[governance] Fwd: [kictanet] Extension of the deadline for IGF workshop proposal submissions

Thu Apr 14 15:53:37 EDT 2011

gives us more time to organise!

---------- Forwarded message ----------
From: Alice Munyua <alice at apc.org>
Date: Thu, Apr 14, 2011 at 10:11 PM
Subject: [kictanet] Extension of the deadline for IGF workshop
proposal	submissions
To: dogwallah at gmail.com
Cc: DigAfrica at yahoogroups.com, KICTAnet ICT Policy Discussions
<kictanet at lists.kictanet.or.ke>

Dear all,

Please note deadline for submission of workshop proposals for the IGF
taking place in September 27-30 in Nairobi has been extended to April
22nd.

best

Alice
----------------------

The Sixth Annual IGF Meeting will be held in Nairobi on 27-30
September 2011 at the United Nations Office at Nairobi (UNON) Gigiri.
The proposed main theme of the meeting is: 'Internet as a catalyst for
change: access, development, freedoms and innovation'.
The call for workshop proposals deadline  has now been extended to
22nd April 2011

Steps to submitting proposals see here: http://www.intgovforum.org/cms/w2011

and below

Thank you and looking forward to those proposals.

p.s no payment required to propose and organize a workshop during the IGF

Best

Alice

------------------

Steps to submitting proposals

Log in to the IGF Website with your username and password
If you do not have a username and password you can register here:
http://www.intgovforum.org/cms/component/user/register
Once you have logged in click the menu item: Workshops ---> New Proposal.
Once your proposal is submitted you can edit your proposal by going to
the  "Manage your proposals" menu item under the Workshops menu

The template for submitting can be viewed below. Proposals should
respect the organizational principles and criteria for the selection
of workshops. The Multistakeholder Advisory Group (MAG) will assess
the proposals. The final schedule will be determined in light of the
number of proposals submitted.

Organizational Principles

The guiding organizational principle for holding workshops is the
multi-stakeholder approach. Geographical diversity is an equally
relevant factor.
All proposals fulfilling the selection criteria and using the template
will be posted on the IGF Web site.
Proposals should preferably be submitted in English. 15 April 2011 is
set as the final deadline for submitting proposals.
Interested parties are encouraged to submit their proposals as early
as possible, as the selection process will take place on an ongoing
basis. An early decision will facilitate the planning of workshops.
The rooms reserved for workshops and all equipment, including a screen
and a PC or laptop for projections and a projector (XGA/SVGA Data),
will be available free of charge. Details related to the logistics
will be made available in due course. No Secretariat funding is
available for the organization of workshops.
Workshops should have a plan of incorporating remote participation
into their sessions and organizers should identify a remote moderator.
The workshops will be Web cast and have live transcription.
There will be no interpretation provided for workshops.  If
interpretation is desired the workshop organizers are free to make
their own arrangements in coordination with the IGF Secretariat. The
organizers will be responsible for all associated costs.

 Selection criteria

Relevance to the main themes and sub-themes. Priority will be given to
proposals related to the main themes and relation to the theme
questions.
Demonstratively proposed or organized following the multi-stakeholder
principle (e.g. at least three relevant stakeholder groups being
represented in the organization of the workshop).
Capacity to improve understanding of the IGF themes and topics.
Proven experience, expertise and capacity to manage the staging of the
workshop, including the raising of funds necessary to do so.
Timeliness, completeness and adherence to deadlines.
The provision of background papers.
Developing country support
Gender balance
Balance of speakers to participant discussion in the design of the
workshop; that is, the degree of interaction planned
Youth participation
Suitability for remote participation, for example linkages to a hub event.
A name of a remote moderator is also required for each workshop.

Content and format

They are two general workshop types:

- Feeder workshops: which will focus on the specific issues relevant
to the Nairobi meeting themes and will act as leaders to the relevant
main sessions. These workshops should also address themselves in part
to one or some of the questions of its main session. As was done in
previous years in the relevant main sessions, the moderators of these
sessions will call on the feeder workshop rapporteurs to relate the
viewpoints expressed in the workshops. Each feeder workshop will be
asked to assign a rapporteur whose role will include attending the
relevant main session, giving a brief overview of the session's
discussions and take part in a one hour round table session that will
immediately proceed the main session on that topic. They should also
be available to act as a resource to the moderators of the relevant
main session. To the extent possible participants from the feeder
workshops are also encouraged to attend the main sessions related to
the feeder workshops in order to broaden the discussions on the
sub-themes of the sessions.

- Other workshops: Workshops on other topics of relevance to Internet
Governance.

(More details to both these types of workshops are available in the
draft programme paper.)

Workshops dealing with topics that are addressed in the main meeting
will not be scheduled at the same time as the main meeting.
Workshops should explore a theme from different angles and different
stakeholders' perspectives. Pure advocacy workshops will not be
considered.
All workshops will be Webcast and have realtime transcription.
Workshops should respect the general format of meetings and should be
structured to be interactive, allowing a large portion of their time
for open discussion and interaction with meeting attendees, such as a
Q&A session. They could include keynote presentations, moderated
panels and discussions both from the floor and from remote
participants. Workshops should be designed with the format that is
most appropriate to the particular topic under discussion.

Template for submitting proposals

An online form will be made available shortly for the submission of
workshop proposals containing the following questions:

Question 1: Title of proposed workshop.
Question 2: Please provide a concise description of the proposed workshop.
Question 3: Which of the five broad IGF Themes or the Cross-Cutting
Priorities does your workshop fall under?
Question 4a: Have you, or any of your co-organizers, organized an IGF
workshop before?
Question 4b: If so, please provide the link(s) to the report(s):
Question 5: Provide the names and affiliations of the panellists you
are planning to invite.
Question 5b: Name of Remote Moderator.
Question 6: Provide the name of the organizer(s) of the workshop and
their affiliation to various stakeholder groups. (Please note that
workshops are expected to adhere to the multistakeholder principle,
including geographical and gender diversity and to provide different
perspectives on the issues under discussion.)

Proposals should not exceed 1000 words.

Workshop organizers are encouraged to read the draft programme paper
before submitting their workshops.

Additional information

Contact Person:
Contact person's phone number:
Contact Person's E-mail Address:

Reporting

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