[governance] Voting process for co-coordinator election

[Adam Peake]

Parminder, thank you.

One comment below:


>Hi All
>
>The voting for a new co-coordinator of IGC to 
>replace Vittorio will take place through a web 
>based system between 10th and 17th August. The 
>result will be announced on the 19th.
>
>The two candidates are David Goldstein and Ian 
>Peter, whom I thank for volunteering for this 
>important organizational responsibility.
>
>The voting will be conducted by me, as directed 
>by the charter 
>(<http://www.igcaucus.org/IGC-charter_final-061014.html>http://www.igcaucus.org/IGC-charter_final-061014.html 
>), with the help of Derrick Cogburn of Syracuse 
>University who has offered the software he has 
>earlier used for GigaNet elections, and also to 
>administer the voting process.
>
>Each person subscribed to the governance list as 
>on June 7th 2008 ( i.e. two months prior to the 
>start of the election process) will be sent an 
>email with information on the voting process, 
>conditions etc along with a unique web-link that 
>takes the person to a secure website. The list 
>subscriber will then be given the option to 
>affirm/ accept membership of the caucus by 
>subscribing to the charter (as per the charter¹s 
>provisions for the voting process). On such 
>positive affirmation, the person will be taken 
>to the ballot page where the vote can be cast by 
>ticking against one of the two candidates. A 
>Œnone of the above¹ option will also be 
>available.
>
>A vote once cast cannot be changed.
>
>While we strongly encourage everyone to vote as 
>a sign of ones active engagement with the 
>caucus, voting is not compulsory for retaining 
>caucus membership, i.e. if one is already on the 
>caucus members list ( see 
><http://www.igcaucus.org/members-080721.html>www.igcaucus.org/members-080721.html 
>). However, it is important to note that, as per 
>the charter¹s provisions on charter amendments, 
>one has to have voted in the previous election 
>to be able to vote at any charter amendment 
>process. Therefore, to have voting rights in any 
>charter amendment process (but not for any other 
>voting process) that may come before the next 
>election, one HAS to vote in this election.
>


This being so, could the ballot please include 
the option to vote for "none of the above" in 
addition to the two candidates.  I do not mean to 
imply any disapproval of either David or Ian (I 
intend to vote for both early and often :-) ) but 
simply as an opportunity for anyone who cannot 
decide (whatever) to remain on the voting 
register.

Thanks,

Adam




>As per the charter, all voting will be open, 
>unless specifically declared to be secret, for 
>which reason(s) have to be stated. I declare 
>that the present voting will be secret. The 
>reason for this is that the process involves 
>individuals making a choice between two 
>colleague individuals and that has the 
>likelihood of leaving an avoidable trace on 
>inter-personal relationships in the group. 
>Moreover, in my opinion, there is no special 
>imperatives of transparency and openness, in 
>this case, which will be met by an open vote.
>
>The voting process is completely anonymous, no 
>names are associated with the voting.  The IP 
>address is captured and stored in a database, 
>but is not accessed by the voting process 
>administrator (Derrick). Derrick, but not I, 
>will be able to see the aggregated results as 
>they come in, However, to repeat, no one will be 
>able to see or know any voter¹s specific voting 
>choice.
>
>Derrick will technically be able to access 
>information on whether anyone has cast one¹s 
>vote or not. This information will however not 
>actually be accessed during the process
>
>At the end of the process, on the 19th, along 
>with the result, a list of voters will be 
>published. Those among them who are not 
>currently on the members¹ list will be added to 
>the standing list since during the process of 
>voting they would have accepted membership by 
>subscribing to the charter.
>
>The elected co-coordinator will take charge 
>immediately on the announcement of the result, 
>and Vittorio will cease to be a co-coordinator.
>
>I also declare that I have satisfied myself 
>about the security and trustworthiness of the 
>voting process, to the levels that in my 
>understanding are required and adequate for the 
>current purpose.
>
>The email creating a voters account will be sent 
>out on 10th August and the voting will close at 
>midnight ­ GMT - of 17th ­ 18th August.
>
>If needed, I will add more information to the 
>above by tomorrow. Meanwhile, clarifications are 
>welcome.
>
>Parminder
>
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