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<DIV>Below is an email just sent to the IGF Secretariat outlining the CSCG
nominations for this event. Many thanks to those who applied to attend
representing civil society.</DIV>
<DIV> </DIV>
<DIV>Ian Peter</DIV>
<DIV> </DIV>
<DIV>COPY OF EMAIL FOLLOWS</DIV>
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<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">Dear Chengetai,</SPAN></P>
<H2 style="BACKGROUND: white; MARGIN: 3.75pt 0cm 7.5pt; LINE-HEIGHT: 18pt"><FONT
size=3><SPAN
style="FONT-FAMILY: ; mso-ascii-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-weight: bold"><FONT
style="FONT-WEIGHT: normal">We are pleased to forward the names of civil society
representatives </FONT><SPAN style="mso-spacerun: yes"><FONT
style="FONT-WEIGHT: normal"> </FONT></SPAN><FONT
style="FONT-WEIGHT: normal">nominated for the IGF </FONT></SPAN><SPAN
style="FONT-FAMILY: ; COLOR: ; mso-ascii-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-themecolor: text1"><FONT
style="FONT-WEIGHT: normal">Retreat on Advancing the 10-Year Mandate of the
Internet Governance Forum </FONT></SPAN><SPAN
style="FONT-FAMILY: ; mso-ascii-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-weight: bold"><FONT
style="FONT-WEIGHT: normal">on 14-16 July 2016.</FONT></SPAN></FONT></H2>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt"></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">Our understanding is that you want from us 2
designated participants, plus 3-4 additional nominees. This is in addition to
the MAG member’s nomination of <B style="mso-bidi-font-weight: normal">Lea
Kaspar</B>, which you will already be aware of.</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt"></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">Our two designated attendees are:</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><B
style="mso-bidi-font-weight: normal"><SPAN style="LINE-HEIGHT: 12pt">1. Stuart
Hamilton</SPAN></B><SPAN style="LINE-HEIGHT: 12pt"> – Netherlands -</SPAN><SPAN
style='COLOR: ; LINE-HEIGHT: 12pt; mso-bidi-font-family: tahoma; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'>Deputy
Secretary General, International Federation of Library Associations and
Institutions (IFLA)</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><B
style="mso-bidi-font-weight: normal"><SPAN style="LINE-HEIGHT: 12pt">2<SPAN
style="mso-spacerun: yes"> </SPAN>Anriette Esterhuysen</SPAN></B><SPAN
style="LINE-HEIGHT: 12pt"> – South Africa – Executive Director, Association for
Progressive Communications (APC)</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt"></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">Our additional nominations are:</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><B
style="mso-bidi-font-weight: normal"><SPAN style="LINE-HEIGHT: 12pt">3. Jac S M
Kee</SPAN></B><SPAN style="LINE-HEIGHT: 12pt"> – Malaysia – Manager Women’s
Rights Program, APC</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><B
style="mso-bidi-font-weight: normal"><SPAN style="LINE-HEIGHT: 12pt">4. Cisse
Kane</SPAN></B><SPAN style="LINE-HEIGHT: 12pt"> -Senegal - Chair, </SPAN><SPAN
lang=EN-US style="LINE-HEIGHT: 12pt; mso-ansi-language: en-us">African Civil
Society on the Information Society (ACSIS)</SPAN><SPAN
style="LINE-HEIGHT: 12pt"></SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><B
style="mso-bidi-font-weight: normal"><SPAN style="LINE-HEIGHT: 12pt">5. Analia
Apsis</SPAN></B><SPAN style="LINE-HEIGHT: 12pt"> – Argentina – Co-coordinator,
Internet Governance Caucus</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><B
style="mso-bidi-font-weight: normal"><SPAN style="LINE-HEIGHT: 12pt">6. Renata
Ribeiro</SPAN></B><SPAN style="LINE-HEIGHT: 12pt"> – Brazil - IT Professor,
</SPAN><SPAN
style='BACKGROUND-IMAGE: none; BACKGROUND-REPEAT: repeat; BACKGROUND-ATTACHMENT: scroll; BACKGROUND-POSITION: 0% 0%; COLOR: ; LINE-HEIGHT: 12pt; mso-bidi-font-family: "Lucida Sans Unicode"'><FONT
color=#222222>Federal University of Ceará, Brazil.</FONT></SPAN></SPAN><SPAN
style="LINE-HEIGHT: 12pt"></SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt"></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">I believe you will have biographical details of all of
these nominations, as we believe they all also applied by your online system;
but please contact us if you need further information on any of these
applicants.</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">These names have been selected after following as best
possible in the time available our established procedures, which are outlined at
http://www.internetgov-cs.org/procedures. They were chosen from 10 people who
made direct contact with us seeking endorsement as civil society
representatives. (Their names are included in Appendix A).</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">We commend these excellent representatives of civil
society to you.</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">Additionally, and in the spirit of co-operation to
ensure the best possible representivity for civil society stakeholders as such
events, I wonder if you could take on board the following suggestions on
conducting future such exercises, and circulate these to relevant
colleagues?</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">The recommendations are based on the best practice we
have observed with other organisations in selecting multistakeholder
representatives. We are aware that on this occasion there have been some
problems with the way this event was announced, but we will keep our comments to
some positive suggestions on procedures for selecting applicants.</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt"></SPAN> </P>
<P class=MsoListParagraphCxSpFirst
style="MARGIN: 0cm 0cm 0pt 36pt; LINE-HEIGHT: 13pt; TEXT-INDENT: -18pt; mso-list: l0 level1 lfo1"><SPAN
style="LINE-HEIGHT: 12pt; mso-bidi-font-family: calibri; mso-bidi-theme-font: minor-latin"><SPAN
style="mso-list: ignore">1.<SPAN
style="FONT-FAMILY: ; LINE-HEIGHT: normal"><FONT
face="Times New Roman">
</FONT></SPAN></SPAN></SPAN><SPAN style="LINE-HEIGHT: 12pt">The process you ran
necessitated all civil society applicants applying via your advertised
procedures, and then separately to us. Most organisations these days run a
transparent process whereby applications details are shared with stakeholder
groups. This is not a privacy problem if people are advised beforehand. We
commend this method to you as one which is easier for applicants, and also
allows for better sharing of information towards selecting the best possible
candidates.</SPAN></P>
<P class=MsoListParagraphCxSpMiddle
style="MARGIN: 0cm 0cm 0pt 36pt; LINE-HEIGHT: 13pt; TEXT-INDENT: -18pt; mso-list: l0 level1 lfo1"><SPAN
style="LINE-HEIGHT: 12pt; mso-bidi-font-family: calibri; mso-bidi-theme-font: minor-latin"><SPAN
style="mso-list: ignore">2.<SPAN
style="FONT-FAMILY: ; LINE-HEIGHT: normal"><FONT
face="Times New Roman">
</FONT></SPAN></SPAN></SPAN><SPAN style="LINE-HEIGHT: 12pt">An unusual feature
of the way this selection was managed is that we needed to tell you our
selections at the same time as you were still receiving applications (our
deadline was the same as the applicant’s deadline). This was further complicated
by the MAG members selecting their representative at the same time. May we
suggest that, in allocating timeframes for such processes, you allow a period of
time after individual nominations have closed to receive stakeholder group
nominations? This makes for a less messy process all round.</SPAN></P>
<P class=MsoListParagraphCxSpLast
style="MARGIN: 0cm 0cm 10pt 36pt; LINE-HEIGHT: 13pt; TEXT-INDENT: -18pt; mso-list: l0 level1 lfo1"><SPAN
style="LINE-HEIGHT: 12pt; mso-bidi-font-family: calibri; mso-bidi-theme-font: minor-latin"><SPAN
style="mso-list: ignore">3.<SPAN
style="FONT-FAMILY: ; LINE-HEIGHT: normal"><FONT
face="Times New Roman">
</FONT></SPAN></SPAN></SPAN><SPAN style="LINE-HEIGHT: 12pt">We understand that,
in finalising stakeholder representatives, you wish to ensure that you achieve
the best possible gender and geographic balance across stakeholder groups. Your
process for doing this on this and other occasions has been to make final
selections yourselves without further consultation with stakeholder groups. This
can sometimes be problematic, as you cannot possibly be aware of the
ramifications of some such choices within stakeholder groups.</SPAN></P>
<P class=MsoNormal
style="MARGIN: 0cm 0cm 10pt 35.45pt; LINE-HEIGHT: 13pt; TEXT-INDENT: -17.45pt"><SPAN
style="LINE-HEIGHT: 12pt"><SPAN
style="mso-spacerun: yes"> </SPAN>The way
other organisations have handled this is to arrange a simultaneous phone hookup
with representatives of stakeholder groups to discuss such final balance issues.
You will find that we actually work quite well together in such circumstances,
and we believe that the results will be more acceptable to stakeholder groups if
this quick final consultation is included. This is also more aligned with the
recommendation of the Working Group on Improvements to the IGF, later endorsed
by the UN General Assembly, seeking self-management of stakeholder
representative processes by respective stakeholder groups. Your current
practices need to move further in this direction.</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">We offer the above suggestions in the spirit of
co-operation with you, as we also want to see the best possible representation
of stakeholders. And again, we offer our services to work with you and other
stakeholder groups to refine procedures to ensure more acceptable and more
representative results.</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt"></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">Sincerely,</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt"></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">Ian Peter – Independent Chair, Internet Governance
Civil Society Coordination Group (CSCG)</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="COLOR: ; LINE-HEIGHT: 10pt; mso-ascii-font-family: calibri; mso-hansi-font-family: calibri">(The
Civil Society Coordination Group (CSCG) exists solely to ensure a coordinated
civil society response and conduit when it comes to making civil society
appointments to outside bodies. It comprises representatives of the coalition
members of the Best Bits, Association for Progressive Communications, Internet
Governance Caucus, Just Net Coalition, and Non-Commercial Stakeholders Group of
ICANN. Together the reach of these groups extends to many hundreds of
non-governmental organisations, as well as a much greater number of individuals.
)</SPAN></SPAN><SPAN style="LINE-HEIGHT: 10pt"></SPAN></P><SPAN
style='FONT-FAMILY: ; LINE-HEIGHT: 12pt; mso-ascii-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: calibri; mso-fareast-language: en-us; mso-ansi-language: en-au; mso-bidi-theme-font: minor-bidi; mso-fareast-theme-font: minor-latin; mso-bidi-language: ar-sa'><BR
style="PAGE-BREAK-BEFORE: always; mso-special-character: line-break"
clear=all></SPAN>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt"></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt"></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">APPENDIX ONE –</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt"></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 10pt; LINE-HEIGHT: 13pt"><SPAN
style="LINE-HEIGHT: 12pt">APPLICANTS ASSESSED</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt; LINE-HEIGHT: normal"><SPAN
style='COLOR: ; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'>Analia
Apsis * </SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt; LINE-HEIGHT: normal"><SPAN
style='COLOR: ; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'>Tijani
Ben Jemaa</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt; LINE-HEIGHT: normal"><SPAN
style='COLOR: ; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'>Deborah
Brown</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt; LINE-HEIGHT: normal"><SPAN
style='COLOR: ; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'>Anriette
Esterhuysen **</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt; LINE-HEIGHT: normal"><SPAN
style='COLOR: ; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'>Stuart
Hamilton **</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt; LINE-HEIGHT: normal"><SPAN
style='COLOR: ; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'>Cisse
Kane *</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt; LINE-HEIGHT: normal"><SPAN
style='COLOR: ; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'><SPAN
style="mso-spacerun: yes"> </SPAN>Jac SM Kee *</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt; LINE-HEIGHT: normal"><SPAN
style='COLOR: ; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'>Remmy
Nweke</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt; LINE-HEIGHT: normal"><SPAN
style='COLOR: ; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'>Renata
Ribeiro *</SPAN></P>
<P class=MsoNormal style="MARGIN: 0cm 0cm 0pt; LINE-HEIGHT: normal"><SPAN
style='COLOR: ; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'><SPAN
style="mso-spacerun: yes"> </SPAN>Klaus Stoll<BR
style="mso-special-character: line-break"><BR
style="mso-special-character: line-break"></SPAN></P>
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style='COLOR: ; mso-bidi-font-family: "Times New Roman"; mso-fareast-font-family: "Times New Roman"; mso-fareast-language: en-au'><BR>
<BR><BR> <BR> </SPAN></P>
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