[governance] Proposal to Merge Website and Mailing List Consultations [Administration/Logistics]

Wed Nov 16 08:53:16 EST 2011

Hi Sala, Izumi and Jeremy,
I also vote yes for all!
It was not clear for me in the methodology (FROptions) so should I assume
that the coordinators will also be the trustees/responsible for the fund?
Of course it's not a huge amount of money but yet it will need some
financial management, liability and reporting in the future...
[]s Raquel

2011/11/16 Yuliya Morenets <y.morenets at againstcybercrime.eu>

> Dear Sala,
>
> Dear Izumi,
>
> Thank you for the summary.
>
> Yes for all points.  All the best, Yuliya
>
>
> Le 16/11/2011, "Salanieta T. Tamanikaiwaimaro"
> <salanieta.tamanikaiwaimaro at gmail.com> a écrit:
>
> >Dear All,
> >
> >
> >:) Greetings from Asia Pacific! Trusting that you are all in excellent
> >health. This email is in relation to our the status of our website and
> >mailing list. Izumi and I have had discussions with Jeremy.
> >
> >
> >Kindly find the Summary enclosed and for those who are new to the list, we
> >warmly welcome you. For those who are interested in further information on
> >the range of dialogue that has taken place in the past, you have the
> option
> >of going into the archived mail via the CPSR site or read the background
> >information below the Summary.
> >
> >
> >
> >*Summary*
> >
> >*
> >*
> >
> >1.   Given that the Website is hosted by APC and the Mailing List by CPSR,
> >do you agree to have the Website and List merged?
> >
> >2.   If you agree to the merging of the website mailing list and website,
> >would you prefer to have it hosted by an independent server or rely on the
> >generosity of a like minded organisation?
> >
> >3.   What mode of fundraising would you prefer from the options listed
> >below?
> >
> >
> >The Coordinators are in favour of merging the mailing list and the website
> >and fundraising to enable the transition. We are also inclined towards
> >hosting it on an independent server.  The cost is $150US for the
> Transition
> >but to continue for 3 years, we are looking at fundraising for $500US.
> >
> >
> >
> >All in favour for merging the list and website say – AYE (YES)
> >
> >All in favour of hosting the list and website on an independent server say
> >–AYE (YES)
> >
> >All in favour for fundraising say – AYE (YES)
> >
> >
> >
> >
> >From,
> >
> >
> >Izumi and Sala (Coordinators)
> >
> >
> >
> >__________________________________________________________________________
> >
> >
> >For those who wish to read more about the context of the current
> >discussions read on:
> >
> >
> > *Background*
> >
> >On January 11, 2011, Jeremy Malcolm in his capacity as co-coordinator had
> >sought feedback from the list on the options for moving the governance
> >mailing list because the CPSR which has hosted our list is no longer
> operating
> >and cannot maintain its free service to us indefinitely.  Whilst there is
> >no immediate urgency as we have about 2 years to vacate the cpsr.orgmailing
> >list server.  We are of the view that it would be great if we could seek
> >closure on this matter shortly before the end of this year.
> >
> >Jeremy had pointed to three options around January 2011:
> >
> >.
> >1. Asking another like-minded organisation to host it.  Jeremy checked
> >with the APC who host our Web site, and they say that their mailing list
> >server runs different software (Mailman), so it would be difficult and
> >time-consuming to try to shift our archives over to their server.
> >
> >2. Move our mailing list to the igf-online.net server that hosts the IGF
> >Community Site, which is where Jeremy had created the subsidiary mailing
> >lists for our Iworking groups.  It runs the same software that we use
> >now, so migrating the list with archives intact would be fairly easy.
> >
> >3. The other option is that we raise some money and hire our own
> >dedicated virtual server.  We could, in that case, move our Web site and
> >database over there too.
> >
> >Aside from Jeremy, there were other offers to provide shared hosting to
> add
> >domain of “igcaucus.org”
> >
> >and mailing list with mailman applications and Pakistan IGF was willing to
> >pick up the costs for shared initiatives.
> >
> >
> >Whilst Jeremy had initially recommended Consumers International hosting
> the
> >website, this was abandoned because of the difficulties that Consumers
> >International would be able to give a written commitment that future
> >co-coordinators would be given administrative privileges and that they
> >would support the platform and raise the issue of continuity and
> stability.
> >
> >
> > Jeremy then pointed to the other option of having a "Donate" button on
> our
> >Web site.
> >
> >
> >In the past there was talk about making an application for a grant from a
> >donor like the UN Democracy Fund, but this raised people's fears about
> >over-institutionalising the IGC.
> >
> >
> >Avri suggested that it may be good for the IGF to have funding of its own.
> >
> >Our website is currently hosted by APC.
> >
> >
> >*Proposal to the List*
> >
> >The Options are listed for your consideration and transparency.
> >
> >
> >
> >*Option #*
> >
> >*Description*
> >
> >*Strengths*
> >
> >*Weaknesses*
> >
> >Option 1
> >
> >Ask another like-minded organisation to host it
> >
> >Cheaper, Convenient
> >
> >Stability, Continuity, Independence
> >
> >Option 2
> >
> >Move our mailing list to igf-online.net
> >
> >
> >
> >
> >
> >Option 3
> >
> >Hire our own dedicated virtual server where we can move our Website and
> >Database
> >
> >Stability, Continuity, Independence, more flexibility in evolution of
> >website
> >
> >Cost based
> >
> >
> >
> >Having discussed this at great length and noting the comments and dialogue
> >from the list earlier this year our Proposal to the list is to activate
> >Option 3 which is to hire our own dedicated virtual server where we can
> >move our Website and Database.
> >
> >
> >
> >*Proposed Methodology Fund Raising  (FROptions)*
> >
> >FR Option#1
> >
> >Creation of Trust Account
> >
> >FR Option#2
> >
> >Creation of a Donate Button on Website using Flattr (Social Micropayments)
> >
> >FR Option#3
> >
> >Sponsorship
> >
> >FR Option#4
> >
> >Wire Transfer
> >
> >
> >
> >*Proposed Cost*
> >
> >*
> >*
> >
> >Moving the website from APC’s Server and the mailing list from CPSR into
> >one independent commercial web-hosting service will cost USD150 per annum.
> >To guarantee service for the next three (3) years, we will need to raise
> >USD500.
> >
> >*Note: People can anonymously donate via Option 2 and 3. The Fund Raising
> >is not compulsory/mandatory and is reliant on kind donations, goodwill and
> >generosity.*
> >
> >* *
> >
> >*List Consultation*
> >
> >As such, we are inviting your views on the matter and will close
> >consultations on this matter.
> >
> >--
> >Izumi and Sala (Coordinators)
> ____________________________________________________________
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