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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Shaila<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Yes, I will get a para on each out by
tomorrow.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I have also to address Bill’s earlier
email offering some suggestions and posing some queries on the process.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>In regard to that email,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I intend not to ask for a statement of
candidature, but only provide a brief bio.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>And yes this should have been announced as
a part of election process – the new co-coordinator will be elected for 2
years. His tenure will overlap briefly with mine, and then a new co-coordinator
will be elected (in my place). The responsibility of taking decisions and
choosing time/ schedule for this next election will exclusively be with the
co-coordinator elected in this election (and not jointly with him and me),
which is of course subject to appeal with the appeals committee.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Beyond this on the issue of how the yearly
election schedule is at present out of step with what was originally stated in
the charter, and what may be done about it, I will give my comments after this
elections<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Parminder <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div style='border:none;border-left:solid blue 1.5pt;padding:0in 0in 0in 4.0pt'>
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face="Times New Roman"><span style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
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<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> shaila mistry
[mailto:shailam@yahoo.com] <br>
<b><span style='font-weight:bold'>Sent:</span></b> Friday, August 08, 2008 2:38
AM<br>
<b><span style='font-weight:bold'>To:</span></b> governance@lists.cpsr.org<br>
<b><span style='font-weight:bold'>Subject:</span></b> Re: [governance] Voting
process for co-coordinator election</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Hi Parminder<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Will you be sending out a paragraph on each of
the candidates or will this be accompanying the ballot itself . Might be
useful for those who do not know either candidate or too polite to ask.<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> <o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Thanks <o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'> Shaila Rao Mistry<o:p></o:p></span></font></p>
</div>
<div>
<div>
<p class=MsoNormal><strong><b><font size=2 color="#7f007f"
face="Comic Sans MS"><span style='font-size:10.0pt;font-family:"Comic Sans MS";
color:#7F007F'>be as a well......sure and limitless....</span></font></b></strong><b><font
size=2 color="#7f007f" face="Comic Sans MS"><span style='font-size:10.0pt;
font-family:"Comic Sans MS";color:#7F007F;font-weight:bold'><br>
<strong><b><font face="Comic Sans MS"><span style='font-family:"Comic Sans MS"'>but
as time befits.....assume other forms .... </span></font></b></strong></span></font></b><strong><b><font
color="#40007f" face="Comic Sans MS"><span style='font-family:"Comic Sans MS";
color:#40007F'> <o:p></o:p></span></font></b></strong></p>
<div>
<p class=MsoNormal><font size=3 color="#7f007f" face="Comic Sans MS"><span
style='font-size:12.0pt;font-family:"Comic Sans MS";color:#7F007F'> </span></font><font
color="#7f007f"><span style='color:#7F007F'><o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><b><font size=3 color="#40007f" face="Comic Sans MS"><span
style='font-size:12.0pt;font-family:"Comic Sans MS";color:#40007F;font-weight:
bold'> <o:p></o:p></span></font></b></p>
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<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><br>
<br>
--- On <b><span style='font-weight:bold'>Wed, 8/6/08, Parminder <i><span
style='font-style:italic'><parminder@itforchange.net></span></i></span></b>
wrote:<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>From: Parminder
<parminder@itforchange.net><br>
Subject: [governance] Voting process for co-coordinator election<br>
To: governance@lists.cpsr.org<br>
Date: Wednesday, August 6, 2008, 8:11 PM<o:p></o:p></span></font></p>
<div id=yiv1453507267>
<div>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>Hi All</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
</div>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>The voting
for a new co-coordinator of IGC to replace Vittorio will take place through a
web based system between 10<sup>th</sup> and 17<sup>th</sup> August. The
result will be announced on the 19<sup>th</sup>.</span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>The two
candidates are David Goldstein and Ian Peter, whom I thank for volunteering
for this important organizational responsibility. </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>The voting
will be conducted by me, as directed by the charter (<a
href="http://www.igcaucus.org/IGC-charter_final-061014.html" target="_blank"><u><font
color=blue><span style='color:blue'>http://www.igcaucus.org/IGC-charter_final-061014.html</span></font></u></a>
), with the help of Derrick Cogburn of Syracuse University who has offered
the software he has earlier used for GigaNet elections, and also to
administer the voting process. </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>Each
person subscribed to the governance list as on June 7<sup>th</sup> 2008 (
i.e. two months prior to the start of the election process) will be sent an
email with information on the voting process, conditions etc along with a
unique web-link that takes the person to a secure website. The list
subscriber will then be given the option to affirm/ accept membership of the
caucus by subscribing to the charter (as per the charter’s provisions for the
voting process). On such positive affirmation, the person will be taken to
the ballot page where the vote can be cast by ticking against one of the two
candidates. A ‘none of the above’ option will also be available. </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>A vote
once cast cannot be changed. </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>While we
strongly encourage everyone to vote as a sign of ones active engagement with
the caucus, voting is not compulsory for retaining caucus membership, i.e. if
one is already on the caucus members list ( see <a
href="http://www.igcaucus.org/members-080721.html" target="_blank"><u><font
color=blue><span style='color:blue'>www.igcaucus.org/members-080721.html</span></font></u></a>
). However, it is important to note that, as per the charter’s provisions on
charter amendments, one has to have voted in the previous election to be able
to vote at any charter amendment process. Therefore, to have voting rights in
any charter amendment process (but not for any other voting process) that may
come before the next election, one HAS to vote in this election.</span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>As per the
charter, all voting will be open, unless specifically declared to be secret,
for which reason(s) have to be stated. I declare that the present voting will
be secret. The reason for this is that the process involves individuals
making a choice between two colleague individuals and that has the likelihood
of leaving an avoidable trace on inter-personal relationships in the group.
Moreover, in my opinion, there is no special imperatives of transparency and
openness, in this case, which will be met by an open vote. </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>The voting
process is completely anonymous, no names are associated with the
voting. The IP address is captured and stored in a database, but is not
accessed by the voting process administrator (Derrick). Derrick, but not I,
will be able to see the aggregated results as they come in, However, to
repeat, no one will be able to see or know any voter’s specific voting choice.</span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>Derrick
will technically be able to access information on whether anyone has cast
one’s vote or not. This information will however not actually be accessed
during the process</span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>At the end
of the process, on the 19<sup>th</sup>, along with the result, a list of
voters will be published. Those among them who are not currently on the
members’ list will be added to the standing list since during the process of
voting they would have accepted membership by subscribing to the charter. </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>The
elected co-coordinator will take charge immediately on the announcement of
the result, and Vittorio will cease to be a co-coordinator. </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>I also
declare that I have satisfied myself about the security and trustworthiness
of the voting process, to the levels that in my understanding are required
and adequate for the current purpose.</span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>The email
creating a voters account will be sent out on 10<sup>th</sup> August and the
voting will close at midnight – GMT - of 17<sup>th</sup> – 18<sup>th</sup>
August. </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>If needed,
I will add more information to the above by tomorrow. Meanwhile,
clarifications are welcome.</span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> </span></font><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>Parminder </span></font><o:p></o:p></p>
<pre><font size=2 face="Courier New"><span style='font-size:10.0pt'>____________________________________________________________<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>You received this message as a subscriber on the list:<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'> governance@lists.cpsr.org<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>To be removed from the list, send any message to:<o:p></o:p></span></font></pre><pre><font
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size=2 face="Courier New"><span style='font-size:10.0pt'><o:p> </o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>For all list information and functions, see:<o:p></o:p></span></font></pre><pre><font
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