<div dir="ltr"><div><div><div><div>Hi Stuart. <br><br></div>Okay, so far, there is you and Nnenna.<br><br></div>Who else got an invite? Will be good to coordinate well<br><br></div>Best<br><br></div>Nnenna<br></div><div class="gmail_extra"><br><div class="gmail_quote">On Thu, Jun 16, 2016 at 3:34 PM, Divina MEIGS <span dir="ltr"><<a href="mailto:divina.meigs@orange.fr" target="_blank">divina.meigs@orange.fr</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><p>Congratulations again, Stuart! </p>
<p>Divina </p>
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<blockquote style="padding-left:5px;margin-left:5px;border-left:#ff0000 2px solid">> Message du 16/06/16 17:12<br>> De : "Stuart Hamilton" <<a href="mailto:Stuart.Hamilton@ifla.org" target="_blank">Stuart.Hamilton@ifla.org</a>><br>> A : "<a href="mailto:ncsg-discuss@listserv.syr.edu" target="_blank">ncsg-discuss@listserv.syr.edu</a>" <<a href="mailto:ncsg-discuss@listserv.syr.edu" target="_blank">ncsg-discuss@listserv.syr.edu</a>>, "<a href="mailto:bestbits@lists.bestbits.net" target="_blank">bestbits@lists.bestbits.net</a>" <<a href="mailto:bestbits@lists.bestbits.net" target="_blank">bestbits@lists.bestbits.net</a>>, "<a href="mailto:governance@lists.igcaucus.org" target="_blank">governance@lists.igcaucus.org</a>" <<a href="mailto:governance@lists.igcaucus.org" target="_blank">governance@lists.igcaucus.org</a>><br>> Copie à : <br>> Objet : Re: [governance] Fwd: Civil Society Nominations for IGF Planning Retreat, 14-16 July<div><div class="h5"><br>> <br>>
<div style="font-family:Helvetica,Arial;font-size:13px;color:rgba(0,0,0,1.0);margin:0px;line-height:auto">Dear Colleagues</div>
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<div style="font-family:Helvetica,Arial;font-size:13px;color:rgba(0,0,0,1.0);margin:0px;line-height:auto">A quick note and many apologies for not coming back to the lists before - I wanted to wait until the IGF Secretariat contacted me directly. I have just received conformation that I have been selected so I look forward to getting involved and bringing the CS perspective. I’ll try to keep you informed as things proceed and will be pleased to work with everyone in the run up to the retreat.</div>
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<div style="font-family:Helvetica,Arial;font-size:13px;color:rgba(0,0,0,1.0);margin:0px;line-height:auto">Thanks again for selecting me to participate on behalf of CS!</div>
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<div style="font-family:Helvetica,Arial;font-size:13px;color:rgba(0,0,0,1.0);margin:0px;line-height:auto">Cheers,</div>
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<div style="font-family:Helvetica,Arial;font-size:13px;color:rgba(0,0,0,1.0);margin:0px;line-height:auto">Stuart </div>
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<div style="font-family:Helvetica,Arial;font-size:13px;color:rgba(0,0,0,1.0);margin:0px;line-height:auto">Deputy Secretary General</div>
International Federation of Library Associations and Institutions (IFLA)<br>>
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<p>On 6 June 2016 at 17:34:33, Robin Gross (<a href="mailto:robin@ipjustice.org" target="_blank">robin@ipjustice.org</a>) wrote:</p>
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<div>Please see the below correspondence from the Civil Society Coordination Group (CSCG) Chair Ian Peter to UN DESA regarding the civil society nominations for attending the IGF retreat in New York next month.
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<div>Best,</div>
<div>Robin<br>
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<div> <strong style="font-size:10pt">From:</strong><span style="background-color:#f5f5f5;font-size:10pt"> </span><a style="font-size:10pt" title="ian.peter@ianpeter.com" href="mailto:ian.peter@ianpeter.com" target="_blank">Ian Peter</a></div>
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<div><strong>Sent:</strong> Monday, June 06, 2016 6:46 PM</div>
<div><strong>To:</strong> <a title="cmasango@unog.ch" href="mailto:cmasango@unog.ch" target="_blank"> cmasango@unog.ch</a></div>
<div><strong>Subject:</strong> Civil Society Nominations for IGF PLanning Retreat, 14-16 July</div>
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<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Dear Chengetai,</span></p>
<h2 style="background:white;margin:3.75pt 0cm 7.5pt;line-height:18pt"><font size="3"><span><font style="font-weight:normal">We are pleased to forward the names of civil society representatives </font><span><font style="font-weight:normal"> </font></span><font style="font-weight:normal">nominated for the IGF </font></span><span><font style="font-weight:normal">Retreat on Advancing the 10-Year Mandate of the Internet Governance Forum </font></span><span><font style="font-weight:normal">on 14-16 July 2016.</font></span></font></h2>
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<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Our understanding is that you want from us 2 designated participants, plus 3-4 additional nominees. This is in addition to the MAG member’s nomination of <strong>Lea Kaspar</strong>, which you will already be aware of.</span></p>
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<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Our two designated attendees are:</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><strong><span style="line-height:12pt">1. Stuart Hamilton</span></strong><span style="line-height:12pt"> – Netherlands -</span><span style="line-height:12pt">Deputy Secretary General, International Federation of Library Associations and Institutions (IFLA)</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><strong><span style="line-height:12pt">2<span> </span>Anriette Esterhuysen</span></strong><span style="line-height:12pt"> – South Africa – Executive Director, Association for Progressive Communications (APC)</span></p>
<div style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </div>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Our additional nominations are:</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><strong><span style="line-height:12pt">3. Jac S M Kee</span></strong><span style="line-height:12pt"> – Malaysia – Manager Women’s Rights Program, APC</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><strong><span style="line-height:12pt">4. Cisse Kane</span></strong><span style="line-height:12pt"> -Senegal - Chair, </span><span style="line-height:12pt">African Civil Society on the Information Society (ACSIS)</span><span style="line-height:12pt"></span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><strong><span style="line-height:12pt">5. Analia Apsis</span></strong><span style="line-height:12pt"> – Argentina – Co-coordinator, Internet Governance Caucus</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><strong><span style="line-height:12pt">6. Renata Ribeiro</span></strong><span style="line-height:12pt"> – Brazil - IT Professor, </span><span style="background-image:none;background-repeat:repeat;background-position:0% 0%;line-height:12pt"><font color="#222222">Federal University of Ceará, Brazil.</font></span><span style="line-height:12pt"></span></p>
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<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">I believe you will have biographical details of all of these nominations, as we believe they all also applied by your online system; but please contact us if you need further information on any of these applicants.</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">These names have been selected after following as best possible in the time available our established procedures, which are outlined at <a href="http://www.internetgov-cs.org/procedures" target="_blank">http://www.internetgov-cs.org/procedures</a>. They were chosen from 10 people who made direct contact with us seeking endorsement as civil society representatives. (Their names are included in Appendix A).</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">We commend these excellent representatives of civil society to you.</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Additionally, and in the spirit of co-operation to ensure the best possible representivity for civil society stakeholders as such events, I wonder if you could take on board the following suggestions on conducting future such exercises, and circulate these to relevant colleagues?</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">The recommendations are based on the best practice we have observed with other organisations in selecting multistakeholder representatives. We are aware that on this occasion there have been some problems with the way this event was announced, but we will keep our comments to some positive suggestions on procedures for selecting applicants.</span></p>
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<div style="margin:0cm 0cm 0pt 36pt;line-height:13pt"><span style="line-height:12pt"><span>1.<span style="line-height:normal"><font face="Times New Roman"> </font></span></span></span><span style="line-height:12pt">The process you ran necessitated all civil society applicants applying via your advertised procedures, and then separately to us. Most organisations these days run a transparent process whereby applications details are shared with stakeholder groups. This is not a privacy problem if people are advised beforehand. We commend this method to you as one which is easier for applicants, and also allows for better sharing of information towards selecting the best possible candidates.</span></div>
<div style="margin:0cm 0cm 0pt 36pt;line-height:13pt"><span style="line-height:12pt"><span>2.<span style="line-height:normal"><font face="Times New Roman"> </font></span></span></span><span style="line-height:12pt">An unusual feature of the way this selection was managed is that we needed to tell you our selections at the same time as you were still receiving applications (our deadline was the same as the applicant’s deadline). This was further complicated by the MAG members selecting their representative at the same time. May we suggest that, in allocating timeframes for such processes, you allow a period of time after individual nominations have closed to receive stakeholder group nominations? This makes for a less messy process all round.</span></div>
<p style="margin:0cm 0cm 10pt 36pt;line-height:13pt"><span style="line-height:12pt"><span>3.<span style="line-height:normal"><font face="Times New Roman"> </font></span></span></span><span style="line-height:12pt">We understand that, in finalising stakeholder representatives, you wish to ensure that you achieve the best possible gender and geographic balance across stakeholder groups. Your process for doing this on this and other occasions has been to make final selections yourselves without further consultation with stakeholder groups. This can sometimes be problematic, as you cannot possibly be aware of the ramifications of some such choices within stakeholder groups.</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt 35.45pt;line-height:13pt"><span style="line-height:12pt"><span> </span>The way other organisations have handled this is to arrange a simultaneous phone hookup with representatives of stakeholder groups to discuss such final balance issues. You will find that we actually work quite well together in such circumstances, and we believe that the results will be more acceptable to stakeholder groups if this quick final consultation is included. This is also more aligned with the recommendation of the Working Group on Improvements to the IGF, later endorsed by the UN General Assembly, seeking self-management of stakeholder representative processes by respective stakeholder groups. Your current practices need to move further in this direction.</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">We offer the above suggestions in the spirit of co-operation with you, as we also want to see the best possible representation of stakeholders. And again, we offer our services to work with you and other stakeholder groups to refine procedures to ensure more acceptable and more representative results.</span></p>
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<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Sincerely,</span></p>
<div style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt"></span> </div>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">Ian Peter – Independent Chair, Internet Governance Civil Society Coordination Group (CSCG)</span></p>
<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:10pt">(The Civil Society Coordination Group (CSCG) exists solely to ensure a coordinated civil society response and conduit when it comes to making civil society appointments to outside bodies. It comprises representatives of the coalition members of the Best Bits, Association for Progressive Communications, Internet Governance Caucus, Just Net Coalition, and Non-Commercial Stakeholders Group of ICANN. Together the reach of these groups extends to many hundreds of non-governmental organisations, as well as a much greater number of individuals. )</span><span style="line-height:10pt"></span></p>
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<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">APPENDIX ONE –</span></p>
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<p class="MsoNormal" style="margin:0cm 0cm 10pt;line-height:13pt"><span style="line-height:12pt">APPLICANTS ASSESSED</span></p>
<div style="margin:0cm 0cm 0pt;line-height:normal"><span>Analia Apsis * </span></div>
<div style="margin:0cm 0cm 0pt;line-height:normal"><span>Tijani Ben Jemaa</span></div>
<div style="margin:0cm 0cm 0pt;line-height:normal"><span>Deborah Brown</span></div>
<div style="margin:0cm 0cm 0pt;line-height:normal"><span>Anriette Esterhuysen **</span></div>
<div style="margin:0cm 0cm 0pt;line-height:normal"><span>Stuart Hamilton **</span></div>
<div style="margin:0cm 0cm 0pt;line-height:normal"><span>Cisse Kane *</span></div>
<div style="margin:0cm 0cm 0pt;line-height:normal"><span><span> </span>Jac SM Kee *</span></div>
<div style="margin:0cm 0cm 0pt;line-height:normal"><span>Remmy Nweke</span></div>
<div style="margin:0cm 0cm 0pt;line-height:normal"><span>Renata Ribeiro *</span></div>
<div style="margin:0cm 0cm 0pt;line-height:normal"><span><span> </span>Klaus Stoll<br> <br> </span></div>
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