<table cellspacing="0" cellpadding="0" border="0" ><tr><td valign="top" style="font: inherit;"><DIV>Hi Parminder</DIV>
<DIV>Will you be sending out a paragraph on each of the candidates or will this be accompanying the ballot itself . Might be useful for those who do not know either candidate or too polite to ask.</DIV>
<DIV> </DIV>
<DIV>Thanks </DIV>
<DIV> Shaila <SPAN>Rao</SPAN> Mistry<BR><BR></DIV>
<DIV>
<DIV style="COLOR: rgb(64,0,127)"><FONT style="COLOR: rgb(127,0,127)"><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: comic sans ms"><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: comic sans ms"><FONT face="comic sans ms"><STRONG><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: comic sans ms"><FONT face="comic sans ms"><STRONG>be as a well......sure and limitless....<BR>but as time befits.....assume other forms .... </STRONG></FONT></SPAN></STRONG></FONT></SPAN></SPAN></FONT><FONT face="comic sans ms"><STRONG>
<DIV style="FONT-WEIGHT: normal; COLOR: rgb(127,0,127)"><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: comic sans ms"><FONT face="comic sans ms"><STRONG></STRONG></FONT></SPAN> </DIV>
<DIV><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: comic sans ms"><FONT face="comic sans ms"><STRONG></STRONG></FONT></SPAN> </DIV></STRONG></FONT></DIV><BR><BR></DIV><BR><BR>--- On <B>Wed, 8/6/08, Parminder <I><parminder@itforchange.net></I></B> wrote:<BR>
<BLOCKQUOTE style="PADDING-LEFT: 5px; MARGIN-LEFT: 5px; BORDER-LEFT: rgb(16,16,255) 2px solid">From: Parminder <parminder@itforchange.net><BR>Subject: [governance] Voting process for co-coordinator election<BR>To: governance@lists.cpsr.org<BR>Date: Wednesday, August 6, 2008, 8:11 PM<BR><BR>
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<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">Hi All</SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">The voting for a new co-coordinator of IGC to replace Vittorio will take place through a web based system between 10<SUP>th</SUP> and 17<SUP>th</SUP> August. The result will be announced on the 19<SUP>th</SUP>.</SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">The two candidates are David Goldstein and Ian Peter, whom I thank for volunteering for this important organizational responsibility. </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">The voting will be conducted by me, as directed by the charter (<A href="http://www.igcaucus.org/IGC-charter_final-061014.html" target=_blank rel=nofollow>http://www.igcaucus.org/IGC-charter_final-061014.html</A> ), with the help of Derrick Cogburn of Syracuse University who has offered the software he has earlier used for GigaNet elections, and also to administer the voting process. </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">Each person subscribed to the governance list as on June 7<SUP>th</SUP> 2008 ( i.e. two months prior to the start of the election process) will be sent an email with information on the voting process, conditions etc along with a unique web-link that takes the person to a secure website. The list subscriber will then be given the option to affirm/ accept membership of the caucus by subscribing to the charter (as per the charter’s provisions for the voting process). On such positive affirmation, the person will be taken to the ballot page where the vote can be cast by ticking against one of the two candidates. A ‘none of the above’ option will also be available. </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">A vote once cast cannot be changed. </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">While we strongly encourage everyone to vote as a sign of ones active engagement with the caucus, voting is not compulsory for retaining caucus membership, i.e. if one is already on the caucus members list ( see <A href="http://www.igcaucus.org/members-080721.html" target=_blank rel=nofollow>www.igcaucus.org/members-080721.html</A> ). However, it is important to note that, as per the charter’s provisions on charter amendments, one has to have voted in the previous election to be able to vote at any charter amendment process. Therefore, to have voting rights in any charter amendment process (but not for any other voting process) that may come before the next election, one HAS to vote in this election.</SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">As per the charter, all voting will be open, unless specifically declared to be secret, for which reason(s) have to be stated. I declare that the present voting will be secret. The reason for this is that the process involves individuals making a choice between two colleague individuals and that has the likelihood of leaving an avoidable trace on inter-personal relationships in the group. Moreover, in my opinion, there is no special imperatives of transparency and openness, in this case, which will be met by an open vote. </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">The voting process is completely anonymous, no names are associated with the voting. The IP address is captured and stored in a database, but is not accessed by the voting process administrator (Derrick). Derrick, but not I, will be able to see the aggregated results as they come in, However, to repeat, no one will be able to see or know any voter’s specific voting choice.</SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">Derrick will technically be able to access information on whether anyone has cast one’s vote or not. This information will however not actually be accessed during the process</SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">At the end of the process, on the 19<SUP>th</SUP>, along with the result, a list of voters will be published. Those among them who are not currently on the members’ list will be added to the standing list since during the process of voting they would have accepted membership by subscribing to the charter. </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">The elected co-coordinator will take charge immediately on the announcement of the result, and Vittorio will cease to be a co-coordinator. </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">I also declare that I have satisfied myself about the security and trustworthiness of the voting process, to the levels that in my understanding are required and adequate for the current purpose.</SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">The email creating a voters account will be sent out on 10<SUP>th</SUP> August and the voting will close at midnight – GMT - of 17<SUP>th</SUP> – 18<SUP>th</SUP> August. </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">If needed, I will add more information to the above by tomorrow. Meanwhile, clarifications are welcome.</SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> </SPAN></FONT></DIV>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">Parminder </SPAN></FONT></DIV></DIV></DIV><PRE>____________________________________________________________
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