[governance] Results of Proposal to Merge Website and Mailing List Consultations [Administration/Logistics]

Tue Nov 22 03:02:39 EST 2011

Dear All,

There is a general consensus during the consultations that the subscribers
are in favour of  the following:-

   - merging the list and website;
   - hosting the list and website on an independent server;
   - fundraising to allow for the transition

Thank you for taking the time to express your opinion on the matter.

Kindly note, that Members will not have to re-subscribe to the new mailing
list and there will be a seamless transition. This is what our web
administrators have advised.

In terms of payment options, feedback from the List is that the online
payment system should be something that is tried and tested such as Paypal
which can be used to transfer the necessary funds to the hosting company.
The co-coordinators will be responsible for administering the funds for the
purpose of merging the website and the mailing list and transition costs
and reporting back to the List on how the funds are utilised.

Yehuda Katz offered two domains from this
list[1]<file:///C:/Documents%20and%20Settings/s.tamanikaiwaimaro/My%20Documents/IGF/Summary%20of%20Things%20IGC%20List%20Proposal%20to%20Merge%20Website%20and%20Server.doc#_ftn1>.
Avri Doria advised the List of her intention to continue supporting the DNS
entry for igcaucus.org and will reconfigure it to whatever is needed. Avri
also advised that third level names could also be developed.

There were some comments on the structure of the IGC but the consultations
are limited to the proposal and merger of the website and the mailing list
but the comments were noted.It was *critical* that we consulted the list
because of potential implications to the IGC in the future and the decision
had to come from the List through consensus. This will be for another
thread on another day :)

Thank you.

Izumi & Sala

.

------------------------------

[1]<file:///C:/Documents%20and%20Settings/s.tamanikaiwaimaro/My%20Documents/IGF/Summary%20of%20Things%20IGC%20List%20Proposal%20to%20Merge%20Website%20and%20Server.doc#_ftnref1>
intgovforum.com ;reserved;2012-01-12 00:55:30;
igforum.com ;reserved;2012-07-31 00:00:00;
igforum.org ;reserved;2012-06-25 00:00:00;
igjapan.com ;reserved;2012-01-01 19:29:35;

The following are reserved for the Internet Engineering Task Force RFC's,
'Internet Governance Request for Comments (IGRFC)'

However, one could be used for "Discussion" [ i.e.: governance at igrfc.net ]

igrfc.com ;reserved;2011-12-31 12:01:27;
igrfc.net ;reserved;2011-12-31 12:01:32;
igrfc.org ;reserved;2011-12-31 12:01:34;
igrfc.info ;reserved;2011-12-31 12:01:36;

On Wed, Nov 16, 2011 at 4:48 PM, Salanieta T. Tamanikaiwaimaro <
salanieta.tamanikaiwaimaro at gmail.com> wrote:

> Dear All,
>
>
> :) Greetings from Asia Pacific! Trusting that you are all in excellent
> health. This email is in relation to our the status of our website and
> mailing list. Izumi and I have had discussions with Jeremy.
>
>
> Kindly find the Summary enclosed and for those who are new to the list, we
> warmly welcome you. For those who are interested in further information on
> the range of dialogue that has taken place in the past, you have the option
> of going into the archived mail via the CPSR site or read the background
> information below the Summary.
>
>
>
> *Summary*
>
> *
> *
>
> 1.   Given that the Website is hosted by APC and the Mailing List by
> CPSR, do you agree to have the Website and List merged?
>
> 2.   If you agree to the merging of the website mailing list and website,
> would you prefer to have it hosted by an independent server or rely on the
> generosity of a like minded organisation?
>
> 3.   What mode of fundraising would you prefer from the options listed
> below?
>
>
> The Coordinators are in favour of merging the mailing list and the website
> and fundraising to enable the transition. We are also inclined towards
> hosting it on an independent server.  The cost is $150US for the Transition
> but to continue for 3 years, we are looking at fundraising for $500US.
>
>
>
> All in favour for merging the list and website say – AYE (YES)
>
> All in favour of hosting the list and website on an independent server say
> –AYE (YES)
>
> All in favour for fundraising say – AYE (YES)
>
>
>
>
> From,
>
>
> Izumi and Sala (Coordinators)
>
>
>
> __________________________________________________________________________
>
>
> For those who wish to read more about the context of the current
> discussions read on:
>
>
>  *Background*
>
> On January 11, 2011, Jeremy Malcolm in his capacity as co-coordinator had
> sought feedback from the list on the options for moving the governance
> mailing list because the CPSR which has hosted our list is no longer operating
> and cannot maintain its free service to us indefinitely.  Whilst there is
> no immediate urgency as we have about 2 years to vacate the cpsr.org mailing
> list server.  We are of the view that it would be great if we could seek
> closure on this matter shortly before the end of this year.
>
> Jeremy had pointed to three options around January 2011:
>
> .
> 1. Asking another like-minded organisation to host it.  Jeremy checked
> with the APC who host our Web site, and they say that their mailing list
> server runs different software (Mailman), so it would be difficult and
> time-consuming to try to shift our archives over to their server.
>
> 2. Move our mailing list to the igf-online.net server that hosts the IGF
> Community Site, which is where Jeremy had created the subsidiary mailing
> lists for our Iworking groups.  It runs the same software that we use
> now, so migrating the list with archives intact would be fairly easy.
>
> 3. The other option is that we raise some money and hire our own
> dedicated virtual server.  We could, in that case, move our Web site and
> database over there too.
>
> Aside from Jeremy, there were other offers to provide shared hosting to
> add domain of “igcaucus.org”
>
> and mailing list with mailman applications and Pakistan IGF was willing to
> pick up the costs for shared initiatives.
>
>
> Whilst Jeremy had initially recommended Consumers International hosting
> the website, this was abandoned because of the difficulties that Consumers
> International would be able to give a written commitment that future
> co-coordinators would be given administrative privileges and that they
> would support the platform and raise the issue of continuity and stability.
>
>
>  Jeremy then pointed to the other option of having a "Donate" button on
> our Web site.
>
>
> In the past there was talk about making an application for a grant from a
> donor like the UN Democracy Fund, but this raised people's fears about
> over-institutionalising the IGC.
>
>
> Avri suggested that it may be good for the IGF to have funding of its own.
>
> Our website is currently hosted by APC.
>
>
> *Proposal to the List*
>
> The Options are listed for your consideration and transparency.
>
>
>
> *Option #*
>
> *Description*
>
> *Strengths*
>
> *Weaknesses*
>
> Option 1
>
> Ask another like-minded organisation to host it
>
> Cheaper, Convenient
>
> Stability, Continuity, Independence
>
> Option 2
>
> Move our mailing list to igf-online.net
>
>
>
>
>
> Option 3
>
> Hire our own dedicated virtual server where we can move our Website and
> Database
>
> Stability, Continuity, Independence, more flexibility in evolution of
> website
>
> Cost based
>
>
>
> Having discussed this at great length and noting the comments and dialogue
> from the list earlier this year our Proposal to the list is to activate
> Option 3 which is to hire our own dedicated virtual server where we can
> move our Website and Database.
>
>
>
> *Proposed Methodology Fund Raising  (FROptions)*
>
> FR Option#1
>
> Creation of Trust Account
>
> FR Option#2
>
> Creation of a Donate Button on Website using Flattr (Social Micropayments)
>
> FR Option#3
>
> Sponsorship
>
> FR Option#4
>
> Wire Transfer
>
>
>
> *Proposed Cost*
>
> *
> *
>
> Moving the website from APC’s Server and the mailing list from CPSR into
> one independent commercial web-hosting service will cost USD150 per annum.
> To guarantee service for the next three (3) years, we will need to raise
> USD500.
>
> *Note: People can anonymously donate via Option 2 and 3. The Fund Raising
> is not compulsory/mandatory and is reliant on kind donations, goodwill and
> generosity.*
>
> * *
>
> *List Consultation*
>
> As such, we are inviting your views on the matter and will close
> consultations on this matter.
>
> --
> Izumi and Sala (Coordinators)
>
>
>

-- 
Salanieta Tamanikaiwaimaro aka Sala

Tweeter: @SalanietaT
Skype:Salanieta.Tamanikaiwaimaro
Cell: +679 998 2851
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