiterate Ginger's offer of Diplo support if we can help in any way. I
> look forward to the continued discussion.
>
> Regards, Jovan
>
>
> On 4/30/12 3:53 PM, Keisha Taylor wrote:
>
> Hi All,
>
> I like the ideas listed below. I think that the inclusion of social media
> should be more formally introduced as part of remote participation so that
> even if the sessions sometimes do not reach people (for
> technical/timezone/bandwidth etc issues), the conversations surrounding the
> sessions can reach a much bigger audience even if the actual sessions were
> missed.
>
> I also think that it may be useful to use the IGF to gage opinions or
> insight on various issues from not only  IGF attendees but from those who
> cannot attend. This be through surveys or other lightweight but effective
> initiatives. The results of this I think can provide some very interesting
> insight.
>
> Best
>
> Keisha
>
> On Mon, Apr 30, 2012 at 2:12 PM, Ginger Paque <ginger at paque.net> wrote:
>
>>  Hello everyone, and thanks for taking this important discussion
>> seriously.
>>
>> Adam Peake suggested we start a formal set of guidelines or input to the
>> IGF Remote Participation and Access issues for Baku.
>>  There have been great suggestions already, which I have compiled below.
>> If anything is missing, please let us/me know. I add any additional
>> comments, and will put this in a more coherent format before the end of the
>> week.
>>
>>  Ginger: Support the DCAD on access issues as RP and access are closely
>> linked Deidre says: Avoid conflating the issues
>>  Have a liason between RP working group or others who are working on RP
>> with Bernard or the IGF secretariat, to facilitate coordination of
>> volunteer efforts.
>>  Ask that experienced and new interested MAG members organize to support
>> these issues (Katitza? Vlada? others?)
>>  Add the guidelines and principles from previous IGF workshops.
>>
>>  Anriette Esterhuysen: refer to the report of the CSTD working
>> group on IGF improvements:
>>
>> 2. Enhance measures for broader participation
>>
>> 42. Remote participation is an integral part of the IGF. While remote
>> participation has improved, in particular through remote moderators and
>> hubs, there is still room for improvement in the following areas:
>>
>> (a) The Secretariat should continue to ensure the availability of
>> adequate technical and human resources, including remote moderators;
>> (b) Chairs and moderators should give remote and on-site participants
>> equal recognition and the opportunity to participate;
>>
>> (c) Low-bandwidth connections to remote participation tools should be
>> accommodated;
>>
>> (d) Linguistic diversity in remote participation should be fostered by
>> ensuring that online meeting platforms interface with on-site
>> interpretation;
>>
>> (e) Mechanisms that facilitate remote participation, such as live
>> transcripts, should be kept as an integral part of the IGF. Such
>> mechanisms are invaluable not only to remote participants, but also to
>> non-English-speakers and to people with disabilities, whether they are
>> on site or not.
>>
>> 43. It is important to ensure the accessibility of the IGF’s facilities
>> to persons with disabilities.
>>
>> 44. To improve participation in the IGF of diverse linguistic and
>> cultural groups, it is important to expand linguistic diversity
>> functions in the work of the IGF. For example, this could be achieved by
>> (resources permitting):
>>
>> (a) Increasing the translation of key documents into United Nations
>> official languages;
>>
>> (b) Exploring the use of simultaneous machine translations based on
>> realtime English transcripts;
>>
>> (c) Encouraging the use of any of the United Nations official languages,
>> not only English, as the working language in some workshops.
>>
>> 3. Improve the online visibility and accessibility of the IGF
>>
>> 45. A first step in this direction should be to enhance the IGF’s
>> website by providing interactive functionalities and making it more
>> attractive and inclusive. It should also maintain its conformance with
>> open standards and further improve accessibility to persons with
>> disabilities.
>>
>> http://unctad.org/meetings/en/SessionalDocuments/a67d65_en.pdf
>>  Deirdre William: identify and train moderators, consider some kind of
>> recognition for volunteers
>>  Nnenna: Avoid last minute changes in programming, and consider how they
>> affect in situ and RP when necessary
>>  Janna Anderson: Good lighting in the room helps RP images - Roland
>> Perry: have to manage ppt/presentations in lighting as well.
>> Tim Davies: Add social aggregator tool
>>
>>
>> On 30 April 2012 08:18, Roland Perry <roland at internetpolicyagency.com>wrote:
>>
>>> In message <CAMz5XN6UmOe4X3U-DNTJsSnURUqu0p47G0-xWGKf8H=
>>> xfWm80Q at mail.gmail.com>, at 08:24:44 on Mon, 30 Apr 2012, Deirdre
>>> Williams <williams.deirdre at gmail.com> writes
>>>
>>>> I also think that we should look at RP the other way round too.
>>>> Currently it isn't possible to make not being physically present the same
>>>> as being physically present. Therefore we at least should be clear about
>>>> what are MUST HAVES and what may come later.
>>>>
>>>> Also I think it is vital NOT TO conflate RP with access for people with
>>>> disabilities. They are both separate and important issues, and both of them
>>>> deserve individual attention
>>>>
>>>
>>> My point is that the same solution is equally useful to either
>>> community. I wasn't making a judgement about which community
>>> "deserved" the solution more than the other.
>>> --
>>> Roland Perry
>>>
>>>
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>>
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>  ****
>
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