[governance] Vote on proposed amendment to IGC charter:

Mon Aug 24 12:40:23 EDT 2009

Dear Ginger:

Your answer raises a separate question.

Do you mean here that only people who actually voted in the last coordinator election will be entitled to vote on this amendment, or that those who were entitled to vote at that time will be entitled now?  

There could be quite a substantial difference.

David Souter

----- Start Original Message -----
Sent: Mon, 24 Aug 2009 11:56:00 -0430
From: Ginger Paque <gpaque at gmail.com>
To: "'governance at lists.cpsr.org'" <governance at lists.cpsr.org>
Subject: Re: [governance] Vote on proposed amendment to IGC charter:
 requirement

> 
> Hello Charity and all. I am replying to the list, because several people
have had this same question.

The requirement for voting for a proposed amendment to the charter is
different from an election, for instance, of a co-coordinator. The
Charter states that **The membership requirements for amending the
charter are based on the most currently available voters list. In
amending the charter, everyone who voted in the previous election will be
deemed a member for amending the charter."**  That list is at
http://www.igcaucus.org/node/12/%253Cbr%2520/%253E.

A "normal" election requires, as you note, that one be a member for at
least two months. As I understand it, in order to take part in a vote on
a charter amendment, you must have voted in the previous election, in
this case, the last co-coordinator election in December, 2008.

Please correct me if I am wrong.

If anyone has other questions, or would like any clarification, please
post them.

Thanks! Best, Ginger

Charity Gamboa wrote:

  Hi Ginger,

  I joined IGC January 2009.  Please correct me if I am wrong if I
  assumed that when you are a member for at least 2 months with the IGC
  you can vote. It says in the Charter that "Each person who is
  subscribed to the list at least two (2) months before the election
  will be given a voter account." The list of IGC members was last
  updated January 29 but I do not see my name as member of that list.
  Does this mean then that I cannot vote? Or basically I am not a
  member of IGC because I am not on the list? Will definitely
  appreciate any clarifications.

  Thanks! :)

  Regards,
  Charity

  On Mon, Aug 24, 2009 at 5:31 AM, Ginger Paque <gpaque at gmail.com>
  wrote:

    Dear IGC members,

    A proposal has been made for amendment to the IGC charter (please
    see full details below and attached).

    IGC members should currently be discussing the proposed amendment
    on the list in case there are any doubts or opinions they would
    like to express.

    The Charter states that The membership requirements for
    amending the charter are based on the most currently available
    voters list. In amending the charter, everyone who voted in the
    previous election will be deemed a member for amending the
    charter."  That list is at
    http://www.igcaucus.org/node/12/%253Cbr%2520/%253E.

    Since approval of any amendment requires a two-thirds approval,
    please be sure to vote, whatever your decision may be. This is a
    good way to keep the IGC on track by exercising your right and
    obligation to vote.

    Each person sent a ballot paper will be asked first to affirm
    whether they are a member of civil society. Only civil society
    members are entitled to vote. You will be given a choice of
    "yes", "no" or "abstain" to show your agreement or non-agreement
    with the proposed amendment. If you prefer not to vote, please
    use the "abstain" option  that allows us to keep you on the
    updated membership list as a current member.

    The ballot will be a secret ballot. The ballot will be open for
    two weeks (until September 15th). An announcement of the results
    will be made as soon as possible thereafter. You should expect to
    receive a ballot paper before Wednesday next week (September
    2nd), possibly earlier. If you believe you are entitled to vote
    and have not received a ballot paper by then please contact me
    directly.

    Many thanks to Dr. Derrick Cogburn for once again accepting the
    task of running this electronic ballot procedure for the IGC.

    Regards,

    Ginger Paque
    for
    Ginger Paque and Ian Peter
    IGC Co-coordinators

    To the IGC Caucus and IGC Caucus Coordinators:

    According to the IGC Charter, Amendments to the Charter are made
    according to the following process:

    This charter can be amended at any time as proposed by no fewer
    than ten (10) members and as approved by no less than two-thirds (2/3)
    of the members of the IGC. The membership requirements for amending
    the charter are based on the most currently available voters list.
    In amending the charter, everyone who voted in the previous election 
    will be
    deemed a member for amending the charter.

    Because of the events on the list over the last month or longer, the
    undersigned have decided to propose Posting Rule amendments to the 
    charter (attached to this email) that will make it less problematic to 
    deal with disruptive behavior on the IG Caucus list in the future.  Part 
    of the problem we are trying to remedy is the fact that the sole 
    responsibility rests with the coordinators without them having any clear 
    guidelines or
    assistance.

    In proposing these amendments we looked at RFC 3683 "A Practice for
    Revoking Posting Rights to IETF Mailing Lists    " 
    http://www.ietf.org/rfc/rfc3683.txt
      RFC 3934 and  "    Updates to RFC 2418 Regarding the Management of IETF
    Mailing Lists"     http://www.ietf.org/rfc/rfc3934.txt    , as well as the
    rules currently in effect for ICANN's GA List for guidance.

    The proposed amendment contains the following elements:

    - statement of the purpose of the IGC list
    - set of guidelines for decorum on the IGC list and any other IGC
    lists that may be created
    - description of inappropriate postings for IGC list(s)

    We are also proposing that the coordinators can create, if they desire
    to do so, an advisory body to help them in determining when the
    posting rules have been infringed.  The decision and responsibility of
    when to take action is, however, still left with the coordinators.

    If this charter amendment is accepted by a 2/3 vote of the current
    members, action for suspension of removal can be initiated in the
    following manner:

    a. the coordinators decide on their own that action needs to be taken
    b. the advisory group recommends it to coordinators and they agree
    that action needs to be taken
    c. a group of 20 IGC members publicly petitions the coordinators to
    consider action and the coordinators agree actions should be taken

    The appeals mechanism remains the same as it is in the current charter:

    > ? Any decision for suspension can be appealed.
    > Any decision to remove someone from the list will
    > call for an automatic appeal by the appeals team.

    Signed by the following members of the IGC as listed on     http://www.igcaucus.org/    

    Carlos A.Afonso
    Vittorio Bertola
    Wilie Curie
    Avri Doria (co-author)
    Wiliam Drake
    Bret Fausett
    Robin Gross
    Michael Gurstein
    Jeanette Hofmann (co-author)
    Wolfgang Kleinwächter
    Jeremy Malcolm
    Lee W. McKnight
    Jacqueline A. Morris
    Adam Peake
    Parminder Singh
    David Souter
    Christopher Wilkinson

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