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Just a quick reminder--it is important that everyone who is entitled to
vote on the upcoming charter amendment proposal do so, no matter how
they vote, or even if they choose to abstain on the ballot.<br>
<br>
The short version: <br>
The ballot will be a secret ballot. The ballot will be open for two
weeks (until September 15th). An announcement of the results will be
made as soon as possible thereafter. You should expect to receive a
ballot paper before Wednesday next week (September 2nd), possibly
earlier. If you believe you are entitled to vote and have not received
a ballot paper by then please contact me directly.<br>
<br>
The ballot email from Derrick will contain clear instructions on how to
cast your vote.<br>
<br>
The long version below and attached.<br>
<br>
Regards,<br>
Ginger<br>
<br>
Dear IGC members,<br>
<br>
A proposal has been made for amendment to the IGC charter (please see
full details below and attached).<br>
<br>
IGC members should currently be discussing the proposed amendment on
the list in case there are any doubts or opinions they would like to
express.<br>
<br>
The Charter states that “The membership requirements for amending the
charter are based on the most currently available voters list. In
amending the charter, everyone who voted in the previous election will
be deemed a member for amending the charter." That list is at
<a moz-do-not-send="true" class="moz-txt-link-freetext"
href="http://www.igcaucus.org/node/12/%253Cbr%2520/%253E">http://www.igcaucus.org/node/12/%253Cbr%2520/%253E</a>.<br>
<br>
Since approval of any amendment requires a two-thirds approval, please
be sure to vote, whatever your decision may be. This is a good way to
keep the IGC on track by exercising your right and obligation to vote.<br>
<br>
Each person sent a ballot paper will be asked first to affirm whether
they are a member of civil society. Only civil society members are
entitled to vote. You will be given a choice of "yes", "no" or
"abstain" to show your agreement or non-agreement with the proposed
amendment. If you prefer not to vote, please use the "abstain" option –
that allows us to keep you on the updated membership list as a current
member.<br>
<br>
The ballot will be a secret ballot. The ballot will be open for two
weeks (until September 15th). An announcement of the results will be
made as soon as possible thereafter. You should expect to receive a
ballot paper before Wednesday next week (September 2nd), possibly
earlier. If you believe you are entitled to vote and have not received
a ballot paper by then please contact me directly.<br>
<br>
Many thanks to Dr. Derrick Cogburn for once again accepting the task of
running this electronic ballot procedure for the IGC.<br>
<br>
Regards,<br>
<font size="4"><font face="Calibri, Verdana, Helvetica, Arial"><span
style="font-size: 11pt;"><small><tt><br>
</tt></small></span></font></font><font size="4"><span
style="font-size: 11pt;"><small><big>Ginger Paque<br>
for<br>
Ginger Paque and Ian Peter<br>
IGC Co-coordinators</big></small></span></font><font size="4"><font
face="Calibri, Verdana, Helvetica, Arial"><span
style="font-size: 11pt;"><br>
</span></font></font><br>
<br>
<br>
<br>
<pre>To the IGC Caucus and IGC Caucus Coordinators:
According to the IGC Charter, Amendments to the Charter are made
according to the following process:
This charter can be amended at any time as proposed by no fewer
than ten (10) members and as approved by no less than two-thirds (2/3)
of the members of the IGC. The membership requirements for amending
the charter are based on the most currently available voters list.
In amending the charter, everyone who voted in the previous election
will be
deemed a member for amending the charter.
Because of the events on the list over the last month or longer, the
undersigned have decided to propose Posting Rule amendments to the
charter (attached to this email) that will make it less problematic to
deal with disruptive behavior on the IG Caucus list in the future. Part
of the problem we are trying to remedy is the fact that the sole
responsibility rests with the coordinators without them having any clear
guidelines or
assistance.
In proposing these amendments we looked at RFC 3683 "A Practice for
Revoking Posting Rights to IETF Mailing Lists<a moz-do-not-send="true"
class="moz-txt-link-rfc2396E"
href="http://www.ietf.org/rfc/rfc3683.txtRFC3934and">"
http://www.ietf.org/rfc/rfc3683.txt
RFC 3934 and "</a>Updates to RFC 2418 Regarding the Management of IETF
Mailing Lists" <a moz-do-not-send="true" class="moz-txt-link-freetext"
href="http://www.ietf.org/rfc/rfc3934.txt">http://www.ietf.org/rfc/rfc3934.txt</a>, as well as the
rules currently in effect for ICANN's GA List for guidance.
The proposed amendment contains the following elements:
- statement of the purpose of the IGC list
- set of guidelines for decorum on the IGC list and any other IGC
lists that may be created
- description of inappropriate postings for IGC list(s)
We are also proposing that the coordinators can create, if they desire
to do so, an advisory body to help them in determining when the
posting rules have been infringed. The decision and responsibility of
when to take action is, however, still left with the coordinators.
If this charter amendment is accepted by a 2/3 vote of the current
members, action for suspension of removal can be initiated in the
following manner:
a. the coordinators decide on their own that action needs to be taken
b. the advisory group recommends it to coordinators and they agree
that action needs to be taken
c. a group of 20 IGC members publicly petitions the coordinators to
consider action and the coordinators agree actions should be taken
The appeals mechanism remains the same as it is in the current charter:
> ? Any decision for suspension can be appealed.
> Any decision to remove someone from the list will
> call for an automatic appeal by the appeals team.
Signed by the following members of the IGC as listed on
<a moz-do-not-send="true" class="moz-txt-link-freetext"
href="http://www.igcaucus.org/">http://www.igcaucus.org/</a>
Carlos A.Afonso
Vittorio Bertola
Wilie Curie
Avri Doria (co-author)
Wiliam Drake
Bret Fausett
Robin Gross
Michael Gurstein
Jeanette Hofmann (co-author)
Wolfgang Kleinwächter
Jeremy Malcolm
Lee W. McKnight
Jacqueline A. Morris
Adam Peake
Parminder Singh
David Souter
Christopher Wilkinson
</pre>
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